Rotaract Cup 2007

Today President Michelle presented the Rotaract Cup to the Grande Prairie Rotary Club in recognition of the club's support of the Rotaract club through out the past year.

President Michelle Speaking to the Rotary Club


President Michelle presents the Cup to Past President Harry Sandhu


Rotaractor Cory sits with a table of Rotarians at the meeting. All together, five Rotaract members were in attendance to support President Michelle and say thank you to the Rotary club.

August 28th, 2007 Minutes

In Attendance: Gabrielle Boulet, Kathleen Crouse, Michelle Dupont, Bill Given, Jacqueline Hutton, Tim Lau, Cedrick Leblanc, Cheryl Luken, Jeff Morgan, Cory Tretiak

Guests: Dale Tiedemann, Cheryl Clarke, Sabrina Lindquist

Meeting Called to Order: 7:30 PM

Last Meeting Action Items

Website
Bill and Cedrick to coordinate a website – blog site.
Domain name: gprotaract.org
There will be links to the general email address for contact.
Meeting minutes will be posted on the blog, once distributed.
Bill and Cedrick to be Website chairs, as opposed to an actual committee – as our club is already limited in size.

Signing Authority on Bank Account
Meeting minutes to change over – positions are not specific in the minutes.
Melissa Pool is our contact at CIBC in order to change over names.
We will amend the meeting minutes to indicate last names & positions.

Action Items: Kathleen, as Treasurer to book an appointment for Michelle, Kathleen and Gabrielle to gain signing authority on account.

Club Service Director Nominations
The focus for Club Service is:
Membership
Retention
Follow-up with guests & potential members
Monitor 60% attendance

Glen had originally taken on this role, however, has since moved on to a Rotary Club. Jacqueline has shown an interest, no other nominees – Michelle passes to have Jacqueline as Club Service Director, Bill motions to accept.
Jacqueline Hutton is the 2007 term Club Service Director.

Summer Market Fundraiser
Proposal to organize Summer Market. Cory is creating the proposal to present to the curling rink as the location. The proposal will include our needs & what we will provide. Nothing is to be presented at this time – as a club we will review the proposal, making a firm decision whether to proceed or not.
Concerns have been brought up regarding our resources. This is a Saturday event, which will consume some of our necessary volunteers, which we, as a club will require next summer to sell Duck Race Tickets.
The money gained from holding the Summer Market will be general use.

Action Items: Cory to present proposal at next meeting, September 11, 2007.

Upcoming Events

Rotary Cup Presentation - Grande Prairie Rotary Club
Friday, August 31st, Michelle is the guest speaker at the Friday Club’s general meeting. She will be speaking about our club, the new term, our goals, as well as presenting the 2006-2007 term Rotary Cup to the past president Harry Sandhu. We will be showcasing our new brochures. Please come and show your support.

Social Night – Corn Maze
Tuesday, September 4th marks our second Social night – Cory to organize the event. Although Cory had originally planned to hold a rock climbing night at the GPRC climbing wall, as a club we have decided to go the local Corn Maze as it is only open until the end of September.

Action Items: Cory to organize final details & email club.

Wave Media – Media Survey
Next Saturday, September 8th, we need enough volunteers for 5 different locations, at least 3 people per location. The survey will ask questions regarding what radio stations people listen to, which newspaper they read, etc. Our club will earn $15/hr. for volunteering. 2 shifts have been assigned; please sign up if you can make it. We accept non-Rotaract/Rotary members to volunteer. Bring friends or family who may be interested.
A sign up sheet is being passed around.

GPRC Orientation – Booth
Wednesday, September 12th @ GPRC. 2 volunteers are needed to run the booth. Please sign up on sheet being passed around if you are able to attend. We have a booth with power, which will allow us to showcase a PowerPoint presentation.

Action Items: Bill has PowerPoint presentation. Kathleen to issue cheque in the amount of $15.00, payable to GPRC.

Quad Club Ball Tournament
September 16th is the annual Family Ball Tournament, held at South Bear Creek ball diamonds.
Children’s game starting at 11:00. Adult game to follow. Dinner at 5:00 – 5:30
Please sign up on sheet being passed around.

Round Table

International Project: Bill received an email from a Rotaract Club in Nigeria, the same club who had contacted our club last year to do a Culture Box exchange.
They would send us a box with items specific to their culture; in return we would send them the same.
As a club we agree this is a fun idea to pursue.

Action Items: Bill to confirm with the club & proceed.

Street Performers: Jacqueline brought box of goodies for those who volunteered at the Street Performers Festival in July.

Meeting Adjourned: 8:08 PM (that had to be a record for a meeting)

September Club Social Night

Tuesday September 4th - Corn Maze

This months social event will be taking place at The Country Roads Corn Maze at 7:30pm. Cost is $5/person and will depend on the weather. Be sure to bring your friends and some comfy shoes! Snacks Provided.

Directions:
Head north out of town and take your first left after the overpass. Take that road West and look for it on your left hand side. You can't miss it.

Cory

Red Cross Rocks

August 12th, 2007 Red Cross Rocks was an event to support the Red Cross Summer Youth Program in Grande Prairie. There were a number of bands who put on a great concert inspite of the down pour and cold weather.

Rotaract manned and operated the "Red Mile", with the goal of filling a Red Cross symbol with a mile worth of loonies and twoonies. In the end we raised about $326 total for Red Cross and they donated 20% of that to the Rotaract Club. Congrats to Cory Tretiak for organizing the event and all club members who braved the cold and wet weather to volunteer.

August 14th, 2007 Minutes

Attending:
Michelle, Jacqueline, Glen, Cory, Jeff, Cedrick, Cheryl, Brock, Darrell
Guests - Heather Dunsworth, Sara McIntaggart, Sarah Nightingale

Motion - Approval of meeting minutes 
Motion - Jeff - seconded Jacqueline
Pass

Motion - Approval of last meetings minutes
Motion - Jacqueline - seconded Cedrick
Pass

Rotaract Web site
Work underway on new site for the club as old one is very outdated
Bill set up template on Blogspot, feedback positive

Web site to be left in the hands of Bill and Cedrick to co-ordinate

Duck Race
Incorporation process still underway, all other work on back burner until incorporation done. Glen to co-ordinate lawyer with Gabrielle.

Club Service
Need a director of Club Service for this year. Job involves co-ordinating public exposure for the club, helping to run events that promote the club, recruiting new members and keeping in touch with prospective new members who come as guests.
Any one interested in the position is encouraged to say so at the next meeting.

Rotaract Cup
Michelle as President to speak at the Friday Grande Prairie Rotary Club during their meeting Aug. 31 (that’s this Friday). Michelle will present that club with the Rotaract Cup, given to the club that helps our club the most. Will also speak to that club about our activities and our constant membership drive. Any club members who can are encouraged to attend that meeting to show support. Meeting is noon, Grande Prairie Inn in the club’s room. Ask at the front desk if you don’t know. Lunch is free for visiting Rotaract members. 

GPRC Membership event
Club will have a booth at GPRC during their new student orientation program, Wednesday, Sept. 12. A few volunteers will be needed to promote the club at this event. Michelle will send out a sign up list.

Rotary Ball Tournament
Come play catch with the other clubs...
Softball tournament Sunday, Sept. 16 at South Bear Creek. Great way to meet other Rotary members. Any questions ask Michelle

Northern Alberta Job Fair
Kevin Hilgers travelling circus of jobs... 
Well not really, Hilgers’ company Wave Media runs a twice annual job fair at the Crystal Gardens where companies set up booths to promote themselves and find new workers. Hilgers as a member of the Friday club has (very generously) offered to give us free space to promote Rotaract at the event. It runs Nov. 7. More information to come.

Community Service
Need Director - any one interested say so at next meeting
International Service
Possible ‘culture box’ exchange with a Rotaract Club in Africa being planned. Bill to track if needed.

Longest Day, Longest Drive, Longest Putt
Final report submitted - we made money - YAAAAA

Sales of $1,370
Expenses of $1,069
Profit of $301 into our general account

Report - Considered a success to make money in first year. Good exposure for club on Q99 which was on location all afternoon. Was long event which stretched volunteers. 
Notes for next year: Develop better sponsorship packages, better display of prizes, consider price drop (three balls for $5 maybe instead of $10), get posters up around town in advance, consider partnership with existing golf tournaments, maybe as a side event at Rotary or Chamber of Commerce tournament, Wee Links is up for sale (monitor for next year), create or purchase road signage outside entrance, promote at other clubs as much as possible. 

Red Cross Rocks
Event virtually rained out, little public turnout. Still, club manned and operated the Red Mile, raising $326 total with 20 per cent of $70 coming to the club. Congrats to Cory for organizing the event and all club members who braved the cold and wet, especially Bill who went in the dunk tank. See the Facebook page for photos.

Summer Market
Proposal reviewed. Idea calls for club to partner with curling club to set up and host a summer market. Proposal seen as good exposure for club, good revenue generator, place to sell Duck Race tickets.
Motion to proceed with creating a proposal to present to curling club
Motion- Cedrick - second Cheryl
Club votes 7-1 in favour of proposal. Two votes sent in by proxy makes vote 8-2 in favour.
Cory agree to become chairman of the project and will create proposal and return to the club with ideas.

Media Survey
Wave Media (Kevin Hilgers) approach club to run a Grande Prairie media survey. Consists of club members setting up at certain stores such as Timber Mart, Keddies, Co-Op, Ernies and asking shoppers about their media choices. Hilgers will pay $15/person/hour to run survey. One day event, Saturday, Sept. 8. Good money for club. 
Volunteers will be needed