Meeting Minutes - October 12, 2010

Members in Attendance:

Dale, Dana, Lisa, Cate, Terri, Devon and Mark

Meeting Called to order at 7:30 PM by Dale Tiedemann


1. Membership Dues
• ACTION: If you received an invoice, please pay
• $60 is the fee for a first year member, $30 is the renewal fee
• If you did not receive an invoice please contact David, Dale, Dana or Lisa (Executive Team)

2. Membership Distribution List
• A new list needs to be created so that we have the most up to date contacts for everyone.
• ACTION: Prior to next meeting please email Dale or Dana your email address and phone number

3. District Governor, Jackie Hoble's visit
• Jackie Hoble will be in Grande Prairie November 3rd and 4th and would be willing to meet with Rotaract and Interact
• Dana motioned to have a meeting with Jackie combined with Interact for us to have an opportunity to interact with Interact on November 4th at 4pm (as this would be the only time available for Interact to attend)
• Dale second the motion and all were in favour
• Dale will follow up with Interact to make arrangements. More details to come.
• ACTION: Mark your calendar to attend Nov 4th meeting at 4pm

4. Sunrise Rotary Club Scare Crow Festival
• Saturday, October 16th @ Five Mile Hall. Cocktails @ 6pm, Dinner @ 7pm, tickets $75/each.
• Opportunity for Rotaract to run the "keys please" as done in past years
• The club charge a flat rate for the service and made an estimate $300 or less
• Lack of interest from those in attendance and due to the short notice we will decline this opportunity this year
• If interested in purchasing tickets to attend event, contact Sandra Impey @ Sunrise Club

5. Local Projects
• In an effort to increase membership attendance, Rotaract will be moving away from the current meeting format, which is 2 monthly meetings, and have 1 out of 2 monthly meetings become a working meeting, ie: volunteering for an organization
• This will also fit with the mandate of Rotary - "Service Above Self"
• The idea is to have one volunteer opportunity or event/fundraising initiative each month. This would take place of the 2nd meeting.
• In an effort to give people notice of the upcoming activities, a quarterly calendar will be created outlining the activities upcoming in the next 3 months.
• Plan to implement this starting in November
• ACTION: For the next meeting, everyone is encouraged to have one volunteer or fundraising idea. If unable to attend meeting, please email Dale your idea for consideration.
• Examples of volunteer groups: PARDS, SPCA, Big Brothers & Sisters, Habitat For Humanity

6. International Project
• Rotaract would like to increase our presence with international projects. Opportunity to partner with the Rotaract Club in Mazatlan (our sister city) for "Roads to Mexico"
• "Roads to Mexico" is a project that brings vehicles such as ambulances, school buses, fire trucks, etc to Mazatlan. As well, money will be raised to purchase items that are essential that they would not be able to afford.
• The club already has a relationship with the Mazatlan Club, plus connections with other Rotarians that do this project, so it would be a good place to start for an International Project
• Dale will be working on this project to see exactly how Rotaract can get involved and will let the Club know more details as they come



7. Round Table
• Terri - works for Travel AB & GP Tourism, has been there for 4 yrs. First Rotaract meeting; however she volunteered at Bud Country & Coats For Kids with Rotaract! Welcome!!
• Cate - she is due with a baby in February! Congratulations! This means that she needs to be in bed by 8:30pm!! They will be finding out the sex of the baby on Friday...watch Facebook for updates! Recently moved to Sexsmith where Doug is volunteering with the Sexsmith Fire Dept.
• Dale - recently was in Waterloo, Ont. for work, which was his 1st time to Ont. So what did Dale do while there??? He went to the Children's Museum...makes sense! Actually he went there because there was a Titanic exhibit that was very cool!
• Devon - Participated in the Food Bank Drive with Rotaract...it was really good! Other than that just busy working!
• Mark - His girlfriend just moved back to Edmonton from Montreal, so he is in E-town 3 out of 4 weeks in a month. Will be moving there in the Spring, so if anyone is looking to buy a condo, let him know! He'll also be going to Mexico for 2 weeks at Christmas time! Arriba!
• Lisa - busy with work! Face Off Against Cancer is next week and Shoot For The Cure with the GP Storm this Friday. If interested in either event, let Lisa know. Otherwise, she is off on a hot air balloon ride tomorrow morning, so hopefully no crazy GP winds happen!!
• Dana - Dana was giving updates throughout the round table, and then when it came to her turn she didn't have anything to say!! :-)

8. Meeting adjourned at 8:30 PM
• Next meeting Tuesday, October 26th. 7:30 PM, Standford Inn....be there or be square!