May 13, 2008 Meeting Minutes

Rotaract General
May 13, 2008

Attending: Darrell Winwood, Gabrielle Boulet, Michelle Dupont, Tim Lau, Cedrick LeBlanc, Cheryl Luken, Kendra Wilson, Jose Magat
Guests: No guests

Agenda approval: Agenda altered - removal of guest speakers - ammended agenda approval motion by Tim, seconded by Kendra - passed
Minutes of past meeting: Approval motioned by Cheryl, seconded by Gab - passed

Old/Ongoing business

Parcel of Culture: Secretary is running out of metaphors to describe how this item keeps coming back but for all who have seen The Shining...... imagine an axe smashing through the door.... “Here’s.... the Parcel of Culture....”

But ultimately President Michelle says blame her for it still being on the agenda. It will soon be mailed out with the one item still missing.

Job Find
Club set up a booth at April Northern Alberta Job Find fair at the Crystal Gardens. Used as a promotional event, recognition good (they don’t know if they like us but they’re starting to remember us). No one invited at the event turned up at the May social event (party poopers), but event still seen as worthwhile and valuable. At next event plan to hit up people working at the other booths.

Green-athon
Few club members attend event to participate but a successful event overall.

Crime Prevention Surveys
Michelle, Cory and Sarah participate in event. Good time had by all with the teenagers who may or may not be on drugs, booze and inappropriate under age sex (they weren't sharing). At least that's what the surveys were designed to find out. Community Action on Crime Prevention likes Rotaract.

VSB Luncheon
Michelle and Darrell attend. Nice lunch, lots of people, speeches, networking, etc.
Club could potentially sponsor event next year if we have actual money. Could be nice publicity for the club.

Duck Race
Committee proposes to change date of race to Aug. 24 (Sunday). Accepted by club. Darrell to contact partners. Car is ready for decals. Michelle has secured space in the Prairie Mall for all of June and July.

District Conference
Cheryl and Tim plan to attend . Expenses to be submitted to club and we’ll figure out to pay (maybe from the top secret presidential Hawaii fund hmmmm, or have I said too much...).
Michelle motion for new Rotaract Travel policy:
“Rotaract travel policy about fuel is – gas cost or milage will be paid whatever is lower. Milage rate to be set at ¢.35”

- Passed by club

Wave Media Survey
Fund raiser on hold, waiting for more information from Wave.

Homeless for a Night
Night of June 6. Volunteers are needed - volunteer sheet passed around. Plenty of club interest, volunteers registered and fine.

Stompede Fund Raiser
Club volunteers will work at merchandise tent during Stompede in return for a donation. Sign up sheet passed but NOT filled out fully, more needed.


New Business
(yes, after all that we still have new business, all that was just old)

Chair Affair
Club to volunteer at fund raiser for the Community Village doing set up work. Sheet passed around. Event is May 24, afternoon and evening.

Poker Night
(Yes, it’s actually an agenda item that doesn’t have the club volunteering at something new yaaaaaa)
Put on your best poker face and join your fellow Rotarians for a Quad Club event. Sign up sheet passed around, any questions contact Friday club.

Longest Day of Golf
Club executive proposes to not do event again (at least this year). Club too busy with Duck Race and other events plus date conflicts with Chamber Golf Tournament. Event cancelled for 2008.

Lobster Fest (I could make a joke here, but the minutes are getting kind of long and I’m a little brain dead now)
Come stuff your face with surf & turf for $50 Saturday night, May 31, at the D-Company Armouries all in support of Rotary and large scale fund raising events. Rotaract to work the door as volunteers. Contact Cheryl for more information.