Attendance: Darrell Winwood (president), Dale Tiedemann (president elect), Miranda Leclerc (treasurer), Gabrielle Boulet (past president), Tyler Bulford, David Crouse, Sarah Davison.
Guest: Cheryl Budjak...... that's right, ladies and gentlemen - Cheryl OUR GUEST.... read on, read on.....
1. Introduction of Members and Guests
2. Approval of Last Meeting's Minutes: Gabrielle motion, Dale second, PASSED.
3. Approval of Agenda: Sarah motion, Tyler second, PASSED.
4. Guest Speaker: Donna Durnford, VSB. Donna was not in attendance tonight, but some packages were dropped off for the Street Festival so we went through them. We need volunteers to man the tent same as last year. Job entails giving out the daily schedule to the public, making change, water sales, general info, and oh yes..... Duck Race ticket sales. Please let Gabrielle know if you can sign up soem of your time for this this weekend. We need all the help we can get. This is actually quite a fun volunteer opportunity, as you are right in the thick of things in the festival. Think about it.
5. Review of Action Items:
a) Lobster Fest: A good time had by all! We have received a cheque that Gab will pick up for the whopping amount of $64.50. We have an agreement to give these proceeds to our Polio Plus project, but will be waiting to receive the bulk of the funds and present it all at once. Not clear on total amount yet, will advise at next meeting.
b) Budget Committee: We had agreed awhile back to create a budget committee that would help make decisions on such things as reimbursement to club members for club activities, review of budget and allotment of funds on a regular basis. This committee will be made up of President, past President, Secretary, and two club members. David has volunteered along with Jose (schedule permitting) to be the club members to participate. This committee has agreed to commence after Duck Race is completed and finished. Will revisit mid-August.
6. Old/Ongoing Business:
a) Bottle Pickup: Well, it has beena good source of extra income for the club, but it's got to keep going! We have many bottles to pick up and get to the depot each week, and all the help we can get is needed. There was a concern voiced from the depot regarding food and garbage in the bags, but all has been reported as good in the last while. We are having issue with people being able to make time to pick up, or having the capacity in their vehicle for the bottles. As Duck Race is fast approaching, the club has proposed to give North Wapiti Skating Club bottle duty and related proceeds until the week of August 15 - at which time we will resume the pickups. Cheryl is leading the Skating Club in the pick up. Please let Sarah or Michelle know if you will be able to be a pick up for this at that time - we'll revisit it in August's meeting. MOTION TO RELENQUISH BOTTLE PICK UP AND PROCEEDS TO NORTH WAPITI SKATING CLUB - Dale motion, Sarah second. PASSED.
b) Duck Race: Darrell reports that ticket sales and progress in general has been very slow this year with the Duck Race. We have approached the groups who will be benefiting from the proceeds to volunteer through to new proposed date of August 8, and they have declined. They were offered more of a share of proceeds to do so, but still declined - therefore, we are looking to members to staff this extension of the Duck Race. This is our big fundraiser every year, and we would sure love any help we can rustle up! If you know anyone who would be interested in doing a shift or two, or if you can take a few on yourself, please let the Duck Committee know. Much appreciated! So, as previously discussed: MOTION TO NOT CANCEL DUCK RACE DUE TO TICKET SALES - All in favour, none opposed. PASSES. MOTION TO EXTEND DUCK RACE DATE TO SATURDAY, AUGUST 8 2009 DUE TO TICKET SALES - All in favour, none opposed. PASSED.
c) Drag Wars: David reported t us that we haven't received any updates on this from Brad Jones for some time. Their website doesn't have any updates, Facebook group was under construction, etc. David has sent email to Brad asking for updates, as has Dale as well as a few phone calls. Gab says she knows him and will try to contact him to see what we can find out.
7. New Business:
a) Street Performers: We need volunteers for this too! See point 4 (above) for details of this volunteering this year. Gabrielle intends to go down the list of members and make a few phone calls to see who can contribute to this - lots of shifts to fill, and many of us are away this weekend...... can you help out? Pretty Please??
b) Brainstorm. Yes, you heard right. We want to get together and brainstorm some new ideas for the upcoming year. Darrell would like to know how members envision the club this year, and what they would like to see us put time into. A few projects? Fundraisers that are not lottery based? Activities/socials for our members? Your opinion is important!! Agreed that mid-August (Let's just refer to anything after August 8 as "post-Duck Race!) would be a great time to throw some ideas around. Hope to see you there with your thinking caps on!
On this note, Tyler brought up a good point for membership this year: could we try to set up at the college - maybe a booth? He commented that this seems to have worked great down at the U of A - they have a 100 member club!! We should brainstorm a few ideas together for this - I think this is a great source for potential members too!
c) Zone 22 Conference: Cheryl reminded us of the upcoming conference in Edmonton, September 17 18, 19. Cheryl has attended this conference numerous times before, and it's a great way to to catch up with other members in our region and see what other clubs are up to, meet new people, all that good stuff! Cheryl notes that she needs response from executive or budget committee on what reimbursements will be given for members who choose to attend. Darrell advises executive will address this asap.
ALSO! A bittersweet announcement made this evening - Cheryl has been inducted as a member into the Swan city Rotary Club!! Congrats,Cheryl!!! They are very very lucky to have you, and you will be greatly missed. Cheryl has been one of the most active members of our club and has some big shoes to fill! We hope to see you as a guest at our meetings, and we'll keep in touch, you Swan City girl! We'll miss you.
8. Membership Minute:
a) Coffee Time is all caught up! Not enough members in attendance at meeting to draw new names. Will wait til Michelle is in attendance to head up new pairings. Stay tuned!
b) Name Tags: If anyone does not have a name tag, please let Michelle know. Every member should have one at this point. Darrell notes that may even be a good idea to wear them to our general meetings, as when we have guests, guest speakers, new members, it's alot of names for someone to remember! Agreed. If we attend Rotary meetings, please wear your nametag there as well to represent the club, as well as at any fundraiser events. Awesome!
c) Membership Dues: $60 for new members, $30 for existing. If you have not paid this year's dues (like me......) please give them to Miranda our treasurer. There will be invoices sent out to members who have not paid, Michelle will be sending out shortly.
That is it for today! Hope to see you all at the next meeting. If you can volunteer for any of the above mentioned events, please let someone on executive know - it's a huge help. We know it's summer and everyone's busy busy, but if you can even squeeze in one shift it would be spectacular.
Meeting Adjourned.
Guest: Cheryl Budjak...... that's right, ladies and gentlemen - Cheryl OUR GUEST.... read on, read on.....
1. Introduction of Members and Guests
2. Approval of Last Meeting's Minutes: Gabrielle motion, Dale second, PASSED.
3. Approval of Agenda: Sarah motion, Tyler second, PASSED.
4. Guest Speaker: Donna Durnford, VSB. Donna was not in attendance tonight, but some packages were dropped off for the Street Festival so we went through them. We need volunteers to man the tent same as last year. Job entails giving out the daily schedule to the public, making change, water sales, general info, and oh yes..... Duck Race ticket sales. Please let Gabrielle know if you can sign up soem of your time for this this weekend. We need all the help we can get. This is actually quite a fun volunteer opportunity, as you are right in the thick of things in the festival. Think about it.
5. Review of Action Items:
a) Lobster Fest: A good time had by all! We have received a cheque that Gab will pick up for the whopping amount of $64.50. We have an agreement to give these proceeds to our Polio Plus project, but will be waiting to receive the bulk of the funds and present it all at once. Not clear on total amount yet, will advise at next meeting.
b) Budget Committee: We had agreed awhile back to create a budget committee that would help make decisions on such things as reimbursement to club members for club activities, review of budget and allotment of funds on a regular basis. This committee will be made up of President, past President, Secretary, and two club members. David has volunteered along with Jose (schedule permitting) to be the club members to participate. This committee has agreed to commence after Duck Race is completed and finished. Will revisit mid-August.
6. Old/Ongoing Business:
a) Bottle Pickup: Well, it has beena good source of extra income for the club, but it's got to keep going! We have many bottles to pick up and get to the depot each week, and all the help we can get is needed. There was a concern voiced from the depot regarding food and garbage in the bags, but all has been reported as good in the last while. We are having issue with people being able to make time to pick up, or having the capacity in their vehicle for the bottles. As Duck Race is fast approaching, the club has proposed to give North Wapiti Skating Club bottle duty and related proceeds until the week of August 15 - at which time we will resume the pickups. Cheryl is leading the Skating Club in the pick up. Please let Sarah or Michelle know if you will be able to be a pick up for this at that time - we'll revisit it in August's meeting. MOTION TO RELENQUISH BOTTLE PICK UP AND PROCEEDS TO NORTH WAPITI SKATING CLUB - Dale motion, Sarah second. PASSED.
b) Duck Race: Darrell reports that ticket sales and progress in general has been very slow this year with the Duck Race. We have approached the groups who will be benefiting from the proceeds to volunteer through to new proposed date of August 8, and they have declined. They were offered more of a share of proceeds to do so, but still declined - therefore, we are looking to members to staff this extension of the Duck Race. This is our big fundraiser every year, and we would sure love any help we can rustle up! If you know anyone who would be interested in doing a shift or two, or if you can take a few on yourself, please let the Duck Committee know. Much appreciated! So, as previously discussed: MOTION TO NOT CANCEL DUCK RACE DUE TO TICKET SALES - All in favour, none opposed. PASSES. MOTION TO EXTEND DUCK RACE DATE TO SATURDAY, AUGUST 8 2009 DUE TO TICKET SALES - All in favour, none opposed. PASSED.
c) Drag Wars: David reported t us that we haven't received any updates on this from Brad Jones for some time. Their website doesn't have any updates, Facebook group was under construction, etc. David has sent email to Brad asking for updates, as has Dale as well as a few phone calls. Gab says she knows him and will try to contact him to see what we can find out.
7. New Business:
a) Street Performers: We need volunteers for this too! See point 4 (above) for details of this volunteering this year. Gabrielle intends to go down the list of members and make a few phone calls to see who can contribute to this - lots of shifts to fill, and many of us are away this weekend...... can you help out? Pretty Please??
b) Brainstorm. Yes, you heard right. We want to get together and brainstorm some new ideas for the upcoming year. Darrell would like to know how members envision the club this year, and what they would like to see us put time into. A few projects? Fundraisers that are not lottery based? Activities/socials for our members? Your opinion is important!! Agreed that mid-August (Let's just refer to anything after August 8 as "post-Duck Race!) would be a great time to throw some ideas around. Hope to see you there with your thinking caps on!
On this note, Tyler brought up a good point for membership this year: could we try to set up at the college - maybe a booth? He commented that this seems to have worked great down at the U of A - they have a 100 member club!! We should brainstorm a few ideas together for this - I think this is a great source for potential members too!
c) Zone 22 Conference: Cheryl reminded us of the upcoming conference in Edmonton, September 17 18, 19. Cheryl has attended this conference numerous times before, and it's a great way to to catch up with other members in our region and see what other clubs are up to, meet new people, all that good stuff! Cheryl notes that she needs response from executive or budget committee on what reimbursements will be given for members who choose to attend. Darrell advises executive will address this asap.
ALSO! A bittersweet announcement made this evening - Cheryl has been inducted as a member into the Swan city Rotary Club!! Congrats,Cheryl!!! They are very very lucky to have you, and you will be greatly missed. Cheryl has been one of the most active members of our club and has some big shoes to fill! We hope to see you as a guest at our meetings, and we'll keep in touch, you Swan City girl! We'll miss you.
8. Membership Minute:
a) Coffee Time is all caught up! Not enough members in attendance at meeting to draw new names. Will wait til Michelle is in attendance to head up new pairings. Stay tuned!
b) Name Tags: If anyone does not have a name tag, please let Michelle know. Every member should have one at this point. Darrell notes that may even be a good idea to wear them to our general meetings, as when we have guests, guest speakers, new members, it's alot of names for someone to remember! Agreed. If we attend Rotary meetings, please wear your nametag there as well to represent the club, as well as at any fundraiser events. Awesome!
c) Membership Dues: $60 for new members, $30 for existing. If you have not paid this year's dues (like me......) please give them to Miranda our treasurer. There will be invoices sent out to members who have not paid, Michelle will be sending out shortly.
That is it for today! Hope to see you all at the next meeting. If you can volunteer for any of the above mentioned events, please let someone on executive know - it's a huge help. We know it's summer and everyone's busy busy, but if you can even squeeze in one shift it would be spectacular.
Meeting Adjourned.
