September 25th, 2007 Minutes

Once upon a time, William Shakespeare helped create and define irony... enter 2007 and the Grande Prairie Rotaract Club makes its own contribution to the history of irony.
After several meetings with overflowing attendance, a lack of chairs and table space, club has decided to move into the larger meeting space at the Stanford Inn.

Attending: President Michelle Dupont, Vice-President Gabrielle Boulet, Treasurer Kathleen Crouse, Secretary Darrell Winwood, Cedrick LeBlanc and Cheryl Luken (yes a mighty turn out of six members and no guests for our last meeting in the smaller room). Irony - our name is Rotaract....

Agenda
It shall now forever be noted in the annals of Rotaract history that after several meetings of requesting it the Words of Wisdom have returned to the agenda... where are you Jeff.... - approval motion from Gabrielle

Minutes
Corrections needed for last meetings minutes. Where past minutes said club has donated $25,000 to Rotary House, actual amount was $5,000 and club also donated $20,000 to the Community Village project.
Also the date of the Quad-City dinner is Thursday night Sept. 27, not Friday night.
Cedrick motion for approval with changes

1. Signing Authority
It’s done! Michelle, Gabrielle and Kathleen officially have signing authority. Once again lowly secretary is only executive member left out...

2. Summer Market
Michelle express new concerns about viability of club running Summer Market. Getting volunteers out for September events was a challenge, worried about the same problem come summer time with vacations, social events, little project called Duck Race.
Action Item: Michelle to contact Cory to get update on status of proposal to curling club. Proposal to be brought back to club for next meeting and examination, possible vote on whether to proceed.

3. GPRC Presentation
Club set up table at GPRC Wednesday, Sept. 12 to promote itself as part of meet and greet college event. Mediocre response from college students pretending they were too cool to talk to us (except for Cory who stopped to say hi, you’re cool Cory, just as long as keep bringing plenty of guests).
Michelle, however, snags great connection with business department. Michelle will be making Rotaract presentation to Business Admin students Thursday, Sept. 27. So event was worth it just for that. Club gets ideas for how to improve our displays by looking at other community groups presenting there.
Action Item: Michelle will report on speech to Business Admin students at next meeting.

4. Media Survey
Club volunteers worked for Wave Media for two weekends conducting media surveys (which naturally pointed out the superior nature of newspapers, well maybe not, it’s possible club secretary is making that up).
Action Item: Michelle will compile invoice of club’s work and send it to Wave Media, report for next meeting.

5. Rotary Food Drive
Darrell, Bill Given, Michelle and prospective member Miranda LeClercq volunteered Saturday, Sept. 22 to canvas for the Rotary Food Drive. Event went well except for rogue church group that was out the night before.
Action Item: At next President’s meeting Michelle will suggest creating simple laminated ID badges for all volunteers for next year.

6. Fall Assembly - VERY TIMELY READ UP!!!
While some of you may be amazed by the pure blazing speed of the secretary in getting these meetings minutes out... there is an actual reason.
THIS WEEK THURSDAY, SEPT. 27 - SATURDAY, SEPT. 29 is Fall Assembly for our Rotary district. Thursday night - Quad City Dinner with the District Governor from Edmonton. Cost $30 Quality Inn 6 p.m. Friday SPECIAL ROTARACT ONLY LUNCH WITH THE DG - lunch provided by club, our chance to impress the DG, show we actually do stuff, all members encouraged to attend at our normal meeting spot over the lunch hour. Friday night dinner and two sessions (1. Membership training, development and retention. 2. The Rotary Foundation - what it is and does). Club will cover the cost of any member attending Friday night - 5 p.m. dinner at GPRC. Saturday - multiple sessions from 8 a.m. breakfast to 4 p.m. on multiple subjects including Rotary international projects, community work and formal Q&A with the DG. Club will cover the cost of any member attending, but must register at the door also at GPRC.
ANY QUESTIONS CALL OR E-MAIL MICHELLE ASA(FREAKIN’)P!

7. Social Event
Mark those calendars boys and girls because Cheryl is (maybe) planning a party. Next social event is Tuesday, Oct. 2. Investigating glo-ball golfing at the pitch ‘n’ putt Wee Links (where we had the Longest Drive event). Michelle will promote social event to Business Admin students in her speech Thursday.
Action Item: Cheryl to get information out also ASAP.

8. Northern Alberta Job Find
Club offered space for promotion at next job fair at Crystal Gardens, courtesy of Wave Media and Kevin Hilgers. Volunteers needed all day from 11 a.m. to 7 p.m. Wednesday, Nov. 7. Sign up sheet passed around.
Action Item: Keep it in mind for your schedules people and see if you can spare one hour at some point to do a shift at the event. Sign up sheet will be passed around at future meetings.

9. Duck Race
And so it was one fateful night, the clouds parted, the angels sang and Grande Prairie’s Rotaract Club became officially INCORPORATED. It only took about six months... but yes it’s done, final paperwork still coming, but incorporation is done (thanks Miranda and Glen - you rock).
Action Item: Duck Race committee (or what’s left of it) to meet soon and get ready to plan next year.

10. Round Table
Michelle - Coats for Kids program now underway, if you have warm winter clothing not being used anymore please drop it off at Crouse’s Cleaners beside the Canada Games Arena before Oct. 15.
Cedrick - nothing to share
Gabrielle - Our Vice-President officially has a bunch of letters beside her name as she has passed her exams and is now Gabrielle Boulet CAIB (Canadian Accredited Insurance Broker). Congrats all around, especially to those who remember in another month or two what CAIB stands for... (just joking Gab).
Cheryl - The North Wapiti Skate Club is running a bottle drive. If you can any to spare contact Cheryl.
Darrell - Chamber of Commerce now accepting nominations for Small Business Awards. Businesses can self nominate and don’t have to be Chamber members. Two categories of note for Rotaractors - Best New Business and Young Entrepreneur (owner aged 29 or younger). Contact the Chamber for more info. (Warning flagrant self-promotion alert) Darrell (taking full advantage of no Sergeant in this club) announces launch of his web site www.darrellwinwood.com to promote his freelance writing (think these minutes are funny, wait until I get warmed up).
Kathleen - Suggests any interested club members should show up at the civic election debate next Monday, Oct. 1 at the Douglas J. Cardinal Theatre 7 p.m. Possible gathering after the debate for drinks.