Quad Club Christmas Party

On December 7, 2007 several club members attended the Quad Club Christmas Party. The centre pieces organized. The party was a great success with a few hundred people in attendance.

A thank you goes out to all Rotary members, who helped make 2007 Christmas party a success.

November 27, 2007 Minutes

Members attending: Miranda, Jacqueline, Michelle, Dale, Bill, Jeff, Kathleen, Gabrielle, Darrell, Cheryl L., Kendra
Guests: Rob Borwiecki (GP-Club member), Cheryl Clark and her friend Nicole

Motion to adopt minutes of last meeting: Kendra, seconded Bill - passed
Motion to adopt agenda: Dale and Cheryl

Action Items:
1. Duck Race: Committee still working, Progress good, will report back.

2. District bonspiel: More club members joining project - Cedrick (transportation committee), Brock (financial), Michelle as President.

3. Christmas Party: Cheryl and Miranda do great job designing centrepieces - congrats all around. Gabrielle to volunteer with event Sergeant as Rotaract snitch, Bill to e-mail some pics for presentation. Michelle will be M/C of the entire event - congrats to Michelle. Event runs Friday, Dec. 7 6 p.m. cocktails, 7 dinner guests costs $40, club to be invoiced.

New Business

Food Bank scavenger hunt to run at next meeting. Event involves club members getting list of items needed by Food Bank then going to friend’s homes to get the items. Designed to be a fun competition that will occupy the next meeting.



Membership presentations: Members given certificates of membership, group photo. See photos to be posted on-line soon.

Small Parcel of Culture: Reminder to bring items for Nigerian exchange to next meeting.

November 13, 2007 Minutes

Rotaract General Meeting - Nov. 13, 2007

Attending members: Gabrielle Boulet, Dale Tiedemann, Kathleen Crouse, Jacqueline Hutton, Cheryl Luken, Darrell Winwood, Cory Tretiak, Brock Rogerson, Ashley McDonald, Kendra
Guests: Heather Dunsworth, Dave Dunsworth (Swan City), Rob Borowiecki (Grande Prairie), Han Yu

Motion: Approve agenda - motioned by Jacqueline, second Cory - passed
Motion: Approve minutes of Oct. 23 meeting - motioned by Kathleen, second Brock - passed

Review of past action items:

1. Visiting GPRC Business Students
Jacqueline has followed up and will remain in contact with the professor.

2. Social rock climbing event
Great turnout, more than a dozen of us, lots of fun. Rotary Christmas party on Friday, Dec. 7 will be December social event.

3. Northern Alberta Job Find
Good success, promoted club to hundreds of people, if not thousands.

4. Duck Race
Cedrick and Heather express interest in helping - Heather in the new year. Committee meeting Nov. 16 at Barcalona’s lounge, contact Gabrielle for information.
Gabrielle formally request $500 from Treasurer Kathleen for AGLC application.

5. Clothing and Rotaract Merchandise
Request for proposals sent out to several providers. Will wait for responces, gear will be sold on a cost recovery basis for club.

6. Rotary District Bonspiel
Event happening Feb. 23-24. Rotaract has never been involved before, Michelle on committee, seeking more help from the club to help her.
Bonspiel big event, hundreds of people expected. Two teams are reserved for Rotaract.

7. Membership induction
All members are asked to attend the meeting NOV. 27 for special fun night of inductions of new members. All current members will also recieve a certificate showing when they joined and new policy on membership promotion will be discussed.

8. Parcel of culture
Members are encouraged to think of small items that could be sent to Rotaract Club of Akure, Nigeria. Keep items SMALL, bring ideas or items to next meeting.

9. Card for Someh
Card congratulating Someh on new baby... a little behind the times, but signed and sent off.

New Business

Rotary Christmas
Sign up sheet passed around. Like before club will pay for members, guests cost extra, price still undetermined. Michelle and Cheryl will attend planning meetings and report back.

Meeting ends

October 23rd, 2007 Minutes

In attendance: Gabrielle Boulet, Kathleen Crouse, Michelle Dupont, Bill Given, Jacqueline Hutton, Cedrick LeBlanc, Cheryl Luken, Jeff Morgan, Cory Tretiak

Guests: Heather Dunsworth, Vern Boyd – Sunrise Rotary, Kendra Wilson, Ashley MacDonald, Miranda Leclerc, Patrick Klatt

Intro to guests & members

Last Meeting Minutes
Jeff Morgan – motion approval. Cedrick LeBlanc – second.

Agenda
Jacqueline Hutton – motion approval. Cheryl Luken – second.

Review Action Items

1. GPRC Presentation: Follow-up to Michelle’s presentation. There was no involvement from the class members at our previous social activity – glow ball golfing. Michelle has made further contact with the instructor.
Action Items: Jacqueline (as Membership) will follow-up. Provide a sign-up sheet for class members to sign up for our upcoming events and club information.

2.Social Evening: First Tuesday of the month we gather as a club with invitees & guests to take part in a fun social event.
Michelle will organize the November social night. GPRC Rock Climbing Wall. November 6th @ 7:30 PM. $17/person (includes all equipment & instruction). ALL participants must sign a waiver. Any guests under the age of 18 must have their legal guardian sign.
Action Item: Michelle will email & post information.

3. Job Find – Rotaract Booth: November 7th is the Northern Alberta Job Find at the Crystal Centre. Wave Media has kindly given Rotaract a booth at no charge in order to promote our club and put our name out there to the general public that will be walking through the Job Find.
Action Item: Sign up sheet for anyone who can give an hour of their day between 11:00 AM – 7:00PM. Michelle will email final list prior to the event.

4. Duck Race: Gabrielle to update. Darrell is to meet with Tracy Vavrek with the organizing committee for the Street Performers festival on October 31, 2007 to discuss further involvement of the Rotaract Club & Duck Race. We would essentially like to have the draw on the Sunday of the same weekend, as well as have the Duck Race vehicle on site during the weekend in order to have a final weekend blitz. Brock to discuss with Mazda regarding options for vehicles & prices. Committee members – we will need lots of help. Organizing and selling tickets.
Action Items: Further update at next meeting regarding Darrell’s meeting and the next step in organizing the race.

5. Rotaract Gear: Michelle passed around catalogues for club members to take a look at options for items which we could use for our Rotaract volunteer events and for other articles that will allow us to be recognized in public. Members will be responsible for the cost of their own clothing/items purchased.

New Business

6. Rotary District Bonspiel: A planning committee will meet on Thursday, October 25th. Members from each club have been asked to join, to ensure all clubs are involved. Michelle to help with media. Brock to help with finances. Colleen Tarrant –Sunrise Rotary would like for Rotaract to have a high profile at the event to really promote our club to our other clubs, as well as all the other visiting clubs from out of town. This is a good time for our club to shine. It has been suggested that Rotaract be in charge of registration. The event runs February 23rd – February 25th.
Action Item: Michelle to attend the committee meeting and bring back further information to the club for further discussion.

6. Nametags: All paying members (you have paid your registration / renewal fee) are issued nametags. You loose it, you pay for the replacement.

7. Membership – Jacqueline to update: Jacqueline has prepared certificates of membership for all members, which will be sealed & signed by the executive. This is something that can be displayed at your place of employment – have your involvement known to your coworkers and the public. Each member will be issued business cards, showing their name and it will be up to the member to choose either their own phone # or just the general email for contact information. These cards are meant to be passed out when a member comes across a potential new member they would like to invite to our of our events or just to gain more information about our club.

New members will be issued their certificate, nametag & pin upon officially joining. At that time, a mentor member will be assigned. The mentor will be the new members guide into the Rotary family as well as encourage the new member to take part in the 6 tasks assigned to be completed within the first 6 months of joining. The tasks are as follows: attend 1 (one) of each Sunrise, Swan City and Grande Prairie Rotary general meetings, take part in a Quad Club event (i.e.: Quad Club Christmas Party, Baseball tournament, etc.), Volunteer with the Rotaract Club, attend a Rotaract Social night.

8. Parcel of Culture: Bill received the parcel of culture sent by the Rotaract Club of Akure, Nigeria. There were several printed items, such as a quarterly newsletter, brochures, membership booklet, stickers, and a pennant. They also sent a disc with photographs, cultural beadwork & a locally made sponge.
Action Item: Bring an item that means Grande Prairie / Alberta to you – for us to send to them in return for their package.

9. Roundtable:
Patrick – shared his excitement of meeting the band members of Finger 11. Michelle was not too happy with his news, as her experience of the Finger 11 concert was not quite as favorable.
Vern – he purchased tickets to Hannah Montana for him and his daughter to go see in Toronto. Normally his daughter doesn’t get overly excited about things, however, she is ecstatic about this and Vern is a superstar in her eyes.
Vern also put in a plug for the upcoming Bonspiel and encouraged our involvement as a club & individually.

Gabrielle – has a card to congratulate Someh & her family on their newest addition – please sign & pass around. It will be at the Social night for further signatures, at which time it will be passed on to Cedrick to deliver to Someh.

Cheryl – Congratulations to Bill on winning a position as Alderman on City Council.

Michelle – reminder of her Halloween Party, October 27th and she enlightened the club on her not so favorable experience at the Finger 11 concert, which left her with two black eyes and a broken nose. Not quite and happy as Patrick’s story.

Meeting adjourned: 8:32 PM

Next Meeting: November 13th, 2007 @ 7:30 PM Stanford Inn.

Social Event Climbing Gym

When: Tuesday, November 6, 2007
When: 7:30pm - 9:30pm
Where: GPRC Climbing Wall


The cost to participate is $19 per person (even cheaper if we have more than 10 climbers confirmed!) This includes ALL equipment & basic training.

All participants must sign a waiver ... the form is available for download on the website (for minors whose parents must sign it in advance).

Bring Friends / Family / Co-workers - anyone you think would be interested in Climbing or interested in Rotaract!



How to Get There

October 9, 2007 Minutes

Attending: Michelle, Gabrielle, Cedrick, Jeff, Cheryl, Tim, Cory, Kathleen, Darrell, Jacqueline, Brock

Guests: Miranda, Dale Tiedman, Matt Walace, Kendra ??, Caroline Johnson, Jen and Rebecca Villevrun, Ashley MacDonald, Swan City Past Pres. Dave Dunsworth, Swan City Pres. Ken Laudin
(Such a big turnout we almost ran out of room in the BIG room)


Agenda:
Kathleen motion adoption, Gabrielle second - pass


Minutes of Sept. 25 meeting:
Cory motion acceptance, Jacqueline second - pass
(Jeff motions for acceptance of Words of Wisdom, he missed the comforting knowledge they bring)


1. Dues
Dues are due, pay up! Contact Treasurer Kathleen if you need a receipt. First year's dues are $60, second year and every year after dues are $30. Please bring money to next meeting if you haven't paid.


2. Summer Market
Michelle bring proposal back to club for discussion. Proposal was for Rotaract Club to try and partner with Curling Club to host a summer 'flea market at the club. Idea was a great potential money maker for club, but Pres. Michelle and the executive worried that club not yet ready for such a large project at the same time as the Duck Race, club doesn't have enough members to support both projects.
Cedrick - motion: Club should revisit proposal in Fall of 2008 to see if it is viable at that time - Kathleen second - motion passes.


3. GPRC Presentation
Pres. Michelle spoke to business admin. students at GPRC, telling them about Rotaract and what a swell bunch of guys and gals we all are. Despite tales of wonder and amazement none of the students were brave enough to come and join us for our social Glow-Ball golfing aka glofing event.
Event not a total loss, Michelle to follow up with Prof. who is a member of Swan City.


4. Media Survey
Final tally of money paid to club for running a media survey for Wave Media. Club paid $925 into general account - Yaaaa, we're a little less poor. Congrats to everyone who volunteered, good job.


5. Job Find
Wave Media, again, offer club donated space at upcoming Northern Alberta Job Find job fair for self promotion. Event is Nov. 5, all shifts are taken care of, but any one else who can/wants to help is welcome as it means more people at the booth, so far only a skeleton shift on duty.
Michelle, Jacqueline and Cheryl to follow up and prepare some promotional material for the event.


6. Duck Race
Not only is club incorporated, we now have press seal stamp unit, we can stamp things (club attempts to hide its glee at idea of stamping things).
Duck Race committee has met is starting to form ranks once again, soon our army of ducks will.... oops... sorry... wrong meeting... disregard past comments....
Committee will proceed soon with organization.


7. Coats for Kids
Program is looking for volunteers to help man the distribution station on Saturdays until early November. Contact Jacqueline at Volunteer Services Bureau if you can help.


8. New Member orientation
Jacqueline volunteered as new director of membership.
Will discuss idea of new membership packages with executive, including getting a better skills inventory from existing members.


9. Rotaract Edmonton Charter
New Rotaract Club chartering in Edmonton.
Michelle to draw up official congratulations note from our club to there and express post it to Edmonton in time for their charter meeting.


10. Social Event
Glofing, aka glow-ball golfing, seen as great fun. Rotaract club swarmed the Wee Links Pitchin' Putt evening of Oct. 2. In pitch black we whacked some balls around the course, made fun of ourselves, laughed at each other and we weren't even drinking.
Next social event Nov. 6. Information to come.


11. Merchandise
For the low, low sum of only 99-99-99 you too can own a snazzy piece of Rotaract gear. It comes in a wide range of fancy colours, shapes and sizes.
Merchandise, where the real money from the movies is made (who knows what movie that line is from?).
Michelle investigating options for the club and will bring some samples to the next meeting.


12. Signs at city entrances
City putting up new signs at three entrances to city promoting the various service clubs in Grande Prairie. Cost of signs is quite high for our club.
Michelle to discuss Rotary options at Quad-city president's meeting.


13. Box of Culture
We have our very own box of culture coming to use from a Rotaract club in Nigeria (we think, don't us where in Nigeria, we'll find out soon enough). Part of a Rotaract cultural exchange program. We will fill a box with Grande Prairie culture and ship to Nigeria. Club worried about the cost of freight for sending a F350 raised on a six-inch lift kit... (insert your own GP joke here).


14. Round Table
Michelle - more coats needed for Coats for Kids program, especially infant and toddler sizes. Deadline was Oct. 15 for donations.
Dale - Come dance your cowboys boots right off at the DeBolt Harvester Festival, Nov. 3 in support of STARS Air Ambulance. Call 830-7000 for information.
Cory - GPRC Business students pub crawl, Nov. 23, come get drunk with the co-eds, contact Cory for more information.
Kathleen - Fall Assembly kicked ass, congrats to club for great turnout.
Ken Laudin - Invites Rotaractors to come to Hammerheads (now The Shark Club) every Wednesday night for informal beers, ideas, discussion and some more beers (it's not just Rotaractors that drink it turns out). Starts at 5 p.m. and goes until whenever.

Social Event Glo-Ball Golf

When: Tuesday, October 2, 2007
When: 9:00pm - 11:30pm
Where: Wee Links Pitch & Putt (South Bear Creek Park, Just off 68th Avenue)



Hi everyone! Our next Rotaract social night is Tuesday Oct 2nd @ Wee Links Pitch & Putt.

We're going to be doing some glow ball golf!!! Cost is $10 and includes balls and clubs and all the stuff if you need. You must return you glow ball at the end of the game and they will accept CASH ONLY for this event.

Start time is 9pm so it will be nice and dark for us. Feel free to show up a bit early so we can get teams organized.

Anyone is welcome to come and join the club, bring friends or family!