Rotaract General Meeting, June 9, 2009

1. Attendance: Gabrielle Boulet, Darrell Winwood, Miranda LeCercq, Michelle Dupont, Cheryl Budjak, David Crouse, Kathleen Crouse, Matthew Hall, Lisa Hansen, Dana Moody, Rebecca Villebrun

Meeting called to order by President Gabrielle Boulet

2. Approval of Last Meeting's Minutes: Unable to approve as of yet, will approve at next general meeting.

3. Approval of Meeting Agenda: David, Dale, passed.

4. Review of previous meeting’s action items:

* Lobster Fest: Painting pinkies purple at Lobster fest was received very well. Cheryl or Kendra have the proceed money, will track down who has it.

* Downtown Business Association Meeting: We have decided to sent Dale to attend next meeting to kiss the D.T.A’s butt! Dale will not be attending tomorrows meeting because it is a beautification meeting, but will make it to the next general meeting.

* ClubRunner Training: Darrel (and possibly Dana) to be trained by Kevin Hilgers and give club a tutorial on how to use ClubRunner.

5. Old/Ongoing Business:

* Belize Scholarship Program: by donating our ONE TIME monetary donation, we are sponsoring 3-4 students through 4 years of schooling! This will help them complete a higher learning, that normally without the financial support, a student would not complete beyond a grade 8 level. The donations from Rotary & Rotaract clubs have been matched by both Rotary International & The Wild Rose Foundation.
Originally this project was a 4 year commitment to sponsor one student through 4 years of school. Now our club's money is sponsoring 3 or 4 students for 4 years with a single donation.

* Shelter Box Program: program originally developed by a Rotary club in England that supplies immediate relief to regions experiencing disaster, whether it be war or weather related.
This has become nationally recognized in the Rotary world as a worthy project, but is not considered an International Project.
The shelter boxes contain immediate relief equipment for 10-12 people, including a large tent, cooking tools, water filtration system, etc. These are designed to maintain the survivors for several days until rescue relief can arrive.

* Bottle Pickup: We are going to have to discuss whether or not to continue the bottle pickup at the mall. Recently, the bottle depot employees have been complaining that our bags have had garbage mixed in with the bottles. We will have to sort the bottles before dropping them off, or sorting them at the centre. There is potential to find a partner for this project that we could share the work/funds with. Cheryl is to discuss with her skate club, and someone from our club will approach Interact.

* Duck Race: We will be having some additional locations to sell Duck Race tickets the next upcoming
weekends. Saturday Sidewalk Sale, GP Farmers Market, also Marble Slab July 9th. We are looking for another location for Sundays. Contact Jeff Morgan @ Woodland Timbermart for potential Sunday location. Also, duck sorting is going to be the last weekend in June, first weekend in July at the Decoy Armories.

* Drag Wars: We have been asked by Brad of the Grande Prairie Rotary club to approach our club for volunteers for this year’s Drag Wars. David has volunteered to help out with the website/facebook/twitter site maintenance. Dale is to help with the designing and brainstorming for fresh memorabilia ideas. There is a Primer Party at Pats Auto Parts on June 20, 2009 9am – 4pm. They will be bbq’ing and will have cool cars on location!


6. New Business:

* Changeover Party: This upcoming Tuesday’s meeting will be cancelled for our Rotaract Change Over party! We have passed around a list of food/items for everyone to sign up to bring! We plan on inviting some past members as well. Gab will send out an email with directions.

* Budget Committee: The Rotaract annual budget committee is to present the budget to the general club after the Duck Race has been finished and members of the committee and two general members have time to meet. Dave and Jose have been nominated and voted to be the two general members of the club to assist with the budget.

* Lost & Found: The club would like to have someone contact the schools to see if it would be possible to sort through lost and found items in the fall instead of the end of the school year (Duck Race time).


* Storage: Miranda has allowed Rotaract to share her Storage space in Clairmont. We will be storing Banners, and Duck race paraphernalia here for a small fee. There is also the option of using the upstairs at Crouse’s Cleaners as well.


7. Membership Minute: Matthew discussed his exchange to Poland.