Rotaract Meeting - April 28, 2009

Attendance: Gabrielle Boulet, Darrell Winwood, Miranda Leclerc, Dana Moody, Jose Magat, Dale Tiedemann, Kendra Wilson, Michelle Dupont, Cheryl Budjak

Guest: Cedrick Leblanc, Glen Tissington, Chris Anderson of the Swan City Club, Kim of Rock City

Approval of Last Meeting Minutes: Gabrielle motion, Dana second Passed.

Approval of Agenda: Darrel motion, Michelle second. Passed.

Guest Speakers: Chris Anderson of the Swan City Rotary Club, and Kim of Rock City


• Chris Anderson: Chris was speaking to the club asking if we would be interested in helping sort books, as well as donate so they can be passed on to Schools and Libraries in Western Ethiopia, and Sudan. If we were to take on this role, it would happen the first week of June. Requirements would be sorting and packaging these books and goods for the trip overseas. It has also been brought to his attention that there is opportunity at the all schools, to help clean lockers and lost & founds after school is finished and donate the left over items to a charity of our choice. These goods would just be thrown out if we do not decide to take this on. Executive will discuss and respond to Chris as soon as possible.

• Kim: She is interested in working with Rotaract and creating a fundraiser for the Community Foundation. Rock City will be holding an event and auctioning off Neon Signs with proceeds going to the Community Foundation. Our role would be to come up with marketing ideas, presenting, and promotion of this event. It will be held in September. We asked if some of the proceeds could go towards the Grande Prairie Rotaract Club, and she seemed open to the idea. Will discuss further at a later date.


Action Items:

• Down Town Business Association: Sarah Davison to attend meetings on behalf of Rotaract, will discuss at a later date.

• Stompede Weekend: The club was approached by Cathy, organizer of the Stompede, to sell beer tickets in the beer gardens. There is a potential of earning some money for the club, but will require 20 people from the club for each night. Unfortunately, we have other commitments on the weekends such as Duck race, and Ovations Dinner Theatre. The Executive committee will discuss further and decide if this would be beneficial for the club.

Old/Ongoing Business:


• Rotaract Co Chair: Discussed the position requirements, which are still not to clear to the club. We decided that we will pass on nominating someone in our club because Cheryl was elected last term. We look forward to seeing what the other clubs have to offer!

• Ovations Dinner Theatre: We are requiring everyone in the club to take at least two shifts for either coat check, or bussing. Please contact Michelle for further information, and shift signup sheets. Spouses and friends are welcome to come and work the coat check!

• Bottle Pickup: The bottle pick up at the mall has been very rewarding to the club, bringing in around $200.00 to the club as of yet. To be fair, we will pair people with access to trucks, to someone without. The bottle depot is open 9-5 Monday – Saturday, and open 11-5 on Sundays.

• Rotary Greenathon: The Rotary Greenathon is coming up this Saturday, if you would still like to volunteer please sign up. There is a pancake and sausage breakfast at 7:30 at the Rotary Campground. Busses leave at 8:30 so make sure you are there by 8:15.

• Duck Race: The Duck Race launch party is this Wednesday! It starts at 4, with speeches at about 5:30. Unfortunately our tickets have not been printed yet, hopefully by this upcoming weekend we will be selling.

New Business:

• Homeless for a night: Friday, June 19th we will be participating in ‘Homeless for a Night’. We will be requiring volunteers to cook soup and grilled cheese for the participants. This year they will have T-Shirts available for only $6.00 each. A great way to support and you can also wear it for other volunteer events.

• ClubRunner Training: Kevin Hilgers will be doing the training ClubRunner sometime in May. This is necessary for all current and incoming Executive Members.

• Lobster Fest: Being held the last Saturday in May, this is an awesome event. They are having steak, lobster, and a cash bar. Our club will be selling tickets at the front table. We will also be colouring peoples pinkie fingers purple, for a dollar donation to immunize 1 child in a 3rd world country for Polio. There are only estimated 1600 cases of Polio left in the world!


Membership Minute:

• Coffee Time:
Cheryl & Spencer, and Dana & Dale: Some members were not present, will tell us about their coffee time next meeting! No new names have been drawn.