Meeting Minutes - January 12, 2010

Happy New Year Rotaract Meeting Minutes

January 12, 2010

In Attendance: Lucy Ramirez, Chris Murray, Dale Tiedemann, Gabrielle Boulet, Darrell Winwood.
That's it, that's all. Where are all the people?!

Guest, Josh Boyne joined us about half way through the meeting. Welcome!

1. Introduction of Members & Guests - skipped
2. Approval of Last Meeting Minutes - "approved". I think they were pretty awesome, if I say so myself!
3. Approval of Meeting Agenda - "approved"

4. Review of items from previous meeting

* Christmas Party - Darrell and Dale talked about their "Rotary Feud" winning experience - earning them a trophy! The party was a great time as usual.
* Executive nominations - it's the that time of year again. If you are interested in an executive position: President-Elect, Secretary or Treasurer, for the 2010 - 2011 term under Dale's Presidency, please email Darrell (dwinwood1@mac.com) your nominations. You can nominate yourself or someone else. We plan to vote the first meeting in February.


5. Fun-Spiel (replacing the good 'ol Duck Race heading)

* Dale held a planning meeting at 6:30 PM tonight - he ended up eating dinner by himself. So, with that said, Dale needs some extra hands to help out with planning the event (d_tiedemann@hotmail.com). They have secured the dates of March 19 & 20th. They will be looking for 24 teams of 4 people - so put the word out. As Lucy put it: Advertise, Advertise, Advertise!


6. New Business

* Social Event - we haven't had much success in the past few months with a social event. A few ideas came up: skiing at Nitehawk, Comedy Night at the Casino. Darrell may or may not know someone who works for the Casino who may or may not be able to get us some tickets for a very low price of nothing for our club members to attend. It has been decided to attend Kokanee Comedy Night at the Casino Wednesday, January 27th. More details from Darrell to follow.
* Rotary Ski Trip - Family Day Long Weekend in Jasper (February 12-15). There is a block of rooms booked at the Sawridge and rooms will be released 30 days prior (soon, if they haven't been already). So if you want the group booking rate and are planning on going, I suggest you book NOW! Please call in (780-852-6589) under group reservation #GPB12A and quote Grande Prairie Rotary Clubs. As a side note - I spent New Years in Jasper and apparently their power goes out every once in awhile in the entire town - we ended up playing Rumoli by headlamp light New Year's Eve because the power went out (for the third time in 5 days) at 9:00 PM and didn't go back on until about 1:00AM and it also went off New Year's Day for awhile. I suggest packing a flashlight or headlamp ... just in case!
* Spirit Speaks Youth Conference Request - Dale brought this request for volunteers to the club. It is also taking part on the Family Day long weekend, February 12th & 13th. They are looking for volunteers over the age of 18 to help with Friday & Saturday registration, information, group leaders, special events. This is a great opportunity for our club to volunteer in the community among an age group our club targets and it involves very little preparation work on our part - we just have to show up and look pretty! Please let Dale know if you are interested in volunteering that weekend.
* Club Materials - Darrell has put in an order for a Club Banner to be displayed proudly at every meeting, trading pennants (mini versions of the club banner used to trade with other clubs, give one to our sponsor club, etc.) membership pins and membership certificates of appreciation. This will cost the club approximately $800, but well worth it. Also, if you DO NOT have a nametag, please let Darrell know and he will order you one.
* T-shirts (almost resembling a zombie topic that just never dies) we were supposed to take part in a mass order being organized by that Swan City Club, however, as the other Rotary Clubs could not come to a consensus of what they wanted to order, an order was never made and we were left waiting anxiously for our awesome T-Shirts! We are going to take matters into our own hands and price out an order for the same style T-shirt, except in red so Rotaractors can still stand out in a sea of Rotarians. Once pricing has come back, we will take size orders.


Upcoming Events

* District Curling Bonspiel - February 18-21 in Athabasca. Do we have 4 club members interested in forming a team and road tripping to Athabasca for the weekend to promote our club, our club's involvement in the District and our club's upcoming Bonspiel event in March? If you are interested, contact Darrell!


7. Round Table

* Chris - going to Texas to work for 3 weeks. He'll be back in February. Green works is still working hard and currently looking for building space!
* Dale ... is sick!
* Josh was able to tell us a funny story about Dale during his time at Mr. Mike's. Dale elaborated on the story of spilling a lot of iced tea on one lady. Moral of the story: Dale + Iced Tea = bad news!
* Darrell - very excited that the Bay City Dodgers are back at it again in the City's Dodgeball league! Look out!
* Gabrielle - very excited about Chicks on Sticks the ladies cross country ski group at the Wapiti Nordic ski trails every Monday & Thursday at 7:00 PM (as skips skiing tonight and is currently writing out the meeting minutes ...) It is for all levels of cross country skiers. Great people & great exercise!
* Lucy - she went to the dentist and has no cavities and is getting her hair cut on Thursday! She is also training for a 21km race up a mountain in Tumbler Ridge in August 2010, the Emperor's Challenge! Go Lucy!


Next Rotaract Meeting - Tuesday, January 26th - 7:30 PM. Our meetings are now in the larger meeting room, through the entrance to the restaurant. I'll know if you read these meeting minutes or not if you go to the wrong meeting room first meeting!!

Until Next Time,

Gabrielle
Honorary Secretary

Meeting Minutes - December 8, 2009

Greetings!!

Well, it's not the same day, but within 24 hours of the meeting - not bad!

Enjoy your latest meeting minute installment and the last of 2009!

1. Members: Darrell Winwood, Tyler Bulford, Matt Hall, David Crouse, Lisa Heck, Gabrielle Boulet, Dale Tiedemann, Chris Murray, Doug Porterfield, Cate Weber
Guests: Lucy and Jennifer

2. Approval of Last Meeting Minutes - add Jose to "in attendance"
Motion to Pass: Tyler
Second: Lisa & Cate - it was a tie

3. Approval of Meeting Agenda - add to New Business: Crystal Park Funding Request, Next Meeting Date, Greenworks
Motion to Pass: Dale
Second: David

4. Review of items from previous minutes

* Dues - PAY UP!
* Social Event - Thursday, December 10th at Oasis in Sexsmith. Lots of board games, Wii, Foosball, etc. Starting at 7:00 PM. Car pool if you can - save the environment. Chris apologizes for the short notice, he had a hard time getting a hold of the gentleman who runs the establishment (who goes to Hawaii anyways?! ... inside joke, you had to be there). Please come if you can, Chris has maps if you need one. Darrell would like you to bring your boyfriend/girlfriend/spouse/friends/crazy uncle, etc.
* Christmas Party - Lisa reminded us that the party is NEXT FRIDAY!!!!!!! (December 18th) She passed the sign up sheet around again. If you are interested in coming, please sign up. If you have a silent auction item, please put your phone number on the sign up sheet to be contacted for pick up details. The club covers the cost of our MEMBERS to attend the party, members are responsible for the cost of their guest ($40) - the club will invoice you after the fact. 6:00 PM start, GPRC choir to entertain. Please let Lisa know by Thursday, December 11th at NOON if you plan on attending.


5. New Business

* Rotaract Fun-spiel, March 19 & 20. Dale & Tyler will co-chair the event with the help of Andrea from the curling club. We are hoping this will increase awareness of our club in the community. Our main goal is to gain members and overall awareness. Please let Dale or Tyler know if you are interested in helping, including door prizes and sponsorship.
* Duck Race - yay!!! Darrell and Miranda completed reports for Alberta Gaming and are VERY pleased to announce that approximately $41,000 was raised this year!!!! Woohoo!! Donations were made to the following groups (amounts are approximate): Ducks Unlimited $9,000, PACE - $5,000, Soccer Association - $5,000, SPCA - $7,000, Rotaract - $11,000. Our club's portion will be going directly to our $20,000 commitment to the Community Village which will complete our commitment - EXCLAMATION MARK!
* Executive nominations for the 2010 - 2011 term - We will be seeking nominations for executive positions - President Elect for the 2011 - 2012 term, secretary and treasurer. Gabrielle has cudies (according to Dale) AND has decided to take on International Director and will be in contact with the Mazatlan Rotaract club to see if there are some projects our clubs can work on together. We are still looking for secretary and treasurer replacements for the current term.
* Next Meeting - in light of the upcoming holiday season, the December 22nd meeting has been CANCELED. Meetings will resume January 12, 2010. Motioned by Michelle, second by Matt, passed. If you bring Bailey's and cookies, Gabrielle will host an impromtu Rotaract meeting December 22nd at her house - please RSVP by email (gabannie@hotmail.com) if you would like to come and so she knows if anyone will show up.
* Crystal Park Funding Request - "Everybody Needs a Christmas". Our club has been approached by a student at Crystal Park to donate funds toward a Christmas fundraising project to provide food and presents for the less fortunate. The executive recommends that the club donate $250 to the project. Motion - Chris, second - Scrooge, I mean David, passed by the club. Darrell will contact the school's principal.
* Greenworks a la Chris - the Greenworks executive has discussed bringing a robotics event to Grande Prairie. In order to run an event, they need PEOPLE (Hey! We have those!) This is an opportunity for our club to raise funds for the club by providing people.


6. Round Table

* Cate - Cate gets to share all the exciting news before Doug! They are moving this weekend and they are going home for Christmas. YAY!
* Doug - is taking credit for the new house they found. Doug & Cate took a cat from Cheryl who likes to lick Doug's face. And she toots! The cat comes with much personality ... like it's previous owner!
* Michelle - 91 days away from the AWG. And is still looking for volunteers for the games.
* Chris - is the perfect height to be the mascot for AWG. His son has a fantastic time in the bath and it makes Chris' day!
* Lucy - is going down to Calgary to share Christmas with her family.
* Dale - has 3 working bathrooms in his house.
* Gabrielle - shared all the gorey details about her wisdom teeth extraction. Good times!
* Lisa - Shoot for the Cure at the Storm Game, Saturday, December 12th at 7:30 PM. Tickets are $10 through the Society. New Years Eve - Shark Club partnered with the Society to have a Pink & White event. Tickets are $20 and all proceeds go back to the Society.
* David - Kathleen & their mom are in Reno ... he is lonely. David will report on Season 5 of Lost at the next meeting.
* Jennifer - is trying to survive her finals and then she's going to Hawaii for Christmas!!! (pffft, whatever!)
* Matt - is also getting through exams. He landed the lead role in "Sonny's Song". Yay, Matt!!!
* Tyler - is experiencing hour cut backs at work and he may be transfered to Calgary, which he isn't too keen on. Today he "did a smart move" ... he lost his keys in the pit at work.
* Darrell - is the next Beatles lead singer. But, David (Scrooge) killed Darrell's dreams by confirming that "you can basically talk on easy and still get 97%". Watch "Dr. Horrible's Sing Along Blog" - Hilarious!


Thanks for coming out on this wintery night. See you all in 2010!

Meeting Minutes - November 24, 2009

PRESENT: Darrell Winwood, Chris Murray, Matthew Hall, Cedrick Leblanc, Glen Tissington, Lisa Hansen, Michelle Dupont (recording)
GUESTS: Pete & Jenna

MOTION TO APPROVE MINUTES OF THE LAST MEETING Moved by Chris, Seconded by Jose
MOTION TO APPROVE AGENDA AS PRESENTED Moved by Jose, Seconded by Chris

ROTARY INTERNATIONAL CONFERENCE: A block of rooms are being held until Dec. 4^th in the hotel that many GP Rotarians are staying in, so BOOK NOW if you’re planning to attend. The conference is in June in Montreal, QC.

NURSING ‘ROLE-MODELS’ PROJECT: 1^st year nursing students are looking for ‘community rolemodels’ to visit grade 6 classes and bring their students anti-tobacco messages. Four volunteers signed up & Darrell has connected them with the students via email – as of yet no confirmation back from the students.

SOCIAL NIGHT: Chris is planning a ‘Game Night’ for the club and is looking at a potential date in early December at The Oasis in Sexsmith. Email Chris if there’s a specific board or video game you’re interested in playing, or a game you can bring. Chris will be confirming a date very shortly & will email everyone with details.

HOTEL PROMOTION: Dale to source prices on promotional materials to adorn our meeting room and promote within the hotel that we meet here (think a ‘Rotaract Meets Here’ plaque). Dale is out of town this week but will report back at the next meeting.

EXECUTIVE SPOTS: Two executive positions are available,
Secretary – take minutes at the meeting & distribute them to the membership in a timely fashion (she says while emailing the minutes out they day prior to the next meeting).
Treasurer – take care of the financials. This will be a much easier task without the Duck Race, and Miranda will train whoever is taking over.

ROTARY CHRISTMAS PARTY: A good time is always had by all. This year’s party happens December 18^th at the Holiday Inn. Tickets are $40 each. The club will cover the cost for members to attend, so you need only pay for your guests! Lisa is our club’s representative and has some beautiful centrepieces in the works, confirm your attendance to her at the next meeting.

NEW BUSINESS

ROTARACT FUN-SPIEL: The idea of a Rotaract funspiel was proposed not long ago, and the only initial concern from the club was that the only dates available were coming up too quickly to give us time to do it right! Darrell has inquired and discovered that there are some later dates available, and has tentatively booked the weekend of March 19-20^th. Tyler was very interested in coordinating this event, so Darrell will contact him prior to our next meeting to get an outline of the tasks required. This could be a great fundraiser and awareness builder for the club without requiring that much work to plan. This item will be reviewed at the December 8^th meeting so people can sign up to assist with planning, prizes, activities & promotions.

ROTARY DISTRICT BONSPIEL: Coming up in Athabasca, February 18-21. Many teams from Grande Prairie’s 3 Rotary Clubs will be attending, so there are many options for car-pooling! Email President Darrell for details.

DUES: The Rotaract year started July 1^st, and membership dues for many members are still outstanding. Miranda is compiling a list & will be sending out email notices shortly. Please bring payment to our next meeting or mail a cheque payable to GP Rotaract Club to P.O. Box 21356, GP, T8V 6W7

DUCK RACE: There’s still some paperwork outstanding for gaming, which Miranda & Darrell are working to complete. We should be able to cut cheques for our partner groups shortly!

ROUND-TABLE

LISA HANSEN – is looking forward to ‘Shoot for the Cure’ a fundraiser & awareness builder for the Canadian Cancer Society held at the Storm Game December 12^th. Also a New Year’s Party which will benefit the CCS being held (you guessed it) December 31^st.

JOSE – Growing a movember moustache to support research against prostate cancer, and although it’s a VERY worthy cause it did negatively affect his photo with Brent Butt.

MATTHEW – auditioning for a role in ‘Sonny’s Song’ tomorrow, a wonderful play written by a student at GPRC that will run during the 2010 Arctic Winter Games.

CHRIS – GP Greenworks is busy busy busy, they’re registered for their first robotics competition in Calgary!

DARRELL – represented the club at a Charter Night for the Sexsmith Interact Club, bringing the total to 3 Interact Clubs in our local region (Peace Wapiti, Dawson Creek, and now Sexsmith).

NEXT MEETING TUESDAY, DECEMBER 8^th
7:30pm Stanford Inn

General Meeting Minutes - November 10, 2009

Hello!

Well, slightly late, but not the same day as the next general meeting, so I view this as an accomplishment to get the meeting minutes out "on time".

Sit back, relax and enjoy ...

November 10, 2009
7:30 PM

1. Guests - Jasmine and Lucy

2. Meeting Minutes from October 13/09 - motioned by Tyler, second by Chris

3. Meeting Agenda - motioned by Chris, second by Kathleen

4. Review of items from previous meeting minutes

• Social Event - Chris is working on organizing our club a games night at the Oasis Facility. Date & time to follow.
• Hotel Promotion - pass to next meeting, Dale to report
• Curling Bonspiel - Tyler loves curling and would really like to see this as an opportunity for our club to FUNDraise or even FUNraise/FRIENDraise. We are too close to the January dates to organize, we have been advised that there is a mid-March weekend available, which is a date our club can work with for organizing. If the goal is to promote our club and gain community recognition and more members, we can look at a lower entry fee and fun rules rather than focusing on how much money we can bring in. This is being brought to the executive level for futher discussion.
• Christmas Party - sign up sheet was passed around. Members are paid for by the club. If they bring a date, members are responsible to pay for their date's ticket. Please sign up if you can provide a silent auction item. Ticket price has not been determined yet. Lisa too provide further information.
• Executive spots - the club is still seeking a new secretary to relieve Dana and treasurer to relieve Miranda. Also, we will be doing nominations after Christmas for the 2010 - 2011 term (secretary, treasurer and president-elect positions will be nominated).

5. New Business

• Mentorship sign up - 1st year Nursing students have approached our club to help them with a community project to be guest speakers at local schools to discuss the importance of being positive influences in the community. Dates include: November 12/09 in Hythe, November 26/09 in GP at Kateri and Forbes. Please let Darrell know if you can participate for either of those dates.
• Shelter Box - last term we sent $1,200 CAD to Shelter Box Canada to sponsor a shelter box on behalf of our club as a project that our club was able to sponsor on our own, without piggy-backing on other Rotary projects. Shelter Box was started by a Rotary club in England and is now worldwide, however it not considered a Rotary International organization or project. We received a letter (attached) from Shelterbox letting us know our box was sent to Niger*, Africa to help those in need from a recent flood. They included a link to their Fickr account to view the pictures of the boxes being deployed: www.flickr.com/photos/shelterboxuk/4031006129. When Gabrielle was in Los Angeles for the Rotary International Convention in 2008 she ended up meeting one of the Shelter Box US representatives and talking about the project. Those who attended the District Conference in Jasper, May 2009 also saw the set up and learned more about the organization.

* Niger, Africa also happens to be the same country we exchanged a parcel of culture with. Those who have been around long enough understand the irony in this. Kathleen still had the parcel of culture in her car - she brought it in to the meeting to pass it around and bring back memories.

• Yusup suggested that we partner with the GPRC students on a project. The students are in our age group for members and the marketing and business classes are always doing projects in the community that could be good for our club to be part of. One example is the Peace Country Idol contest.

6. Round Table

• Kathleen - has been absent from meetings for some time due to the Coats for Kids campaign. Approximately 3,000 items were distributed.
• Gabrielle - tried to pass, but Chris bullied her into sharing something. She is having her wisdom teeth taken out next week.
• Miranda - is awesome! (per Chris)
• Yusup - looking to start his masters degree. He asked about personal development for club members, suggesting tours of local businesses as a learning opportunity - such as Weyerhaeuser, etc.
• Tyler - moved into his apartment!
• Chris - excitement in Greenworks!
• Jasmine - recently moved to GP from Manitoba.
• Lucy - talked about the "Spread the Net" program as another idea for our club to be involved in.
• Darrell - reminded everyone of the Interact Charter night in Sexsmith, Thursday, November 19th.

That's it, that's all folks. See you Tuesday, November 24, 2009. 7:30 PM. Bring a friend.

Gabrielle

Meeting Minutes - Ocotber 13, 2009

Grande Prairie Rotaract Club

Meeting Minutes – Tuesday, October 13, 2009

1. Introduction of Members & Guests

• Members: Dale, Kendra, Cate, Tyler, Darrell, Mark, Miranda, David, Matt, Gabrielle
• Guests: Doug (almost a member … once he pays!)

2. Approval of Last Meeting’s Minutes

• Passed over to next meeting

3. Approval of Meeting Agenda – Tyler adds “Rotaract Bonspiel” to New Business

• Motion – Dale
• Second – Tyler

4. Review of Action Items from Previous Meeting

• Planning Session
• David – thought it was good to list out ideas of things we want to do as club.
• Dale – took away that we need improve our communication both within the club and with the other Rotary clubs.
• Kendra – she would like to see things go back to the way they were when she joined. More commitments for projects and she feels the meetings used to be more fun.
• Cate – as a new member she felt it was beneficial to learn more about the club and our members.
• Doug – he learned about volunteer oppurtunities – he enjoyed working at the Coats for Kids store.
• Tyler – would like to see more presence at GPRC*. And he would like to organize a Rotaract curling bonspiel.
• Matt – thinks our club is doing a good job and is looking forward to the improvements to come.
• Darrell – although he was away on his honeymoon during our last meeting he would like for members to give him more feedback, the good, the bad and the ugly. He can’t improve how he is running meetings and the club if he doesn’t get feedback. He wants to know what you think!

*Rotaract in GPRC – the club executive met before the general meeting and discussed ways we can improve our presence in the community and we did discuss our involvement with the college. We decided that it would be very beneficial for our club to be involved with the Student Association and to invite some of their members to our meetings and to join the club – giving us a direct connection to the students of GPRC. More on this to come.

5. Old/Ongoing Business

• Duck Race – it’s a short update this time, we promise! The committee is still trying to get the last of the prizes out to the prize winners. They hope to have this taken care of before the end of 2009.
• District Governor Terry Draeder of Drayton Valley visit – both lunch (Rotaract) & dinner (all clubs) went well.
• Terry is very youth oriented and therefore very supportive of Rotaract and Interact clubs. Rotaract also now has a voting seat at District level – this is our way to voice our opinion and lobby for things like lower Rotaract rates at conferences and training sessions.
• Members who attended the lunch received a pin with the 2009/2010 theme – “The future is in your hands”
• District Assembly – Dale attended Friday & Saturday sessions. Gabrielle & Dale presented on Rotaract to a small group of Rotarians from Dawson Creek who are very interested in getting a Rotaract club going (again). We offered our club’s support in any way we could help. To have another Rotaract club this close to Grande Prairie would be a great way to combine our efforts.
• College Expo – this is an annual event our club participates in. We set up a booth among other community tables, allowing us the opportunity to network with students, spread the word about Rotaract to new students and take names of those interested in our club.
• Quad Club Rotary Christmas Party – Lisa has offered to take on the Rotaract representative position as a liaison between the organizing committee and our club. In the past our club has been in charge of table decorations. Tradition in our club is that members who attend the party are paid for on behalf of the club’s general funds, however if members bring a date, they are responsible for their guest’s ticket price. Ticket prices have not been set for this year’s event.
• Coats for Kids – David let us know that lots of coats were still coming in as the needs are high this year. Thanks to Kathleen for organizing our club’s participation this year.

6. New Business

• Scarecrow Festival – our club has been approached again this year to offer a “Keys Please” service for those who attended the event and need a safe ride home. Our club offered this service last year (for the first time). It was an ok way for the club to gain more exposure among the Rotary Clubs and community, however in the end our members were more glorified taxi drivers, taking guests to local establishments or house parties as opposed to driving them home in their own vehicles. We made approximately $140 last year. Most of the trips were made in our club members’ vehicles, not in the owners vehicle. This poses concern for vehicle clean-up should there be any unfortunate incidents. It was decided as a club not to participate this year.
• Social Event – once again we attempted paintball this year. We even waited for newly wed President Darrell to return from his honeymoon. Member Chris did a great job organizing it on such short notice, with limited dates. Unfortunately, the only date available was during the Thanksgiving long weekend AND the weather turned cold on us. Of course! So, needless to say, paintball has yet again until the weather is slightly warmer. With that said, a costume bowling event was discussed. Darrell was voted as organizer. More details to follow via email & Facebook.
• Budget Committee – Darrell, Miranda, Gabrielle, David & Jose are the budget committee currently working on a more organized way for the club to plan & spend their general and lottery funds. They have met once to discuss all expenses the club has and will meet again to discuss how to divvy our the monies. Things they discuss include the District Conference, International Convention, District Bonspiel, etc.
• On the topic of budget, the bank signing authority needs to be updated as we are now several months into our new term. Cate & Dave proposed to have the club’s bank account signing authority amended from Gabrielle, Darrell and Miranda to Darrell, Dale and Miranda. Motion passed unanimously by all attending members.
• Hotel Promotion – Darrell has been in discussion with the Stanford regarding making the hotel our club’s home. We would like to be able to display a plaque in the entrance to the restaurant indicating that our club meets there the 2^nd & 4^th Tuesday of the month (similar to what we see at other hotels that house Rotary clubs). This has been approved by the hotel management. Dale will price out a few options for us. Further to this, Darrell would also like to see a display case that is preferably mobile that would store our club banners, other plaques and memorabilia that we have collected over the years and are currently spread across Grande Prairie in several members’ houses. As this is a larger commitment on behalf of the hotel – including storage capabilities, this has gone to higher ups for discussion. We will also need to price out such display cases as our dream display case could end up being quite pricey.
• Rotary International Convention – June 20, 2009 – June 23, 2009 in Montreal, Quebec (Gabrielle’s most favorite place … ever!) As previously mentioned, the budget committee is working on a monetary amount to put towards club members attendance. Members are highly encouraged to consider making this trip to Montreal to attend the convention. This is as close to home as we may see it for awhile. Currently Kevin Hilgers (Assistant District Governor) has blocks of rooms booked for Grande Prairie Rotary & Rotaract members to book, however rooms will be released by mid-December if not booked. At this point room rates will go up and availability will decrease. There are also housing options at McGill University for Rotaractors.
• Chamber of Commerce Membership – it was brought to the table to discuss our club paying for a club membership as a way of including information on our club in the Chamber newsletter that is released. As it is discouraged in Rotary to promote one’s business, this may be conflicting with the Chamber, as business members promote their businesses. It will be discussed further by Darrell & Dale at the next Quad club executive meeting with other Rotary Presidents & President-Elects.
• Rotaract Bonspiel – Tyler would like to start a small fundraiser for our club in collaboration with Interact by means of curling bonspiel. He will discuss venue logistics with the curling rink and report back.

7. Round Table

· Matt – looking forward to being more involved with Rotaract. It makes him feel good!

· Tyler – considering schooling in Olds, Alberta … or Texas?!

· Doug – is now licensed to get a gun!

· Cate – is a permanent employee at the County of Grande Prairie. Woohoo!

· Kendra – has a new dog, Ruby!

· Dale – is boring! (nothing new going on) (but the added exclamation mark makes it more exciting)

· David – went to San Francisco for work!

· Miranda – went to BC for her brothers wedding. It was cold on the beach!

· Mark – going to Montreal for 3 weeks. One week for work, two weeks for holidays! (Gabrielle likes, but is jealous)

· Darrell – got married … applause erupts! They spent 10 days in Hawaii!

· Gabrielle – going to Las Vegas October 22^nd to see U2 and Black Eyed Peas in concert. She won the trip from Q99!

Next Meeting – Tuesday, October 27, 2009, 7:30 PM.

Be there, bring a friend!

Rotaract General Meeting, July 14, 2009

Attendance: Darrell Winwood (president), Dale Tiedemann (president elect), Miranda Leclerc (treasurer), Gabrielle Boulet (past president), Tyler Bulford, David Crouse, Sarah Davison.

Guest: Cheryl Budjak...... that's right, ladies and gentlemen - Cheryl OUR GUEST.... read on, read on.....

1. Introduction of Members and Guests

2. Approval of Last Meeting's Minutes: Gabrielle motion, Dale second, PASSED.

3. Approval of Agenda: Sarah motion, Tyler second, PASSED.

4. Guest Speaker: Donna Durnford, VSB. Donna was not in attendance tonight, but some packages were dropped off for the Street Festival so we went through them. We need volunteers to man the tent same as last year. Job entails giving out the daily schedule to the public, making change, water sales, general info, and oh yes..... Duck Race ticket sales. Please let Gabrielle know if you can sign up soem of your time for this this weekend. We need all the help we can get. This is actually quite a fun volunteer opportunity, as you are right in the thick of things in the festival. Think about it.

5. Review of Action Items:
a) Lobster Fest: A good time had by all! We have received a cheque that Gab will pick up for the whopping amount of $64.50. We have an agreement to give these proceeds to our Polio Plus project, but will be waiting to receive the bulk of the funds and present it all at once. Not clear on total amount yet, will advise at next meeting.

b) Budget Committee: We had agreed awhile back to create a budget committee that would help make decisions on such things as reimbursement to club members for club activities, review of budget and allotment of funds on a regular basis. This committee will be made up of President, past President, Secretary, and two club members. David has volunteered along with Jose (schedule permitting) to be the club members to participate. This committee has agreed to commence after Duck Race is completed and finished. Will revisit mid-August.

6. Old/Ongoing Business:
a) Bottle Pickup: Well, it has beena good source of extra income for the club, but it's got to keep going! We have many bottles to pick up and get to the depot each week, and all the help we can get is needed. There was a concern voiced from the depot regarding food and garbage in the bags, but all has been reported as good in the last while. We are having issue with people being able to make time to pick up, or having the capacity in their vehicle for the bottles. As Duck Race is fast approaching, the club has proposed to give North Wapiti Skating Club bottle duty and related proceeds until the week of August 15 - at which time we will resume the pickups. Cheryl is leading the Skating Club in the pick up. Please let Sarah or Michelle know if you will be able to be a pick up for this at that time - we'll revisit it in August's meeting. MOTION TO RELENQUISH BOTTLE PICK UP AND PROCEEDS TO NORTH WAPITI SKATING CLUB - Dale motion, Sarah second. PASSED.

b) Duck Race: Darrell reports that ticket sales and progress in general has been very slow this year with the Duck Race. We have approached the groups who will be benefiting from the proceeds to volunteer through to new proposed date of August 8, and they have declined. They were offered more of a share of proceeds to do so, but still declined - therefore, we are looking to members to staff this extension of the Duck Race. This is our big fundraiser every year, and we would sure love any help we can rustle up! If you know anyone who would be interested in doing a shift or two, or if you can take a few on yourself, please let the Duck Committee know. Much appreciated! So, as previously discussed: MOTION TO NOT CANCEL DUCK RACE DUE TO TICKET SALES - All in favour, none opposed. PASSES. MOTION TO EXTEND DUCK RACE DATE TO SATURDAY, AUGUST 8 2009 DUE TO TICKET SALES - All in favour, none opposed. PASSED.

c) Drag Wars: David reported t us that we haven't received any updates on this from Brad Jones for some time. Their website doesn't have any updates, Facebook group was under construction, etc. David has sent email to Brad asking for updates, as has Dale as well as a few phone calls. Gab says she knows him and will try to contact him to see what we can find out.

7. New Business:
a) Street Performers: We need volunteers for this too! See point 4 (above) for details of this volunteering this year. Gabrielle intends to go down the list of members and make a few phone calls to see who can contribute to this - lots of shifts to fill, and many of us are away this weekend...... can you help out? Pretty Please??

b) Brainstorm. Yes, you heard right. We want to get together and brainstorm some new ideas for the upcoming year. Darrell would like to know how members envision the club this year, and what they would like to see us put time into. A few projects? Fundraisers that are not lottery based? Activities/socials for our members? Your opinion is important!! Agreed that mid-August (Let's just refer to anything after August 8 as "post-Duck Race!) would be a great time to throw some ideas around. Hope to see you there with your thinking caps on!
On this note, Tyler brought up a good point for membership this year: could we try to set up at the college - maybe a booth? He commented that this seems to have worked great down at the U of A - they have a 100 member club!! We should brainstorm a few ideas together for this - I think this is a great source for potential members too!

c) Zone 22 Conference: Cheryl reminded us of the upcoming conference in Edmonton, September 17 18, 19. Cheryl has attended this conference numerous times before, and it's a great way to to catch up with other members in our region and see what other clubs are up to, meet new people, all that good stuff! Cheryl notes that she needs response from executive or budget committee on what reimbursements will be given for members who choose to attend. Darrell advises executive will address this asap.

ALSO! A bittersweet announcement made this evening - Cheryl has been inducted as a member into the Swan city Rotary Club!! Congrats,Cheryl!!! They are very very lucky to have you, and you will be greatly missed. Cheryl has been one of the most active members of our club and has some big shoes to fill! We hope to see you as a guest at our meetings, and we'll keep in touch, you Swan City girl! We'll miss you.

8. Membership Minute:
a) Coffee Time is all caught up! Not enough members in attendance at meeting to draw new names. Will wait til Michelle is in attendance to head up new pairings. Stay tuned!

b) Name Tags: If anyone does not have a name tag, please let Michelle know. Every member should have one at this point. Darrell notes that may even be a good idea to wear them to our general meetings, as when we have guests, guest speakers, new members, it's alot of names for someone to remember! Agreed. If we attend Rotary meetings, please wear your nametag there as well to represent the club, as well as at any fundraiser events. Awesome!

c) Membership Dues: $60 for new members, $30 for existing. If you have not paid this year's dues (like me......) please give them to Miranda our treasurer. There will be invoices sent out to members who have not paid, Michelle will be sending out shortly.

That is it for today! Hope to see you all at the next meeting. If you can volunteer for any of the above mentioned events, please let someone on executive know - it's a huge help. We know it's summer and everyone's busy busy, but if you can even squeeze in one shift it would be spectacular.

Meeting Adjourned.

Rotaract General Meeting, June 9, 2009

1. Attendance: Gabrielle Boulet, Darrell Winwood, Miranda LeCercq, Michelle Dupont, Cheryl Budjak, David Crouse, Kathleen Crouse, Matthew Hall, Lisa Hansen, Dana Moody, Rebecca Villebrun

Meeting called to order by President Gabrielle Boulet

2. Approval of Last Meeting's Minutes: Unable to approve as of yet, will approve at next general meeting.

3. Approval of Meeting Agenda: David, Dale, passed.

4. Review of previous meeting’s action items:

* Lobster Fest: Painting pinkies purple at Lobster fest was received very well. Cheryl or Kendra have the proceed money, will track down who has it.

* Downtown Business Association Meeting: We have decided to sent Dale to attend next meeting to kiss the D.T.A’s butt! Dale will not be attending tomorrows meeting because it is a beautification meeting, but will make it to the next general meeting.

* ClubRunner Training: Darrel (and possibly Dana) to be trained by Kevin Hilgers and give club a tutorial on how to use ClubRunner.

5. Old/Ongoing Business:

* Belize Scholarship Program: by donating our ONE TIME monetary donation, we are sponsoring 3-4 students through 4 years of schooling! This will help them complete a higher learning, that normally without the financial support, a student would not complete beyond a grade 8 level. The donations from Rotary & Rotaract clubs have been matched by both Rotary International & The Wild Rose Foundation.
Originally this project was a 4 year commitment to sponsor one student through 4 years of school. Now our club's money is sponsoring 3 or 4 students for 4 years with a single donation.

* Shelter Box Program: program originally developed by a Rotary club in England that supplies immediate relief to regions experiencing disaster, whether it be war or weather related.
This has become nationally recognized in the Rotary world as a worthy project, but is not considered an International Project.
The shelter boxes contain immediate relief equipment for 10-12 people, including a large tent, cooking tools, water filtration system, etc. These are designed to maintain the survivors for several days until rescue relief can arrive.

* Bottle Pickup: We are going to have to discuss whether or not to continue the bottle pickup at the mall. Recently, the bottle depot employees have been complaining that our bags have had garbage mixed in with the bottles. We will have to sort the bottles before dropping them off, or sorting them at the centre. There is potential to find a partner for this project that we could share the work/funds with. Cheryl is to discuss with her skate club, and someone from our club will approach Interact.

* Duck Race: We will be having some additional locations to sell Duck Race tickets the next upcoming
weekends. Saturday Sidewalk Sale, GP Farmers Market, also Marble Slab July 9th. We are looking for another location for Sundays. Contact Jeff Morgan @ Woodland Timbermart for potential Sunday location. Also, duck sorting is going to be the last weekend in June, first weekend in July at the Decoy Armories.

* Drag Wars: We have been asked by Brad of the Grande Prairie Rotary club to approach our club for volunteers for this year’s Drag Wars. David has volunteered to help out with the website/facebook/twitter site maintenance. Dale is to help with the designing and brainstorming for fresh memorabilia ideas. There is a Primer Party at Pats Auto Parts on June 20, 2009 9am – 4pm. They will be bbq’ing and will have cool cars on location!


6. New Business:

* Changeover Party: This upcoming Tuesday’s meeting will be cancelled for our Rotaract Change Over party! We have passed around a list of food/items for everyone to sign up to bring! We plan on inviting some past members as well. Gab will send out an email with directions.

* Budget Committee: The Rotaract annual budget committee is to present the budget to the general club after the Duck Race has been finished and members of the committee and two general members have time to meet. Dave and Jose have been nominated and voted to be the two general members of the club to assist with the budget.

* Lost & Found: The club would like to have someone contact the schools to see if it would be possible to sort through lost and found items in the fall instead of the end of the school year (Duck Race time).


* Storage: Miranda has allowed Rotaract to share her Storage space in Clairmont. We will be storing Banners, and Duck race paraphernalia here for a small fee. There is also the option of using the upstairs at Crouse’s Cleaners as well.


7. Membership Minute: Matthew discussed his exchange to Poland.