August 14th, 2007 Minutes

Attending:
Michelle, Jacqueline, Glen, Cory, Jeff, Cedrick, Cheryl, Brock, Darrell
Guests - Heather Dunsworth, Sara McIntaggart, Sarah Nightingale

Motion - Approval of meeting minutes 
Motion - Jeff - seconded Jacqueline
Pass

Motion - Approval of last meetings minutes
Motion - Jacqueline - seconded Cedrick
Pass

Rotaract Web site
Work underway on new site for the club as old one is very outdated
Bill set up template on Blogspot, feedback positive

Web site to be left in the hands of Bill and Cedrick to co-ordinate

Duck Race
Incorporation process still underway, all other work on back burner until incorporation done. Glen to co-ordinate lawyer with Gabrielle.

Club Service
Need a director of Club Service for this year. Job involves co-ordinating public exposure for the club, helping to run events that promote the club, recruiting new members and keeping in touch with prospective new members who come as guests.
Any one interested in the position is encouraged to say so at the next meeting.

Rotaract Cup
Michelle as President to speak at the Friday Grande Prairie Rotary Club during their meeting Aug. 31 (that’s this Friday). Michelle will present that club with the Rotaract Cup, given to the club that helps our club the most. Will also speak to that club about our activities and our constant membership drive. Any club members who can are encouraged to attend that meeting to show support. Meeting is noon, Grande Prairie Inn in the club’s room. Ask at the front desk if you don’t know. Lunch is free for visiting Rotaract members. 

GPRC Membership event
Club will have a booth at GPRC during their new student orientation program, Wednesday, Sept. 12. A few volunteers will be needed to promote the club at this event. Michelle will send out a sign up list.

Rotary Ball Tournament
Come play catch with the other clubs...
Softball tournament Sunday, Sept. 16 at South Bear Creek. Great way to meet other Rotary members. Any questions ask Michelle

Northern Alberta Job Fair
Kevin Hilgers travelling circus of jobs... 
Well not really, Hilgers’ company Wave Media runs a twice annual job fair at the Crystal Gardens where companies set up booths to promote themselves and find new workers. Hilgers as a member of the Friday club has (very generously) offered to give us free space to promote Rotaract at the event. It runs Nov. 7. More information to come.

Community Service
Need Director - any one interested say so at next meeting
International Service
Possible ‘culture box’ exchange with a Rotaract Club in Africa being planned. Bill to track if needed.

Longest Day, Longest Drive, Longest Putt
Final report submitted - we made money - YAAAAA

Sales of $1,370
Expenses of $1,069
Profit of $301 into our general account

Report - Considered a success to make money in first year. Good exposure for club on Q99 which was on location all afternoon. Was long event which stretched volunteers. 
Notes for next year: Develop better sponsorship packages, better display of prizes, consider price drop (three balls for $5 maybe instead of $10), get posters up around town in advance, consider partnership with existing golf tournaments, maybe as a side event at Rotary or Chamber of Commerce tournament, Wee Links is up for sale (monitor for next year), create or purchase road signage outside entrance, promote at other clubs as much as possible. 

Red Cross Rocks
Event virtually rained out, little public turnout. Still, club manned and operated the Red Mile, raising $326 total with 20 per cent of $70 coming to the club. Congrats to Cory for organizing the event and all club members who braved the cold and wet, especially Bill who went in the dunk tank. See the Facebook page for photos.

Summer Market
Proposal reviewed. Idea calls for club to partner with curling club to set up and host a summer market. Proposal seen as good exposure for club, good revenue generator, place to sell Duck Race tickets.
Motion to proceed with creating a proposal to present to curling club
Motion- Cedrick - second Cheryl
Club votes 7-1 in favour of proposal. Two votes sent in by proxy makes vote 8-2 in favour.
Cory agree to become chairman of the project and will create proposal and return to the club with ideas.

Media Survey
Wave Media (Kevin Hilgers) approach club to run a Grande Prairie media survey. Consists of club members setting up at certain stores such as Timber Mart, Keddies, Co-Op, Ernies and asking shoppers about their media choices. Hilgers will pay $15/person/hour to run survey. One day event, Saturday, Sept. 8. Good money for club. 
Volunteers will be needed