Rotaract Meeting - April 14, 2009

Attendance: Gabrielle Boulet, Darrell Winwood, Sarah Davison, Michelle Dupont, David Crouse, Mark Forman, Lisa Hansen, Dana Moody, Dale Tiedemann, Rebecca Villebrun, Kendra Wilson

Guests: Cedrick Leblanc, Matthew Hall (soon to be a full fledged member! whoot whoot!)
Guest Speaker: Lane Smith from Ovations Theatre

1. Intro of members and guests (above)

2. Guest Speaker: Lane gave us some great insight on what to expect and what happens when we volunteer at Ovations. He also let us know that we are more than welcome to place our club brochures and info as well as Duck Race info etc around the front tables and in a display case - AWESOME! A sheet was passed around outlining the rules and protocol for both the coat cheque procedure as well as bussing procedure. Above all, he stressed that this is to be a FUN time!! Yes, we are there to work and make sure things run smoothly - but the more we can engage the guests in a fun professional manner, the better - Lane mentioned the tips we earn usually reflect how exuberant the volunteers are! See Michelle if you did not get a sheet outlining duties etc. A few more key points to note: Please wear all black, definitely no open toe shoes, and no jeans! We are able to take some time to watch the show in between duties, and tell whoever you can to come on down and have a great meal and show! Thanks, Lane, for the opportunity to earn some funds for the club, and promote the club to potential new members! Lastly - we will be hosting an intermission segment, thinking perhaps a "pin the tail on the ducky" game to include participation from the audience for a chance to win theatre tickets, duck race tickets, and other various prices. Stay tuned for further ideas on this show! Please contact Michelle @ dupontm @ telus.net

3. Approval of Last Meeting Minutes: Darrell first, Dale second. Passed.

4. Approval of Meeting Agenda: Sarah first, Dana second. Passed.

5. Review of Action Items from Previous Minutes:

• April Social Night: Was a huge success! 7 people came out and scaled some walls, had a great time rock climbing at the college! Thanks to Gab and Jeff for spotting everyone, and thanks to Jose for planning. Social Night Schedule for next few months: MAY=DARRELL
(paintball?), JUNE= GAB (changeover party), JULY=DANA (bowling/golfing?). Stay tuned!

• Downtown Business Association: Darrell advises that last he spoke with Helen Rice, she had offered some "sidewalk sale" tables at the Canada Day parade to sell Duck tickets, as well as something of the same sort potentially with the Iskoteo festival. Attending meetings? Sarah attends them already, will talk to Helen next meeting and firm some more things up for the club. Stay tuned!

6. Old/Ongoing Business:

• Black Tie Bingo: Volunteers resigned up for Dale - the last sheet is MIA.... Dale is looking for about 6 volunteers for this event on Saturday, think we got about 5. Black Tie Bingo is a formal affair, movie star theme this year, so dress up dainty and come down to help out! Rotaract will be doing coat check, and perhaps helping out throughout the night with a few different draws happening, etc. The vent is expecting over 300 people, so there will be lots to do! We are allowed to wear our Rotaract name tags and some signage at coat check. Please show up between 5-5:30 on Saturday.... see you there! Any more info needed, please contact Dale @ d_tiedemann@hotmail.com. Thanks!

• Volunteer Service Lunch: If you are one of the people that is attending, you must pick up your ticket at the VSB office BEFORE the luncheon. This office is located across from Blackman's Butcher Shop (same side of the street, on upper corner near Sylvan learning, Incubus Tattoo, etc). Not sure of the hours, but assume daytime business hours to be the norm.

• Bottle Pickup: So far, no cheque from the Recycle Depot, but let's keep em coming! They issue cheques once per month only if account sits at over $50.... so we should be getting one soon! We reviewed pick up procedure (please refer to last two meetings minutes for details again on this). Sign up sheet went around - but we still need a few more people! The commitment is a one time pick up per week, pick the bottles up from the mall, label them, then drop them off at the depot. Please contact Sarah @ mymortgage@telus.net for sign up or more details/questions.

• Rotary Green-a-thon: Saturday May 2 @ 7:30am, Rotary campground (on the bypass). Please see previous meeting's minutes for details of this campaign. Overview: garbage pickup around our lovely city to make it clean and prettier! Grade 5 and 6 kids come out and do this, starting with a pancake breakfast, and ending with a barbecue...... sign up if you haven't already with Gab! She will need someone to help her visit some schools to promote this day and hand out waiver sheets to the students to participate as well. For more info, contact her @ gabannie@hotmail.com

• Duck Race: We are still looking at our May 1 launch date, to kick off in fine form with somewhat of a party at the Keg. Some issues to ponder and give Darrell some input if you can: Ticket sale venues - we need some! Currently have deals with the mall and Coop, Home Depot, Walmart, IGA, Best Buy and Superstore - let us know if there is anywhere else we can get a booth set up to give this event more exposure and sales!! Ovations is also a great opportunity we've afforded for the Duck Race - we are title sponsor for the month of May. Next Duck Race meeting to be held next Tuesday (April 21) at 6pm, eastside Esquires coffee - feel free to join the committee if you would like more info, or want to get more involved! For more info, you can also contact Darrell @ dwinwood1@mac.com

New Business:
• Rotaract District Co-Chair: Gab received email from the district yesterday afternoon that there will be a vote shortly for this position in the district. All applicants must also submit a bio for review - these will be reviewed by clubs prior to voting. An important note: you cannot vote for your own club member on this poll! We are proud to say that our very own Cheryl is the inaugural current co-chair!! Kudos to Cheryl on this - taking on a brand new role is a trying thing sometimes, and she did a great job! Deadline for nominations and bios is *gasp* Friday, April 17 - but this can be extended if need be seeing as such short notice was given to our club.

• Ovations: As discussed above. Final note: Please consider being a volunteer for this if you are NOT going to the district conference, which falls on one of the same weekends in May - the long weekend. Thanks!!

• Stompede: Pretty sure we figured out this is happening in the last week of May. Darrell was approached to think about entering a team from the Club to volunteer throughout the event. We did this last year - had many of our members help out quite a bit, and did not receive any proceeds as we thought we would in return...... The people who volunteered say it was alot of fun - just a shame we did not get any funding for the club as promised. This year, Darrell was told we could expect anywhere between a $3000-$5000 honorarium for our efforts - a really great amount of money! Sarah did bring up concern around over-committing our club members to too many events - was discussed by club. Agreed that we have stretched our membership over quite a few projects for the next few months, and what with it being summer it's been proven to be that much more difficult to get the volunteers and bodies needed for events. To date, club has Ovations, Green-a-thon, Black Tie Bingo, Bottle Pick-up, Duck Race, District Conference running over the next few months - alot of great stuff, but quite the schedule! Agreed to have Darrell get more info on this, and we will revisit in a future meeting. If not this year, let's keep in front of mind for next year? Sounds good! Stay tuned.

• Rotary Club Updates: changes to meeting times/places for two of the Rotary clubs in town to note: Sunrise Club: Tuesday April 21 @ 7am, held at the Community Village - info session. GP Club: effective Friday, April 17, meeting will be at Quality Inn (no longer GP Inn).

Membership Minute:

• Kendra and Tyler: Kendra present at meeting, reported back that her and Tyler did see eachother briefly, and chatted about a few random things.......er........ they had a good time!! Got to know a little bit more about eachother - we'll get Tyler to elaborate as well next time we see him. A good suggestion from Kendra: the members that are paired up should be supplied with some sort of contact info for eachother in order to plan their date...... wicked suggestion, Kendra! So, see as Dale and Dana are the next two to meet, I will send you guys an email with eachother's contact info following these minutes!!! Can't wait to hear about your outing! Cheryl and Spencer were the last two to pair up, hope to hear about their get together at next meeting.
Have a great week everyone, and see you at the next meeting.....or perhaps Black Tie Bingo? Ovations?? Green-a-thon?? :) Take care!

Meeting Adjourned.

Rotaract Meetting - March 24, 2009

Attendance: Gabrielle Boulet, Darrell Winwood, Miranda Leclerc, Sarah Davison, David Crouse, Kathleen Crouse, Mark Forman, Jose Magat, Dale Tiedemann.

Guest: Cedrick Leblanc

Approval of Last Meeting Minutes: Dale motion, Jose second. Passed.
Approval of Agenda: Darrell motion, David second. Passed.

Action Items:

• Open House: Had great response, potential recruits from the evening, and cheques were made up and presented. thanks to Dana again for getting the space provided and the food! A successful event all in all.

• Bottle Pick up: We reviewed the bottle pickup process, but again for those who weren't in attendance: Please sign up with Michelle or myself for weekly pickup. We have been doing pick up preferably on a Monday/Tuesday, but whatever works for you midweek. When you go into the mall food court, the bottle room is located down the hallway in between the chinese restaurant and taco time on the right hand side (this is the mall's janitorial room as well). The bottles are at the end of the room in the corner in plastic bags. We have left a red Zellers bag there containing a jiffy marker, duct tape, and the power plus account number. Please put the number on tape and attached to the front of each bag of bottles - this way, our account will be credited with the funds. You can take these bottles to either one of the depots - the one on resources is now only open Mondays and Tuesdays, and the other from Wednesdays to Saturdays. There is a drop off spot labeled "power plus" in each depot when you walk in, and you can leave the bags under this sign. So far, we do not have a volunteer for this week - any takers??? I will have a new sign up sheet ready to go at tomorrow's meeting. Thanks to Jose and Gab for last week, and Mark for the week prior. Keep it up you guys!

• Black Tie Bingo: Ah, Dale's bebe, Black tie Bingo! We need volunteers for this for working coat check. A sign up sheet was passed around last meeting, but anybody else that would like to help, please let Dale know! This event is formal, so wear your Sunday's best and come out to help, should be a very fun event. the event is April 18, please be there for 5:30pm (earlier if you can). We have been advised that we are allowed some signage at the coat check, and can keep all tips towards the club! Awesome!

• Volunteer Services breakfast luncheon: 11:30 April 22 at the GP Inn, tickets have been allocated.

Old Ongoing Business:
• Belize Scholarship Project: Gab has found out that our contributions in fact put not one, but THREE TO FOUR students through high school - quite something! We are still deciding on whether we are allocating funds for this from gaming money, or lobster fest funds ($1000 for four years).

• Shelter Box: A quick review: Shelter box is a survival kit that supplies 10 to 12 people with aid/relief though a crisis. They are $1200 CAD each. We need a spokesperson or an ambassador if you will, to go to Peace River, Grimshaw and Fairview for 12pm meetings to present this project - who can travel? Please let us know if your schedule allows, would love the help. More to come, so stay tuned.

• Duck Race: And, over to Darrell for an update: Gaming has received our application, we are just waiting on the approval from them - so the ball is rolling quickly! April 30 has been confirmed for ticket sales to commence. We still need to find and confirm locations for ticket sales - this is a 12 week campaign. Please let Darrell or a member of the Duck Race committee know if you are aware of a location we could use commencing April 30 for 12 weeks running, or even a portion of this time.

• DTBA invites: Helen Rice has extended invites to our club for the Downtown Business Association committee meetings and participation in the Canada day parade a Duck race ticket booth perhaps?..... more to come on this proposal. Also, Iskoteo festival may be somewhere we could sell tickets or participate in the events (this is an arts festival happening in June in Grande Prairie featuring many local artisans - how cool!). Again, more to come on this...

New Business:
• Social Night: April 7 wall climbing, 7pm at the college $18-$20. This event has happened, Jose you will have to fill us in on how it was! Hope it was a success

• Rotary Green-a-thon: let's clean up this city of ours! the 1st Saturday on May there will be a garbage pick up day in Grande Prairie. Kids volunteer as well from local schools, so you may be in charge of a gaggle of little ones doing their best! Gab did it last year, reported it to be very entertaining.... complete with a pancake brekkie to start, then a barbecue after. 9am-1pm approximately, May 2. Sign up sheet will be passed around again at the next meeting.

Membership Minutes:
• Kendra and Tyler coffee time.... neither were present, so we'll have to hear what they got up to and learned about eachother at next meeting...... stay tuned! Cheryl and Spencer have been paired up next for coffee time, so we'll look forward to that as well.

• There is a Swan city Poker Tournament May 7, cost is $20 to enter, with plenty of prizes..... ask Dale for the deets.... he is the poker guy....

• Another Rotaract Interest: Darrell told our club about 6 Rotaract clubs in London, Ont that are doing odd jobs in seniors centers around their community - very cool. They volunteer to do the mundane tasks that help people very much, as well as some fun stuff for the residence. The club has been featured in a few articles for their work - way to go! Also, clubs in salt Lake City are up to some goodness: they raised $51,000 for clean water projects in Cambodia, and reforestation projects in Bangkok.

Meeting Adjourned
Hope everyone had an excellent Easter, and we'll see you all really soon! Have a wonderful night.

Rotaract Meeting - March 10, 2009

7:32 p.m. start

Approval of last minutes: Motion by Kathleen, second by Jose - passed

Approval of agenda: Motion by Dale, Cheryl second - passed

Action Items

Interact charter night: Five members attend. Was a good event to support and the cupcakes were very yummy!

Community Village breakfast: Club was invited to attend - Dale, Gabrielle and Kathleen attended to represent Rotaract and our fundraising commitment. Club has donated $9,000 so far, still have $11,000 commitment outstanding.


Visiting other Rotary Clubs: Visits made to other three clubs to promote Rotaract Open House.

Drag Wars: Meetings ongoing, Rotaract has little involvement.

Open House: Dana and volunteers to set up, some members encouraged to stay behind to help clean up. If needed, Cheryl and Jose will bartend. Event starts at 6 p.m. - speeches at 7 p.m.

Duck Race - Darrell reports on Duck Race. Event is still on track, much more information to come.

Mazatlan bus trip: Bus trip leaves this Saturday at 6 a.m. - your welcome to go and see them off if you like 6 a.m. on a Saturday.

Grande Prairie Legal Guidance: Club invited to celebration/information event for legal clinic in town - March 12 at 4:30-6:30 at Maddhatters.

Black Tie Bingo: STARS event - April 18. Volunteers needed for help that night, possible fundraiser for club. Talk to Dale to sign up.

Volunteer Services Bureau lunch: Lunch to celebrate volunteers in Grande Prairie, club has five tickets for April 22 lunch, two are spoken for - talk to Gab for the rest.


Membership minute: Tyler and Kendra to report for next meeting.

Rotaract Meeting - Tuesday January 13th

If one of your New Year’s Resolutions involves:

-          More community involvement

-          Expanding your professional & social networks, or

-          Having More Fun

THEN THIS IS THE YEAR TO JOIN ROTARACT!!

 

Rotaract is a division of Rotary International for men & women under the age of thirty. The club works to promote volunteerism & community pride by assisting with community service projects, fundraisers, and Rotary events through the district, the country, or other parts of the world. We meet on the 2^nd & 4^th Tuesday of each month at 7:30pm.

 

I’d like to encourage you to join us this Tuesday, January 13^th at The Community Village for our first regular meeting of 2009.

 

The Grande Prairie Rotaract Club has been a part of The Community Village capital campaign for years – committing cash & sweat equity to the project since 2007. As our regular meeting room in The Stanford Inn was otherwise booked this Tuesday, our club’s executive decided to seize this opportunity to give some of our newer members a closer look at the project. The boardroom is located in the basement of the two story Community Village Administration Building , with an entrance on the East side of the building at the corner of 101 Street & 103 Avenue.

 

We hope to see you Tuesday January 13^th at 7:30pm!!

If you have ANY questions, please call or email.

 

Yours in Rotaract,

Michelle Dupont - Past President

Grande Prairie Rotaract Club

P. 780-228-1211

dupontm@telus.net

November 25, 2008 Meeting Minutes

Rotaract General
Nov. 25, 2008

Attending: President Gabrielle, VP Darrell (acting as secretary), Treasurer Miranda, Membership co-director Dana – General members – Cheryl, Mark, Cedric, Dale, Becky, Spencer

Guest: Elizabeth (did not get last name, invited by Becky)

Approval of agenda: Motion by Cheryl, seconded Gabrielle - passed
Approval of past minutes: Motion by Dana, seconded Dale - passed

1. Welcome of new members

Official welcome to new members Mark (I finally paid, it’s official) Forman, David Crouse (unable to attend), Spencer Brownell. Congratulations all around and welcome to the new members.

2. Youth Emergency Shelter - Black and White dance

Event is this Saturday (November 29) for everyone who volunteered to help at the event. If you have volunteered contact Gabrielle to get information of a possible dress code and duties and time. Duties include security patrol and/or baby-sitting (actual babies, not the teenagers). Contact Gabrielle ASAP for more info if needed.

3. November social night

This past Saturday (Nov. 22) was the monthly Rotaract social event - gingerbread house making at Mark’s house. Event was fun for all who attended, copious amounts of rum in the icing made spreading it more challenging and Mark’s bathroom still smells like rum (thanks to Dale and Cheryl for hiding a house in there that took Mark two days to discover). The December social event is the Rotary Christmas Party – see details below.

4. Rotary Christmas party

Event is Saturday, Dec. 5 at the Grande Prairie Inn, cocktails at 6 p.m. dinner at 7 p.m. Is a city-wide Rotary event and generally a more classy affair. If planning to attend RSVP to Cheryl no later than Dec. 2. Register at the door when you arrive so the club can be invoiced at a later date.
Rotaract needs a reporting sergeant volunteer, basically a snitch, someone who will advise the master sergeant about events and people in our club that can be mocked properly in front of Rotary. Any volunteers? Contact Cheryl ASAP.
Also Cheryl is seeking donations for the silent auction. Proceeds from the event will be donated to the Youth Emergency Shelter. Any questions about the event contact Cheryl ASAP.

5. Rotaract badges
Gabrielle to contact former member Bill Given to get any information available on getting new name badges for new members.

6. Duck Race
Committee has a target list of prizes and is now trying to contact potential sponsors to determine what we can get. Hope to have firm list of prizes by Dec. 16.
Committee always looking for help. Anyone willing or wanting information contact Darrell.

7. Club Secretary assistant

Due to a family illness Sarah might be as available she would like to be for meetings so club needs a volunteer to take minutes on nights Sarah is not there. Contact Sarah if you want to be the go-to person or contact Gabrielle.

8. Rotaract Charity Scavenger Hunt

There is no general meeting in December for Rotaract. The first meeting date, Dec. 9 is instead the Rotaract Charity Scavenger Hunt, in past years this has benefited the Food Bank, this year club is contacting Youth Emergency Shelter to see what items we might be able to raise to help them. Event involved Rotaract teams canvassing friends and family to raise certain donations in a one-night blitz. This year an invitation is being extended to Interact and the exchange students as well. If you plan to come and participate RSVP to Gabrielle as soon as possible to help with vehicle planning. More details on the event will be coming via e-mail so stay tuned.

November 11, 2008 Meeting Minutes

Members: Dana, Kathleen, Jeff, Cedrick, Darrell, Gabrielle, Mark, Kendra, Dale, Michelle
Guests: David, Spencer & Kimberly

1. Introductions

2. Approving the Minutes of the Last Meeting
(no one recalls getting the minutes ... let’s move on ... )

3. Approving the Agenda
(motioned by Darrell, seconded by Dana)

4. Presentation by former Rotaractor Someh Niengor – Executive Director of GP YESS

The Grande Prairie Youth Emergency Shelter Society operates Sunrise House Youth Emergency Shelter, a Street Outreach Program and school outreach programs which engage youth to tell THEIR stories to other youth & encourage positive change. Youth homelessness is notoriously poorly funded by government. Most non-profit agencies fundraise 20-50% of their budgets, while GPYESS fundraises almost 80%

The shelter serves children that run away from home due to fighting or abuse and need a place to stay for a few days until it blows over, runaways from the system, kids who are abandoned or neglected, those involved in sexual exploitation or drugs, and those lacking mental health or medical support trying to do whatever they can to survive.

There are a few GPYESS events coming up that they’d like Rotaract to help out with:
The Positive Choice Project – works to engage youth before they get into trouble by giving them something fun to do and give GPYESS support workers a chance to develop a relationship with them. The first initiative of the PC Project is a Black & White Much Music Video Dance Party, Saturday, November 29th 7:00pm-12:00am. Volunteers are needed to ‘chaperone’; directing people to the gym, monitoring the VIP section, ensuring no one gets into other areas of the school, keeping an eye out for intoxication, etc

Anyone interested in volunteering contact marsha@sunrisehouse.ca (cc Michelle so you get an attendance credit!!)

Homeless for a Night – raised $43,000 last year (close to twice what was raised in previous years. Rotaract has been involved from the beginning, cooking dinner for all participants.
Leisure Centre Luau – PC Project in January that they could require volunteers for.
Global Youth Day – PC Project modelled after Oprah’s Big Give where PC Project participants will get into groups & attempt to trade up from paperclips to secure the items non-profit groups in our community need. Local fundraisers will act as judges and eliminate one group each month, but they’ll need other volunteers.

GPYESS will recognize Rotaract for their support through posters, media coverage etc.

5. District Conference

The Rotary District Conference goes May 14-17 in Jasper.
Cedrick has booked two rooms for Rotaract (enough room for 4-8 people). Anyone planning to attend please let Cedrick know ASAP. Our club has been asked to make a presentation at the conference about what we’ve accomplished, what our current projects are, and how we work with our local Rotary clubs & Interact. Anyone interested in helping with the presentation contact Michelle.

6. Festival of Trees
Thursday November 13th – Volunteers Needed for set construction from 12:00-9:00
Bring your own drill/driver/saw

7. November Social

November 22 – Gingerbread House decorating at Mark’s House (30 Pinnacle Ave.) The gingerbread decorating starts at 7:00 ... feel free to bring your FAVOURITES: candy for the houses, snacks for our bellies, or drinks for our amusement.
Michelle will pickup 5 gingerbread kits & continue hating science

8. Duck Race

Ideal prize list is in development for 2009 ... if anyone have any suggestions let Darrell know.
The committee is working to develop an application system for potential partner groups, get final numbers for this year’s partners & get cheques into their hands asap.

Our portion of the proceeds from the 2008 race will go to pay the GP Rotary Club back for their loan of ‘seed money’, keep enough to fund our 2009 lottery, with any extra going to fulfil our commitment to The Community Village. DUCK RACE 2009 IS SCHEDULED FOR JULY 26, 2009 – anyone interested in helping is welcome at our regular Tuesday meetings ... contact Darrell for details of the next meeting.

9. Quad Club Christmas Party
Friday December 5th at the Grande Prairie Inn

Members of all three Rotary Clubs, Interact and Rotaract are invited to attend. Rotaract will cover the cost of any Rotaractors that want to attend, but anyone who wishes to bring a guest should be prepared to cover the cost of their ticket (apprx. $40 for their guest). Though again we have no records of ever being billed by Rotary for our Christmas Party tickets, so I guess you’re only on the hook IF we’re billed!

Our club is in-charge of decor ... if you’d like to help contact Cheryl
All proceeds from the evening will go to the Grande Prairie Youth Emergency Shelter Society

10. ONE LIFE Experience at People’s Church
November 20th at 11am
Rotaractors have been invited for a special sneak-peak at this interactive experience created through World Vision to help you step into the life of a child in an African village.

11. SCAVENGER HUNT
December 9th, 7:30pm
Meet at our regular meeting room at the Stanford Inn, break into teams, get our list of items to collect, and then hit the streets (and our friend’s houses) to collect as many as possible!
Gabrielle will contact GPYESS to see if we can collect the items they need on their behalf.

12. NO MEETING ON DECEMBER 23rd
Motioned by Gabrielle, Seconded by Dale

13. ROUNDTABLE

Mark’s been doing lots of travelling (to exotic places like Montreal and Fort St John). Mark confirmed his membership so he’s now officially a Rotaractor.

Spencer shared with us what he does at the Keg ... and how he & Kimberly put up their Christmas Tree, but gave up on the lights on their house. Spencer was introduced to the club through Keith Curtis at The Keg. Thanks Keith! And Thanks Spencer & Kimberly for visiting!

Kendra is learning how to drive in the snow (really learning for the first time ... not re-teaching herself like the rest of Grande Prairians do every ‘first snowfall’).

Dale has officially moved into the new place & is starting renovations now that their Nov. 1 STARS fundraiser is over ... They raised $46,000 through a dinner & dance in Dale’s hometown of Debolt!

Michelle will be spending Christmas in Grande Prairie for the first time ... spending the holidays with her new redneck family.

Dana will be in Lahaina Maui in just over a month with her family.

Kathleen just got paid back for a bike her brother Nathan borrowed & didn’t lock up 4 years ago.

David’s happy he won’t have to listen to Kathleen complain about the bike their brother Nathan borrowed & didn’t lock up 4 years ago. We’re also thrilled to welcome David as a new member!

Jeff has moved into a new position at Timbrr Mart and is working days (less evening & weekends) so he was able to join us tonight!

Darrell has gifts for people who donated their time at the Street Performers Festival and considered using them to bribe people to vote for Debi & Darrell’s proposal story at www.q99live.com, so they can win $4,000 in Tacori Wedding Bands!

Club President Gabrielle is recruiting people for pyramid schemes & alcoholism ... she pins down

Michelle & Dale, so look out for either of them or you could be next!!

14. MEETING ADJOURNED – 9:04pm

October 14, 2008 Meeting Minutes

Members: Tyler, Cheryl, Kendra, Michelle, Jose, Lisa, Dana, Gabrielle, Kathleen, Cedrick
Guests: Lisa Peters

Duck Race (covered at the very beginning of the meeting so Darrell could get on the election-beat)

- This year’s race was successful, but A LOT of work for our small committee

- In order to proceed with it next year we need a commitment from the ENTIRE membership

- We’d like to appoint individuals to look after one entire aspect of the lottery (ie. gaming, volunteer groups, ticket sale locations, marketing, finances)

- Many suggestions were made for next year, including implementing a large fine for volunteer groups that miss shifts (the fine is then withdrawn from the proceeds for that group)

- Darrell has suggested that the President Elect serve as Chair of the Duck Race committee (as the race takes place at the beginning of the Rotaract year, this will ensure that the President at race-time is the authority for all things Duck Race because they’ve been chair of the committee for a year already … it also gives them a focus (beyond helping the Pres.) for their year as President Elect

This, of course, means Darrell himself will be chairing the 2009 Duck Race committee
Work on sponsorship & prize development will start in November … if you can spare some time to help on the committee it would be VERY MUCH appreciated

Duck Race Meeting, Tuesday November 4th … time & location TBD

Motion to Approve the Minutes of the Previous Meeting
- Cedrick motioned
- Dale seconded

Motion to Approve the Agenda
- Kathleen motioned
- Jose seconded

October Social Night
- Sarah has offered to host a Game Night, Friday October 24th
- Bring snacks, drinks, board games, friends, or prospective Rotaractors

District Assembly - and upcoming District Events
- Cheryl, Gabrielle & Cedrick attended the Rotary District Assembly in Peace River

- Cheryl noted that one of the ways we could be more effective as a club is if our members are aware of district goals & look for opportunities to get involved

- Members NEED to attend these kind of events to get an understanding of the Rotary Family and how clubs work locally, regionally & internationally

- The Rotary District Conference is planned for May 14-17 in Jasper (Jasper Park Lodge)

- Our club has been asked to make a presentation about our club activities & future plans … who will spearhead this?

- Kendra, Cheryl, Gabrielle, Kathleen, Dale, Jose, Michelle & Cedrick are interested in attending

- We need to book hotel rooms NOW, preferably large suites so we can fit 4-5 people per room … who is making these bookings?As long as the rooms are booked in advance, we can worry about exactly WHO is coming later … people can register online … Rotaract Rate is $250 for the weekend

- Just a reminder, Cheryl is in charge of fundraising for the Zone 22 Conference scheduled for September 2009 … she needs volunteers to ask Rotary businesses to help fund the conference … if you’re interested in helping behind the scenes or being the person to ask for donations, contact Cheryl

Scarecrow Festival
- Gabrielle was approached by the Sunrise Club to provide a ‘Keys Please’ service at their Scarecrow Festival

- It was suggested that we rent vehicles ($45 each for the weekend … the rental place would give us one for every one we rent)

- Members suggested that we would MAKE more money for the club if we used our own vehicles

- 9 people volunteered themselves & their vehicles for the night - THANK YOU!

- It was determined that we would provide drive-home services for a minimum donation of $20 to Rotaract. Drivers are needed starting around 9:00

November Social
- Proposed by new member Mark Forman … Gingerbread House Decorating!!
- Mark has volunteered his kitchen & is suggesting we actually make these things from scratch
- A few people suggested just DECORATING … maybe getting a kit for the actual walls & roof?
- Date in November, TBD by Mark’s work schedule … plan for Late November

Rotary Christmas Party
- December 5 @ GP Inn
- The Rotaract Club has been asked to coordinate decorations
- Cheryl is leading the Décor-Team, so contact her if you’re interested in helping out!

Meeting on Remembrance Day
- It was decided that our meeting on November 11th is still on, as Remembrance Day ceremonies are held in the morning
- That means Tuesday, November 11 … 7:30 at the Stanford Inn

Rountable
- Tyler kicked off his GPRC Curling season with a win

- Cheryl is excited to get into her new house (any day now, really) so she can host a painting party (everyone quick - DUCK!!)

- Kendra is full of news … she got a CAR (a hot little blue one), and her & Jamie bought a house!! Kendra will now be spending her free time admiring the purchases that will keep her at home for the rest of her life!

- Michelle is hosting a Halloween Party - Friday October 31st … drop by any time after 8:00 & feel free to bring friends (7831 Cedarwood Park, Park on 79 Ave West of 100 Street)

- Jose’s clinical work is exposing him (and therefore the rest of us) to detailed medical descriptions about c-sections and other things that make me queezy

- Lisa has recently moved back to GP & although she has a busy work schedule is interested in getting involved in the community through Rotaract - WELCOME LISA!!

- Dana is excited for: pumpkin carving, a season of Dexter, and a bubble bath (please Dana … one at a time!!)