Members: Tyler, Cheryl, Kendra, Michelle, Jose, Lisa, Dana, Gabrielle, Kathleen, Cedrick
Guests: Lisa Peters
Duck Race (covered at the very beginning of the meeting so Darrell could get on the election-beat)
- This year’s race was successful, but A LOT of work for our small committee
- In order to proceed with it next year we need a commitment from the ENTIRE membership
- We’d like to appoint individuals to look after one entire aspect of the lottery (ie. gaming, volunteer groups, ticket sale locations, marketing, finances)
- Many suggestions were made for next year, including implementing a large fine for volunteer groups that miss shifts (the fine is then withdrawn from the proceeds for that group)
- Darrell has suggested that the President Elect serve as Chair of the Duck Race committee (as the race takes place at the beginning of the Rotaract year, this will ensure that the President at race-time is the authority for all things Duck Race because they’ve been chair of the committee for a year already … it also gives them a focus (beyond helping the Pres.) for their year as President Elect
This, of course, means Darrell himself will be chairing the 2009 Duck Race committee
Work on sponsorship & prize development will start in November … if you can spare some time to help on the committee it would be VERY MUCH appreciated
Duck Race Meeting, Tuesday November 4th … time & location TBD
Motion to Approve the Minutes of the Previous Meeting
- Cedrick motioned
- Dale seconded
Motion to Approve the Agenda
- Kathleen motioned
- Jose seconded
October Social Night
- Sarah has offered to host a Game Night, Friday October 24th
- Bring snacks, drinks, board games, friends, or prospective Rotaractors
District Assembly - and upcoming District Events
- Cheryl, Gabrielle & Cedrick attended the Rotary District Assembly in Peace River
- Cheryl noted that one of the ways we could be more effective as a club is if our members are aware of district goals & look for opportunities to get involved
- Members NEED to attend these kind of events to get an understanding of the Rotary Family and how clubs work locally, regionally & internationally
- The Rotary District Conference is planned for May 14-17 in Jasper (Jasper Park Lodge)
- Our club has been asked to make a presentation about our club activities & future plans … who will spearhead this?
- Kendra, Cheryl, Gabrielle, Kathleen, Dale, Jose, Michelle & Cedrick are interested in attending
- We need to book hotel rooms NOW, preferably large suites so we can fit 4-5 people per room … who is making these bookings?As long as the rooms are booked in advance, we can worry about exactly WHO is coming later … people can register online … Rotaract Rate is $250 for the weekend
- Just a reminder, Cheryl is in charge of fundraising for the Zone 22 Conference scheduled for September 2009 … she needs volunteers to ask Rotary businesses to help fund the conference … if you’re interested in helping behind the scenes or being the person to ask for donations, contact Cheryl
Scarecrow Festival
- Gabrielle was approached by the Sunrise Club to provide a ‘Keys Please’ service at their Scarecrow Festival
- It was suggested that we rent vehicles ($45 each for the weekend … the rental place would give us one for every one we rent)
- Members suggested that we would MAKE more money for the club if we used our own vehicles
- 9 people volunteered themselves & their vehicles for the night - THANK YOU!
- It was determined that we would provide drive-home services for a minimum donation of $20 to Rotaract. Drivers are needed starting around 9:00
November Social
- Proposed by new member Mark Forman … Gingerbread House Decorating!!
- Mark has volunteered his kitchen & is suggesting we actually make these things from scratch
- A few people suggested just DECORATING … maybe getting a kit for the actual walls & roof?
- Date in November, TBD by Mark’s work schedule … plan for Late November
Rotary Christmas Party
- December 5 @ GP Inn
- The Rotaract Club has been asked to coordinate decorations
- Cheryl is leading the Décor-Team, so contact her if you’re interested in helping out!
Meeting on Remembrance Day
- It was decided that our meeting on November 11th is still on, as Remembrance Day ceremonies are held in the morning
- That means Tuesday, November 11 … 7:30 at the Stanford Inn
Rountable
- Tyler kicked off his GPRC Curling season with a win
- Cheryl is excited to get into her new house (any day now, really) so she can host a painting party (everyone quick - DUCK!!)
- Kendra is full of news … she got a CAR (a hot little blue one), and her & Jamie bought a house!! Kendra will now be spending her free time admiring the purchases that will keep her at home for the rest of her life!
- Michelle is hosting a Halloween Party - Friday October 31st … drop by any time after 8:00 & feel free to bring friends (7831 Cedarwood Park, Park on 79 Ave West of 100 Street)
- Jose’s clinical work is exposing him (and therefore the rest of us) to detailed medical descriptions about c-sections and other things that make me queezy
- Lisa has recently moved back to GP & although she has a busy work schedule is interested in getting involved in the community through Rotaract - WELCOME LISA!!
- Dana is excited for: pumpkin carving, a season of Dexter, and a bubble bath (please Dana … one at a time!!)
Tuesday, October 28, 2008
Tuesday, October 7, 2008
September 23, 2008 Meeting Minutes
Attendance: Kathleen Crouse, Gabrielle Boulet, Cedrick Leblanc, Jose Magat, Tyler Bulford, Dale Tiedemann, Cheryl Budjak, Dana Moody, Miranda Leclercq, Sarah Davison
Guests: None
Approval of previous minutes: Kathleen motion, Jose second
Approval of Agenda: Sarah motion, Jose second
Action Items: NONE! Whoah....
Ongoing Business:
Chris Andersen stopped in to follow up with the person who so graciously volunteered their services to him when he was our guest speaker - duties were to sort through books, lost and found items, etc...... after Chris left, we pondered this and came to the conclusion that Darrell was the one who had offered - Darrell, defend yourself at the next meeting, buddy.
Duck Race: SO much hard work accumulated to a very successful barrell draw at the mall - way to go!!!! There was no cash prize winner, but the other recipients were pretty darn happy with their prizes. Michelle did a superb job of reading the rules and MC duties, and the other members in attendance sure looked cute drawing tickets, punching all the info into laptops, manning stations and notifying winners! We had a last minute burst of sales at the mall just hours before the draw - 109 tickets sold in 1.5 hours to be exact! There are still 6 books of 25 tickets MIA after recovering one of them from Corey, cheque the online site for details on refunds for these ticket numbers. There will be some sort of cheque signing get together for the committee to do an official tally and all payouts. They will keep us posted of final numbers!
NOTE: Signing authority must be done again for Rotaract bank accounts - committee members required to sign on, make a time to do so together.
Social Night: Plans??? Cheryl?! Glow golf is a no go, so what about games night? Sarah volunteered her shack to host it, see above dates and times and rsvp at next meeting when date confirmed..... let's be social butterflies...let's also bring some board games, as Sarah has a few, but not enough.
NOTE: Miranda needs help from 2 members to audit Rotaract financial statements - not sure whether they were volunteered or voluntold, but the lucky ducks (NO pun intended) are Cedrick and Jose. Thanks to both of you!
Coats for Kids: The dates and times have been confirmed - have you volunteered? Cold kids need your help - come to Crouse's Cleaners and help sort and launder Coats that have been donated by the community. DATES, TIMES, AND VOLUNTEERS SO FAR ARE AS FOLLOWS: Tuesday October 7 - 5:00-8:00: Jarrett, Gabrielle, Vaughn, Sarah, Michelle. Wednesday October 8 - 5:00-8:00: Gabrielle, Kathleen, Michelle, Dana. Anybody else that can come out and help, it's much appreciated!
Gratituities: We have a free room each and every month for our club - this is pretty awesome!! In return, the hotel asks that you maybe order some grub every once in awhile at a meeting, and tip your sever! 15% is the going gratituity rate - please make sure you do this. Hey, if you're a moneybags, tip more! Thanks in advance - hoepfully by us being a little generous, we'll continue to be lucky to have a free meeting place.
ROUNDTABLE. MEETING ADJOURNED
Guests: None
Approval of previous minutes: Kathleen motion, Jose second
Approval of Agenda: Sarah motion, Jose second
Action Items: NONE! Whoah....
Ongoing Business:
Chris Andersen stopped in to follow up with the person who so graciously volunteered their services to him when he was our guest speaker - duties were to sort through books, lost and found items, etc...... after Chris left, we pondered this and came to the conclusion that Darrell was the one who had offered - Darrell, defend yourself at the next meeting, buddy.
Duck Race: SO much hard work accumulated to a very successful barrell draw at the mall - way to go!!!! There was no cash prize winner, but the other recipients were pretty darn happy with their prizes. Michelle did a superb job of reading the rules and MC duties, and the other members in attendance sure looked cute drawing tickets, punching all the info into laptops, manning stations and notifying winners! We had a last minute burst of sales at the mall just hours before the draw - 109 tickets sold in 1.5 hours to be exact! There are still 6 books of 25 tickets MIA after recovering one of them from Corey, cheque the online site for details on refunds for these ticket numbers. There will be some sort of cheque signing get together for the committee to do an official tally and all payouts. They will keep us posted of final numbers!
NOTE: Signing authority must be done again for Rotaract bank accounts - committee members required to sign on, make a time to do so together.
Social Night: Plans??? Cheryl?! Glow golf is a no go, so what about games night? Sarah volunteered her shack to host it, see above dates and times and rsvp at next meeting when date confirmed..... let's be social butterflies...let's also bring some board games, as Sarah has a few, but not enough.
NOTE: Miranda needs help from 2 members to audit Rotaract financial statements - not sure whether they were volunteered or voluntold, but the lucky ducks (NO pun intended) are Cedrick and Jose. Thanks to both of you!
Coats for Kids: The dates and times have been confirmed - have you volunteered? Cold kids need your help - come to Crouse's Cleaners and help sort and launder Coats that have been donated by the community. DATES, TIMES, AND VOLUNTEERS SO FAR ARE AS FOLLOWS: Tuesday October 7 - 5:00-8:00: Jarrett, Gabrielle, Vaughn, Sarah, Michelle. Wednesday October 8 - 5:00-8:00: Gabrielle, Kathleen, Michelle, Dana. Anybody else that can come out and help, it's much appreciated!
Gratituities: We have a free room each and every month for our club - this is pretty awesome!! In return, the hotel asks that you maybe order some grub every once in awhile at a meeting, and tip your sever! 15% is the going gratituity rate - please make sure you do this. Hey, if you're a moneybags, tip more! Thanks in advance - hoepfully by us being a little generous, we'll continue to be lucky to have a free meeting place.
ROUNDTABLE. MEETING ADJOURNED
September 9, 2008 Meeting Minutes
Attending: Sarah, Cedrick, Tyler, Amanda, Kathleen, Dale, Gabrielle, Darrell, Jose, Mark, Michelle, Cheryl, Amanda, Jarrett
Guests: Chris Andersen
Approval of previous minutes: Cheryl motioned, Darrell seconded
Approval of Agenda: Sarah motioned, Michelle seconded
Guest speaker: Chris Andersen
Summary: Chris enlightened us on some majorly amazing international projects that are both past and ongoing within Rotary District 5370 (our district spans all the way down close to Red Deer and north of us). The most prominent one discussed was one undertaken by World Community Services Society, which is a sector of Rotary specifically created to tackle international projects, available grant information, and basically guide different clubs who wish to create new or contribute to projects. A few examples were a project in the Dominican that addressed leprosy and water filtration systems; one in Irkutsk Siberia through 2005/2006 that focused on education improvement, orphanages and high schools; and one in Belize that is focusing on on literacy, teacher facilitation skill improvement, and gaining new equipment (ie computers) for the schools' use.
Gabrielle accepted a certificate on behalf of our club relating to our contributions in 2005/2006 to the Siberia project - way to go!! Some fast facts for you keeners: Currently on the Belize project, there are 60 clubs in our district, and 45 of these are supporting this project - pretty great, really. It also received a $300,000 humanitarian aid grant from Rotary International. With the combined efforts of Rotary and 24 Albertan teachers who have volunteered their time, this program will reach out and affect over 80,000 students - quite the accomplishment.
The bottom line: Chris wanted to stress to our club how key international projects are - if we can handle a commitment of this sort, he would urge us to do so. Darrell inquired as to what we could in the form of non-financial commitment (as our club is a little less resource rich than some others). There was some great ideas thrown around involving school lost and found item donation program, and possibilities of other sweat equity projects.... perhaps details to come in the future??
Lastly, Chris touched upon a Christmas card campaign that donates funds generated to entrepreneurial women in Ethiopia and restore of goat, cattle, and horse herds to pastoral communities. Get this - Chris and his wife started this one up in their own home, made the cards from their own picture stash, and, with help of their computer savvy son, raised over $50,000 IN THE FIRST YEAR! Again, pretty amazing stuff...
Thank you, Chris, for coming and talking with us about all these things that our own district should be proud of helping with.
Now, back to biz, folks....
New Business: How about those other non-lottery events???.....
Terry Fox Run: This Saturday, September 13 @ 9am Terry needs your help.... Race starts at Muskoseepi Park, it's a 10km run/walk. Anyone care to volunteer? Most likely helping with set up, take down, etc. Sign-up sheet available, or give Gab a ring-a-ding and catch her on the jimmy-jangle..... ps. This is a great cause! Terry Fox thanks you in advance...
Lottery Food Bank Drive: Have a vehicle? Some kindly donated food needs a lift from neighborhood doorways to the Food Bank.... please check with your C-A-R and see if it's available. Dates and times TBD.
Coats For Kids: Now til October 15. It's what it sounds like - people donating coats for kids this winter. Duties the cause needs your help with include (but are not limited to) sorting and cleaning coats, collection of coats from various locations. Tentatively marked for Sept 23, 24 (Tues/Wed). Let Gab know if you can help out if you did not sign up on the beautiful sign up sheets (which, I might add, she made all by herself and they looked wicked).
Festival of Trees: The committee has asked for our help, and wanted quite a large commitment from us - what with our schedules, time constraints of work, etc etc, Gab has asked them to revamp their request and present it again. More details to come.
ADDITION TO AGENDA: SEPTEMBER SOCIAL THIS FRIDAY, SEPT 12 @ LION'S DEN, 9PM. Please note, we are attending the Storm game same night, at 7pm, to sell as many more Duck tickets as humanly possible, then we will be moving on to the Lion's Den after this for our social. Come on down - it will be a good time!
Ongoing Business:
Dues: Who owes? Who will be renewing membership, who may not? Let Ashley or Michelle know, and give Miranda your money.
Ross Tyson: Yes, Ross Tyson wants to do lunch and even dinner with YOU. Please let's get a poll on attendance over the next few weeks via email.... The details: Lunch - Fri, Sept 26 @ 12pm at our regular meeting spot. Dinner - $31 gets you fed at the Quality Inn, same day as lunch.
DUCK RACE: 10 days left!! We have confirmed it will be a barrel draw, as we are far into the process with the lotto corp to do so - although there is enough water in the reservoir again, Ducks Unlimited cannot host a day event on such short notice, and the barrel approval process is almost complete. We need a video camera for this.... there were a few volunteers, so please keep the Duck Committee posted on whether you can get one for this date. Ticket sale update: approx 5300 sold - this is not including the outstanding tickets that we can't count til we get in......so......GET THEM IN. Darrell committed to getting an email out with the Ducks Unlimited website info for online ticket purchase, so stay tuned.
ROUNDTABLE
MEETING ADJOURNED
Guests: Chris Andersen
Approval of previous minutes: Cheryl motioned, Darrell seconded
Approval of Agenda: Sarah motioned, Michelle seconded
Guest speaker: Chris Andersen
Summary: Chris enlightened us on some majorly amazing international projects that are both past and ongoing within Rotary District 5370 (our district spans all the way down close to Red Deer and north of us). The most prominent one discussed was one undertaken by World Community Services Society, which is a sector of Rotary specifically created to tackle international projects, available grant information, and basically guide different clubs who wish to create new or contribute to projects. A few examples were a project in the Dominican that addressed leprosy and water filtration systems; one in Irkutsk Siberia through 2005/2006 that focused on education improvement, orphanages and high schools; and one in Belize that is focusing on on literacy, teacher facilitation skill improvement, and gaining new equipment (ie computers) for the schools' use.
Gabrielle accepted a certificate on behalf of our club relating to our contributions in 2005/2006 to the Siberia project - way to go!! Some fast facts for you keeners: Currently on the Belize project, there are 60 clubs in our district, and 45 of these are supporting this project - pretty great, really. It also received a $300,000 humanitarian aid grant from Rotary International. With the combined efforts of Rotary and 24 Albertan teachers who have volunteered their time, this program will reach out and affect over 80,000 students - quite the accomplishment.
The bottom line: Chris wanted to stress to our club how key international projects are - if we can handle a commitment of this sort, he would urge us to do so. Darrell inquired as to what we could in the form of non-financial commitment (as our club is a little less resource rich than some others). There was some great ideas thrown around involving school lost and found item donation program, and possibilities of other sweat equity projects.... perhaps details to come in the future??
Lastly, Chris touched upon a Christmas card campaign that donates funds generated to entrepreneurial women in Ethiopia and restore of goat, cattle, and horse herds to pastoral communities. Get this - Chris and his wife started this one up in their own home, made the cards from their own picture stash, and, with help of their computer savvy son, raised over $50,000 IN THE FIRST YEAR! Again, pretty amazing stuff...
Thank you, Chris, for coming and talking with us about all these things that our own district should be proud of helping with.
Now, back to biz, folks....
New Business: How about those other non-lottery events???.....
Terry Fox Run: This Saturday, September 13 @ 9am Terry needs your help.... Race starts at Muskoseepi Park, it's a 10km run/walk. Anyone care to volunteer? Most likely helping with set up, take down, etc. Sign-up sheet available, or give Gab a ring-a-ding and catch her on the jimmy-jangle..... ps. This is a great cause! Terry Fox thanks you in advance...
Lottery Food Bank Drive: Have a vehicle? Some kindly donated food needs a lift from neighborhood doorways to the Food Bank.... please check with your C-A-R and see if it's available. Dates and times TBD.
Coats For Kids: Now til October 15. It's what it sounds like - people donating coats for kids this winter. Duties the cause needs your help with include (but are not limited to) sorting and cleaning coats, collection of coats from various locations. Tentatively marked for Sept 23, 24 (Tues/Wed). Let Gab know if you can help out if you did not sign up on the beautiful sign up sheets (which, I might add, she made all by herself and they looked wicked).
Festival of Trees: The committee has asked for our help, and wanted quite a large commitment from us - what with our schedules, time constraints of work, etc etc, Gab has asked them to revamp their request and present it again. More details to come.
ADDITION TO AGENDA: SEPTEMBER SOCIAL THIS FRIDAY, SEPT 12 @ LION'S DEN, 9PM. Please note, we are attending the Storm game same night, at 7pm, to sell as many more Duck tickets as humanly possible, then we will be moving on to the Lion's Den after this for our social. Come on down - it will be a good time!
Ongoing Business:
Dues: Who owes? Who will be renewing membership, who may not? Let Ashley or Michelle know, and give Miranda your money.
Ross Tyson: Yes, Ross Tyson wants to do lunch and even dinner with YOU. Please let's get a poll on attendance over the next few weeks via email.... The details: Lunch - Fri, Sept 26 @ 12pm at our regular meeting spot. Dinner - $31 gets you fed at the Quality Inn, same day as lunch.
DUCK RACE: 10 days left!! We have confirmed it will be a barrel draw, as we are far into the process with the lotto corp to do so - although there is enough water in the reservoir again, Ducks Unlimited cannot host a day event on such short notice, and the barrel approval process is almost complete. We need a video camera for this.... there were a few volunteers, so please keep the Duck Committee posted on whether you can get one for this date. Ticket sale update: approx 5300 sold - this is not including the outstanding tickets that we can't count til we get in......so......GET THEM IN. Darrell committed to getting an email out with the Ducks Unlimited website info for online ticket purchase, so stay tuned.
ROUNDTABLE
MEETING ADJOURNED
Saturday, September 20, 2008
Duck Race Prize Draw - Sunday September 21
The Grande Prairie Rotaract Club will award 12 lucky winners with their prizes this Sunday at Prairie Mall. As recently covered extensively in the media, all Duck Race prize winners will be determined with a barrel-draw due to low water levels.
Join us at 2:00pm Sunday September 21st at Prairie Mall to see if you’ll take home one of our 12 HOT prizes - or the Lucky 13th Bonus Prize of $100,000!
TICKETS ON SALE SUNDAY UNTIL 1:00PM
Monday, August 25, 2008
August 12, 2008 Meeting Minutes
Rotaract General
August 12, 2008
Attending: Cheryl, Miranda, Michelle, Gabrielle, Kathleen, Ashley, Dana, Kendra, Jeff, Jose, Tyler, Dale, Darrell (acting as secretary)
Guests: Prospective member Mark Forman, Colleen Tarrant past-president Sunrise Rotary
Approval of previous minutes: Motion by Jose, seconded by Michelle
Action Items:
Wave Media Surveys - report by Michelle
Club Runner training - report by Darrell
Stompede mechandise sales - report by Ashley
(suddenly... the sky darkened, thunder shook the room, a chill fell over all in attendance... well not really but some of us felt that way)
Duck Race - report by Gabrielle
ALL MEMBERS WILL BE NEEDED TO HELP STAFF AND SELL AT THESE LOCATIONS! Please watch your e-mail for sign-up notices and help us make this event successful.
New Business
Sunrise Rotary Scarecrow Festival - report by Gabrielle
Round Table:
August 12, 2008
... and there came a night, a night like none other in the history of Rotaract. It was a night that divided Rotaract like never before, a split that was subtle at first but then actively encouraged (by one side of the club). It was a night where all the women chose to sit on one side of the table and the men on another... (okay maybe not that dramatic but you had to be there, it was kinda funny)...
Attending: Cheryl, Miranda, Michelle, Gabrielle, Kathleen, Ashley, Dana, Kendra, Jeff, Jose, Tyler, Dale, Darrell (acting as secretary)
Guests: Prospective member Mark Forman, Colleen Tarrant past-president Sunrise Rotary
Approval of previous minutes: Motion by Jose, seconded by Michelle
Approval of agenda (written out on white board because Gab [in her second meeting as president] forgot to make paper agendas): Motion by Cheryl, seconded by Dale
Action Items:
Wave Media Surveys - report by Michelle
Club had again been contacted by Wave Media to see if club members were willing to volunteer to survey visitors to Evergreen Park in return for donation to club’s general account. Surveys would have had to be have been done Aug. 10 and Aug. 24, 2008. As these dates would have (keep reading to see why they would have and not will) conflict with the Duck Race club kindly turns down Wave Media but says “think of us in the future.”
Club Runner training - report by Darrell
Rotaract trying to join the new century and learn about this fancy thing called the In-ter-net??? Club executive has been trying to schedule a training session to learn more about the Rotary Club Runner system which is heavily used by Rotary. Grande Prairie Rotarian Kevin Hilger volunteered to teach system to club executive. Training postponed because of unstable In-ter-net connection at Stanford Inn and will likely be rescheduled for when the executives' heads won’t explode - a.d.r. - after duck race. Keep reading for more details.
Stompede mechandise sales - report by Ashley
Club members had volunteered at Stompede to run the merchandise tent in exchange for a small percentage of the sales profit. Merch sales.... well ... were about as flat as a runover cowboy in the bull riding contest ... there was no profit and many boxes remain in Ashley’s poor crowded garage. But not all is lost, Ashley talking with Stompede executive about possible donation to club to compensate for our time regardless and club is welcome to volunteer again next year when merch sales run again.
(suddenly... the sky darkened, thunder shook the room, a chill fell over all in attendance... well not really but some of us felt that way)
Duck Race - report by Gabrielle
Duck race committee, believing that no news means good news, has news (if you get that you share Darrell’s sense of humour, congrats).
Ticket sales have not been going as we had hoped, about 3,000 tickets sold and the break even point is roughly 5,800-6,000. As such, committee is applying to Alberta Gaming to move date back to Sept. 21 and plans to have a meeting next week with partner groups to outline the situation. Also hampering the duck race is a distinct lack of water (first to say ‘hot enough for you’ gets a boot). There is no water in the reservoir, really, try driving by the college side and you'll see it’s green with grow-in weeds. No water makes it hard to have a race.
The committee is investigating its options for other public races and concepts. Last resort, there will be a barrel draw with 12 tickets drawn, all prizes remain valid.
To make up the difference the club has two new weekend selling points at Wal-Mart and Canadian Tire which are being staffed by club members and Grande Prairie soccer in addition to Co-Op and the Prairie Mall.
Ticket sales have not been going as we had hoped, about 3,000 tickets sold and the break even point is roughly 5,800-6,000. As such, committee is applying to Alberta Gaming to move date back to Sept. 21 and plans to have a meeting next week with partner groups to outline the situation. Also hampering the duck race is a distinct lack of water (first to say ‘hot enough for you’ gets a boot). There is no water in the reservoir, really, try driving by the college side and you'll see it’s green with grow-in weeds. No water makes it hard to have a race.
The committee is investigating its options for other public races and concepts. Last resort, there will be a barrel draw with 12 tickets drawn, all prizes remain valid.
To make up the difference the club has two new weekend selling points at Wal-Mart and Canadian Tire which are being staffed by club members and Grande Prairie soccer in addition to Co-Op and the Prairie Mall.
ALL MEMBERS WILL BE NEEDED TO HELP STAFF AND SELL AT THESE LOCATIONS! Please watch your e-mail for sign-up notices and help us make this event successful.
New Business
Sunrise Rotary Scarecrow Festival - report by Gabrielle
In an effort to boost their general revenue and get away from lotteries which ties up its money, Sunrise Rotart Club attempting to start up a Scarecrow Festival. The concept is simple, think Festival of Trees but with scarecrows. Club will be seeking sponsorship to set up walking festival of highly decorative and artistic scarecrows and make it a public event with the companies getting the scarecrows afterward. No direct Rotaract involvement, but members encouraged to spread the idea to their businesses for potential support and sponsorship.
Round Table:
This is otherwise known as the point when Rotaract members try to one-up each other with a better story of their most recent adventures. This humble scribbler won’t even try to recount the tales but it was perhaps the best round table ever in club history, you really had to be there to get the full laughs and good news.
Not sure what was better – Michelle’s tale of cowboy boots saving her from doing something no one should ever have to do - (just be glad it wasn't you) - ‘nuff said, Colleen’s tale of ridin’ the bible bus with her Dad to Winnipeg and back (stopping for beer where needed), Ashley Rae becoming a future country music super star (her first album is out at the end of this month), Kendra nearly (but not quite) cutting her toes off while chopping wood camping, Jeff being mocked for thinking that RVing at Calaway Park in Calgary counts as ‘camping’, Mark buying a house (no joke here, he bought a house - congrats Mark), Dale enjoying the highlights of his ‘dry’ and very religious family reunion, Miranda enjoying throwing horse bones (yes horse bones) around in a game at her family reunion. You just had to be there.
July 22, 2008 Meeting Minutes
Attendance: Darrell Winwood, Cheryl Budjak, Jose Magat, Gabrielle Boulet, Kendra Wilson, Becky Watson, Sarah Davison, Dana
Guests: Tyler, Anna - Cheryl's guest.
Approval of Last Meeting's Minutes: Becky motion, Cheryl second - passed.
Approval of Meeting Agenda: Sarah motion, Becky second - passed.
Action Items:
Evergreen Park Project: Michelle not present, will get stats update Aug 12 meeting. Kendra reports went well, did survey, had good response. Thanks to those who volunteered.
Stompede Fundraiser: Ashley's got the goods, so we will wait to hear the results from her at next meeting.
Old/Ongoing Business:
Shifts are as follows:
Saturday 9am-1pm: Cheryl and Gabriel
Saturday 1pm-5pm: Cheryl (we need one more here...any takers?)
Sunday 9am-1pm: Darrell (again, one more needed)
Sunday 1pm-5pm: Dana, Kendra
New Business:
Banking: Motion to amend signing authority on banking from Gabrielle, Kathleen and Michelle to Gabrielle, Darrell and Miranda. Cheryl motion, Becky second - passed.
Reminder next meeting August 12, 7:30pm Stanford Inn
Executive Retreat? Agreed to plan at some point after Duck Race, proposed long weekend overnight trip not feasible for some executives. More planning to come.
More tickets, anyone?? Darrell has many tickets ready to sell! Get them while they're hot...
Roundtable:
Meeting Adjourned
Guests: Tyler, Anna - Cheryl's guest.
Approval of Last Meeting's Minutes: Becky motion, Cheryl second - passed.
Approval of Meeting Agenda: Sarah motion, Becky second - passed.
Action Items:
Evergreen Park Project: Michelle not present, will get stats update Aug 12 meeting. Kendra reports went well, did survey, had good response. Thanks to those who volunteered.
Clubrunner: Brief review of what Clubrunner is, training has been graciously offered by Kevin Hilgers, Rotary member. In need of computer, projector, and a 1/2 hr of your time to learn the ropes; a very useful tool with way more functions than we are currently using.
Stompede Fundraiser: Ashley's got the goods, so we will wait to hear the results from her at next meeting.
Duck Sorting Day: With the way tickets sales are currently sitting, we are preparing to sort ducks. Proposed date is August 10 at the Lion's Learning Centre - Murray has advised their space is most likely available to use for this - Darrell to confirm. PUSH PULL OR DRAG you and your closest 20 friends to help out with this - it's going to be a big job! Side note: Meeting consensus to claim this as our official August Social - Gabrielle will look into some pizza for us, Sarah will look into some sort of way to make this fun! More details to come. Thanks in advance, you diehards!
Street Performers Festival: A fun time had by all, the English Gents stole the show. 138 tickets sold, $155 proceeds from I Am Silly magic goods sales, $330 proceeds from water sales/donations. Thank you Cheryl for organizing water sales; thanks to all who volunteered.
Old/Ongoing Business:
Duck Race Ticket Tally is 1020 sold to date. That means 13,980 left to go - let's push those tickets! Darrell attended Wed and Fri Rotary Clubs, seven books taken by members to sell on our behalf. Proposed plans to have Rotaract members attend Rotary meetings again to sell individual tickets to members. Cheryl has arranged ticket sales at Walmart for this weekend, July 26 and 27 (Cheryl, how do you know so many people?).
Shifts are as follows:
Saturday 9am-1pm: Cheryl and Gabriel
Saturday 1pm-5pm: Cheryl (we need one more here...any takers?)
Sunday 9am-1pm: Darrell (again, one more needed)
Sunday 1pm-5pm: Dana, Kendra
Request for additional volunteers for daily deposits, schedule is currently being done up one week in advance - please let Gabrielle know when you can help. Request also for any ideas of additional ticket sale venues or volunteers - please advise any executive member if you know of anywhere/anyone.
New Business:
Banking: Motion to amend signing authority on banking from Gabrielle, Kathleen and Michelle to Gabrielle, Darrell and Miranda. Cheryl motion, Becky second - passed.
Lions Club Big Bike Event: We have been given invitation to enter a team, but, with Duck Race volunteering etc, will not be officially doing so - feel free to attend and enter if you so choose.
Reminder next meeting August 12, 7:30pm Stanford Inn
Executive Retreat? Agreed to plan at some point after Duck Race, proposed long weekend overnight trip not feasible for some executives. More planning to come.
More tickets, anyone?? Darrell has many tickets ready to sell! Get them while they're hot...
Roundtable:
A few things to ponder - would we like a guest speaker to come in and discuss meeting and time management skills? Kendra generously offered to run a session for us as this is her forte. More to come. New schedule for social night organizers to be made soon, as August is last month planned.
Meeting Adjourned
Thursday, July 3, 2008
Rotaract Photo Scavenger Hunt & Executive Changeover BBQ!!
Tuesday, July 8 - 6:30 PM
at Michelle’s Place
(7831 Cedarwood Park)
at Michelle’s Place
(7831 Cedarwood Park)
Hamburgers, Hotdogs, and Condiments will be provided. This is a potluck event so please bring something to share with the group! Some suggestions: Salads, Chips/Munchies, Beverages, Fruit, Veggies, etc.
For More Information Call Dale (780) 933-8014 or email dtiedemann at stars.ca
Bring Your Digital Camera for the
Photo Scavenger Hunt
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