August 28th, 2007 Minutes

In Attendance: Gabrielle Boulet, Kathleen Crouse, Michelle Dupont, Bill Given, Jacqueline Hutton, Tim Lau, Cedrick Leblanc, Cheryl Luken, Jeff Morgan, Cory Tretiak

Guests: Dale Tiedemann, Cheryl Clarke, Sabrina Lindquist

Meeting Called to Order: 7:30 PM

Last Meeting Action Items

Website
Bill and Cedrick to coordinate a website – blog site.
Domain name: gprotaract.org
There will be links to the general email address for contact.
Meeting minutes will be posted on the blog, once distributed.
Bill and Cedrick to be Website chairs, as opposed to an actual committee – as our club is already limited in size.

Signing Authority on Bank Account
Meeting minutes to change over – positions are not specific in the minutes.
Melissa Pool is our contact at CIBC in order to change over names.
We will amend the meeting minutes to indicate last names & positions.

Action Items: Kathleen, as Treasurer to book an appointment for Michelle, Kathleen and Gabrielle to gain signing authority on account.

Club Service Director Nominations
The focus for Club Service is:
Membership
Retention
Follow-up with guests & potential members
Monitor 60% attendance

Glen had originally taken on this role, however, has since moved on to a Rotary Club. Jacqueline has shown an interest, no other nominees – Michelle passes to have Jacqueline as Club Service Director, Bill motions to accept.
Jacqueline Hutton is the 2007 term Club Service Director.

Summer Market Fundraiser
Proposal to organize Summer Market. Cory is creating the proposal to present to the curling rink as the location. The proposal will include our needs & what we will provide. Nothing is to be presented at this time – as a club we will review the proposal, making a firm decision whether to proceed or not.
Concerns have been brought up regarding our resources. This is a Saturday event, which will consume some of our necessary volunteers, which we, as a club will require next summer to sell Duck Race Tickets.
The money gained from holding the Summer Market will be general use.

Action Items: Cory to present proposal at next meeting, September 11, 2007.

Upcoming Events

Rotary Cup Presentation - Grande Prairie Rotary Club
Friday, August 31st, Michelle is the guest speaker at the Friday Club’s general meeting. She will be speaking about our club, the new term, our goals, as well as presenting the 2006-2007 term Rotary Cup to the past president Harry Sandhu. We will be showcasing our new brochures. Please come and show your support.

Social Night – Corn Maze
Tuesday, September 4th marks our second Social night – Cory to organize the event. Although Cory had originally planned to hold a rock climbing night at the GPRC climbing wall, as a club we have decided to go the local Corn Maze as it is only open until the end of September.

Action Items: Cory to organize final details & email club.

Wave Media – Media Survey
Next Saturday, September 8th, we need enough volunteers for 5 different locations, at least 3 people per location. The survey will ask questions regarding what radio stations people listen to, which newspaper they read, etc. Our club will earn $15/hr. for volunteering. 2 shifts have been assigned; please sign up if you can make it. We accept non-Rotaract/Rotary members to volunteer. Bring friends or family who may be interested.
A sign up sheet is being passed around.

GPRC Orientation – Booth
Wednesday, September 12th @ GPRC. 2 volunteers are needed to run the booth. Please sign up on sheet being passed around if you are able to attend. We have a booth with power, which will allow us to showcase a PowerPoint presentation.

Action Items: Bill has PowerPoint presentation. Kathleen to issue cheque in the amount of $15.00, payable to GPRC.

Quad Club Ball Tournament
September 16th is the annual Family Ball Tournament, held at South Bear Creek ball diamonds.
Children’s game starting at 11:00. Adult game to follow. Dinner at 5:00 – 5:30
Please sign up on sheet being passed around.

Round Table

International Project: Bill received an email from a Rotaract Club in Nigeria, the same club who had contacted our club last year to do a Culture Box exchange.
They would send us a box with items specific to their culture; in return we would send them the same.
As a club we agree this is a fun idea to pursue.

Action Items: Bill to confirm with the club & proceed.

Street Performers: Jacqueline brought box of goodies for those who volunteered at the Street Performers Festival in July.

Meeting Adjourned: 8:08 PM (that had to be a record for a meeting)