Meeting Minutes - May 11, 2010

Hello Everybody!

I procrastinated a bit more than usual ... but alas, the meeting minutes are being sent out before the next meeting - an accomplishment!

May 11, 2010 - Meeting called to order by President Darrell Winwood @ 7:37 PM

Members in Attendance:Darrell Winwood, Dale Tiedemann, Gabrielle Boulet, Michelle Dupont (yes, you read that right ... Michelle is back!!) Lucy Ramirez, Chris Murray, Devin Bateman, Kendra Wilson

1. Introduction of Members & Guests
Sarah Nightingale and Jasime (I missed your last name!). Welcome!

2. Approval of Last Meeting Minutes
Motion - Chris Murray
Second - Darrell

3. Approval of Meeting Agenda
Additions: To Volunteer projects - DHT Press Run by Gabrielle, to Old Business - Greenathon by Chris

4. Volunteer Projects

* County Fundraiser - Scheduled for May 18th & 20th. The county pays groups to clean pre-assigned secondary roads, $100/km. We have signed up for approximately 5.5kms of road. Our assigned area is on the north tip of city limits. Meet at the pre-determined location at 6:30 the first night, divide into teams and get at 'er! The county supplies bags, gloves, safety vests and signage. They will also collect the full bags. We just need to have our area complete before June 1st. More info from Darrel to come.
* Golden Age Centre - They are holding an and are looking for Rotaract to help out at the dance and possibly serve lunch. If you are interested in taking the lead on this project, please contact Darrell.
* Painting City Planters downtown - this is a past Rotaract project. The city supplies the paint and we paint the planters that are located in the downtown core. This helps beautify the area and get our members out there! Some members expressed interest in doing it if we have more artistic freedom rather than plain blue paint. Darrell will look into how artsy we can get and advise.
* School Snack Program - Dale advised that he is still working with the program organizers for a time that our club can participate. Our original volunteer day of April 16th was postponed last minute. Stay tuned!
* Relay for Life - Friday, June 11th. Do we want to volunteer our club to help out or are too many members participating with other teams? This is being left open, but nothing definite will be planned for now.
* DHT Press Run - the race is Saturday May 29th and the Grande Prairie Run Walk Club is looking for volunteers to help out race day. They need course marshalls, water station people, etc. If you are interested, please contact Gabrielle. Kendra helped out with the Brian Harms race and did an excellent job of cheering me (Gabrielle) on at the half way and finish points and has become inspired to start running! There is a volunteer appreciation dinner for all DHT Press Run volunteers the week following the even at Jake's Down South.


5. Old Business

* T-Shirts - Dale advised a new wicked price for the T-shirts, including logos - $10/shirt ... yes this is for the awesome bamboo shirts. Please advise Dale your shirt size ASAP for an order to be put in.
* Greenathon - with great enthusiasm Chris wanted to send a shout out to all members that helped out with the project - you guys rule! The project was less than organized and slightly chaotic, but our members did a great job of working together and keeping their assigned student groups under control. Thanks agan!


6. RYPEN Camp - District volunteer opportunity

* Taking place at Camp Warwa just outside of Edmonton (toward Grande Prairie) on the May long weekend - May 19 - 23. Darrell will forward the email sent from the District level for anyone interested in learning more or helping out.


7. Executive Change Over

* Change over occurs around the last meeting in June or early July to celebrate the incoming and outgoing executive. In the past we have held BBQ's are the outgoing President's place of resident. As Darrell and Debi live in a condo, they aren't set up to host a large BBQ for our club. It was suggested that we celebrate differently this year and go Paintballing. This is especially exciting to Darrell as the has wanted to do this as a social event for quite some time. More discussion to come. If you have any other suggestions, please feel free to contact Darrell or bring them to our next meeting!


8. District Conference - May 13 - 16 in Drayton Valley

* Are any Rotaract Club members attending this year?


9. Round Table

* Michelle - after much time spent debriefing in her condo post AWG , she is back in the swing of things! Welcome back!
* Lucy - has new Saucony running shoes! She is taking an extra long May Long weekend to go to a cabin in Merritt! Fun!!
* Chris - going to Calgary with 4 other geeks (his words, not mine) for a Robotics competition. He has to be back by May 16th however in time for his son's 1st birthday.
* Gabrielle - ran in her first 10 mile (16km) race last weekend. Survived and is getting ready for the DHT Press Run half marathon!
* Sarah - plays baseball (resultantly had to leave the meeting a tad early).
* Kendra - inspired by runners at the Brian Harms and is now running with her dog who is her pace bunny. She is finished school for the year and has a summer job weighing trucks. Not overly enthralling, but it will pay the bills and tuition - so it will have to do!
* Dale - is mid-Youth Week and it's going awesome so far and has TONS of ideas for next year already!! He LOVES Air Canada (NOT!), but in spite of this hung out with Michelle's mom in the Edmonton airport while waiting 8 hours to catch a flight home. Lame!
* Devin - has a new job and is writing his Life Insurance exam - good luck! He is participating in the Relay for Life.
* Darrell - was in Edmonton this past weekend attending a media camp conference. He didn't learn as much as he had hoped, but was able to meet up with old media friends.


Meeting adjourned @ 8:25 PM

See you all Tuesday, May 25th after an excellent May Long Weekend (crappy weather aside!)

P.S.: Something I don't recommend - typing meeting minutes with an agenda that is several meetings old and realizing it half way through! Making sense of notes taken compared to the flow of the agenda is very difficult.
If the information isn't exactly in the same order as the meeting agenda, this is why!