Rotaract General Meeting - Nov. 13, 2007
Attending members: Gabrielle Boulet, Dale Tiedemann, Kathleen Crouse, Jacqueline Hutton, Cheryl Luken, Darrell Winwood, Cory Tretiak, Brock Rogerson, Ashley McDonald, Kendra
Guests: Heather Dunsworth, Dave Dunsworth (Swan City), Rob Borowiecki (Grande Prairie), Han Yu
Motion: Approve agenda - motioned by Jacqueline, second Cory - passed
Motion: Approve minutes of Oct. 23 meeting - motioned by Kathleen, second Brock - passed
Review of past action items:
1. Visiting GPRC Business Students
Jacqueline has followed up and will remain in contact with the professor.
2. Social rock climbing event
Great turnout, more than a dozen of us, lots of fun. Rotary Christmas party on Friday, Dec. 7 will be December social event.
3. Northern Alberta Job Find
Good success, promoted club to hundreds of people, if not thousands.
4. Duck Race
Cedrick and Heather express interest in helping - Heather in the new year. Committee meeting Nov. 16 at Barcalona’s lounge, contact Gabrielle for information.
Gabrielle formally request $500 from Treasurer Kathleen for AGLC application.
5. Clothing and Rotaract Merchandise
Request for proposals sent out to several providers. Will wait for responces, gear will be sold on a cost recovery basis for club.
6. Rotary District Bonspiel
Event happening Feb. 23-24. Rotaract has never been involved before, Michelle on committee, seeking more help from the club to help her.
Bonspiel big event, hundreds of people expected. Two teams are reserved for Rotaract.
7. Membership induction
All members are asked to attend the meeting NOV. 27 for special fun night of inductions of new members. All current members will also recieve a certificate showing when they joined and new policy on membership promotion will be discussed.
8. Parcel of culture
Members are encouraged to think of small items that could be sent to Rotaract Club of Akure, Nigeria. Keep items SMALL, bring ideas or items to next meeting.
9. Card for Someh
Card congratulating Someh on new baby... a little behind the times, but signed and sent off.
New Business
Rotary Christmas
Sign up sheet passed around. Like before club will pay for members, guests cost extra, price still undetermined. Michelle and Cheryl will attend planning meetings and report back.
Meeting ends
Friday, November 23, 2007
Monday, November 12, 2007
October 23rd, 2007 Minutes
In attendance: Gabrielle Boulet, Kathleen Crouse, Michelle Dupont, Bill Given, Jacqueline Hutton, Cedrick LeBlanc, Cheryl Luken, Jeff Morgan, Cory Tretiak
Guests: Heather Dunsworth, Vern Boyd – Sunrise Rotary, Kendra Wilson, Ashley MacDonald, Miranda Leclerc, Patrick Klatt
Intro to guests & members
Last Meeting Minutes
Jeff Morgan – motion approval. Cedrick LeBlanc – second.
Agenda
Jacqueline Hutton – motion approval. Cheryl Luken – second.
Review Action Items
1. GPRC Presentation: Follow-up to Michelle’s presentation. There was no involvement from the class members at our previous social activity – glow ball golfing. Michelle has made further contact with the instructor.
Action Items: Jacqueline (as Membership) will follow-up. Provide a sign-up sheet for class members to sign up for our upcoming events and club information.
2.Social Evening: First Tuesday of the month we gather as a club with invitees & guests to take part in a fun social event.
Michelle will organize the November social night. GPRC Rock Climbing Wall. November 6th @ 7:30 PM. $17/person (includes all equipment & instruction). ALL participants must sign a waiver. Any guests under the age of 18 must have their legal guardian sign.
Action Item: Michelle will email & post information.
3. Job Find – Rotaract Booth: November 7th is the Northern Alberta Job Find at the Crystal Centre. Wave Media has kindly given Rotaract a booth at no charge in order to promote our club and put our name out there to the general public that will be walking through the Job Find.
Action Item: Sign up sheet for anyone who can give an hour of their day between 11:00 AM – 7:00PM. Michelle will email final list prior to the event.
4. Duck Race: Gabrielle to update. Darrell is to meet with Tracy Vavrek with the organizing committee for the Street Performers festival on October 31, 2007 to discuss further involvement of the Rotaract Club & Duck Race. We would essentially like to have the draw on the Sunday of the same weekend, as well as have the Duck Race vehicle on site during the weekend in order to have a final weekend blitz. Brock to discuss with Mazda regarding options for vehicles & prices. Committee members – we will need lots of help. Organizing and selling tickets.
Action Items: Further update at next meeting regarding Darrell’s meeting and the next step in organizing the race.
5. Rotaract Gear: Michelle passed around catalogues for club members to take a look at options for items which we could use for our Rotaract volunteer events and for other articles that will allow us to be recognized in public. Members will be responsible for the cost of their own clothing/items purchased.
New Business
6. Rotary District Bonspiel: A planning committee will meet on Thursday, October 25th. Members from each club have been asked to join, to ensure all clubs are involved. Michelle to help with media. Brock to help with finances. Colleen Tarrant –Sunrise Rotary would like for Rotaract to have a high profile at the event to really promote our club to our other clubs, as well as all the other visiting clubs from out of town. This is a good time for our club to shine. It has been suggested that Rotaract be in charge of registration. The event runs February 23rd – February 25th.
Action Item: Michelle to attend the committee meeting and bring back further information to the club for further discussion.
6. Nametags: All paying members (you have paid your registration / renewal fee) are issued nametags. You loose it, you pay for the replacement.
7. Membership – Jacqueline to update: Jacqueline has prepared certificates of membership for all members, which will be sealed & signed by the executive. This is something that can be displayed at your place of employment – have your involvement known to your coworkers and the public. Each member will be issued business cards, showing their name and it will be up to the member to choose either their own phone # or just the general email for contact information. These cards are meant to be passed out when a member comes across a potential new member they would like to invite to our of our events or just to gain more information about our club.
New members will be issued their certificate, nametag & pin upon officially joining. At that time, a mentor member will be assigned. The mentor will be the new members guide into the Rotary family as well as encourage the new member to take part in the 6 tasks assigned to be completed within the first 6 months of joining. The tasks are as follows: attend 1 (one) of each Sunrise, Swan City and Grande Prairie Rotary general meetings, take part in a Quad Club event (i.e.: Quad Club Christmas Party, Baseball tournament, etc.), Volunteer with the Rotaract Club, attend a Rotaract Social night.
8. Parcel of Culture: Bill received the parcel of culture sent by the Rotaract Club of Akure, Nigeria. There were several printed items, such as a quarterly newsletter, brochures, membership booklet, stickers, and a pennant. They also sent a disc with photographs, cultural beadwork & a locally made sponge.
Action Item: Bring an item that means Grande Prairie / Alberta to you – for us to send to them in return for their package.
9. Roundtable:
Patrick – shared his excitement of meeting the band members of Finger 11. Michelle was not too happy with his news, as her experience of the Finger 11 concert was not quite as favorable.
Vern – he purchased tickets to Hannah Montana for him and his daughter to go see in Toronto. Normally his daughter doesn’t get overly excited about things, however, she is ecstatic about this and Vern is a superstar in her eyes.
Vern also put in a plug for the upcoming Bonspiel and encouraged our involvement as a club & individually.
Gabrielle – has a card to congratulate Someh & her family on their newest addition – please sign & pass around. It will be at the Social night for further signatures, at which time it will be passed on to Cedrick to deliver to Someh.
Cheryl – Congratulations to Bill on winning a position as Alderman on City Council.
Michelle – reminder of her Halloween Party, October 27th and she enlightened the club on her not so favorable experience at the Finger 11 concert, which left her with two black eyes and a broken nose. Not quite and happy as Patrick’s story.
Meeting adjourned: 8:32 PM
Next Meeting: November 13th, 2007 @ 7:30 PM Stanford Inn.
Guests: Heather Dunsworth, Vern Boyd – Sunrise Rotary, Kendra Wilson, Ashley MacDonald, Miranda Leclerc, Patrick Klatt
Intro to guests & members
Last Meeting Minutes
Jeff Morgan – motion approval. Cedrick LeBlanc – second.
Agenda
Jacqueline Hutton – motion approval. Cheryl Luken – second.
Review Action Items
1. GPRC Presentation: Follow-up to Michelle’s presentation. There was no involvement from the class members at our previous social activity – glow ball golfing. Michelle has made further contact with the instructor.
Action Items: Jacqueline (as Membership) will follow-up. Provide a sign-up sheet for class members to sign up for our upcoming events and club information.
2.Social Evening: First Tuesday of the month we gather as a club with invitees & guests to take part in a fun social event.
Michelle will organize the November social night. GPRC Rock Climbing Wall. November 6th @ 7:30 PM. $17/person (includes all equipment & instruction). ALL participants must sign a waiver. Any guests under the age of 18 must have their legal guardian sign.
Action Item: Michelle will email & post information.
3. Job Find – Rotaract Booth: November 7th is the Northern Alberta Job Find at the Crystal Centre. Wave Media has kindly given Rotaract a booth at no charge in order to promote our club and put our name out there to the general public that will be walking through the Job Find.
Action Item: Sign up sheet for anyone who can give an hour of their day between 11:00 AM – 7:00PM. Michelle will email final list prior to the event.
4. Duck Race: Gabrielle to update. Darrell is to meet with Tracy Vavrek with the organizing committee for the Street Performers festival on October 31, 2007 to discuss further involvement of the Rotaract Club & Duck Race. We would essentially like to have the draw on the Sunday of the same weekend, as well as have the Duck Race vehicle on site during the weekend in order to have a final weekend blitz. Brock to discuss with Mazda regarding options for vehicles & prices. Committee members – we will need lots of help. Organizing and selling tickets.
Action Items: Further update at next meeting regarding Darrell’s meeting and the next step in organizing the race.
5. Rotaract Gear: Michelle passed around catalogues for club members to take a look at options for items which we could use for our Rotaract volunteer events and for other articles that will allow us to be recognized in public. Members will be responsible for the cost of their own clothing/items purchased.
New Business
6. Rotary District Bonspiel: A planning committee will meet on Thursday, October 25th. Members from each club have been asked to join, to ensure all clubs are involved. Michelle to help with media. Brock to help with finances. Colleen Tarrant –Sunrise Rotary would like for Rotaract to have a high profile at the event to really promote our club to our other clubs, as well as all the other visiting clubs from out of town. This is a good time for our club to shine. It has been suggested that Rotaract be in charge of registration. The event runs February 23rd – February 25th.
Action Item: Michelle to attend the committee meeting and bring back further information to the club for further discussion.
6. Nametags: All paying members (you have paid your registration / renewal fee) are issued nametags. You loose it, you pay for the replacement.
7. Membership – Jacqueline to update: Jacqueline has prepared certificates of membership for all members, which will be sealed & signed by the executive. This is something that can be displayed at your place of employment – have your involvement known to your coworkers and the public. Each member will be issued business cards, showing their name and it will be up to the member to choose either their own phone # or just the general email for contact information. These cards are meant to be passed out when a member comes across a potential new member they would like to invite to our of our events or just to gain more information about our club.
New members will be issued their certificate, nametag & pin upon officially joining. At that time, a mentor member will be assigned. The mentor will be the new members guide into the Rotary family as well as encourage the new member to take part in the 6 tasks assigned to be completed within the first 6 months of joining. The tasks are as follows: attend 1 (one) of each Sunrise, Swan City and Grande Prairie Rotary general meetings, take part in a Quad Club event (i.e.: Quad Club Christmas Party, Baseball tournament, etc.), Volunteer with the Rotaract Club, attend a Rotaract Social night.
8. Parcel of Culture: Bill received the parcel of culture sent by the Rotaract Club of Akure, Nigeria. There were several printed items, such as a quarterly newsletter, brochures, membership booklet, stickers, and a pennant. They also sent a disc with photographs, cultural beadwork & a locally made sponge.
Action Item: Bring an item that means Grande Prairie / Alberta to you – for us to send to them in return for their package.
9. Roundtable:
Patrick – shared his excitement of meeting the band members of Finger 11. Michelle was not too happy with his news, as her experience of the Finger 11 concert was not quite as favorable.
Vern – he purchased tickets to Hannah Montana for him and his daughter to go see in Toronto. Normally his daughter doesn’t get overly excited about things, however, she is ecstatic about this and Vern is a superstar in her eyes.
Vern also put in a plug for the upcoming Bonspiel and encouraged our involvement as a club & individually.
Gabrielle – has a card to congratulate Someh & her family on their newest addition – please sign & pass around. It will be at the Social night for further signatures, at which time it will be passed on to Cedrick to deliver to Someh.
Cheryl – Congratulations to Bill on winning a position as Alderman on City Council.
Michelle – reminder of her Halloween Party, October 27th and she enlightened the club on her not so favorable experience at the Finger 11 concert, which left her with two black eyes and a broken nose. Not quite and happy as Patrick’s story.
Meeting adjourned: 8:32 PM
Next Meeting: November 13th, 2007 @ 7:30 PM Stanford Inn.
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