July 22, 2008 Meeting Minutes

Attendance: Darrell Winwood, Cheryl Budjak, Jose Magat, Gabrielle Boulet, Kendra Wilson, Becky Watson, Sarah Davison, Dana

Guests: Tyler, Anna - Cheryl's guest.

Approval of Last Meeting's Minutes: Becky motion, Cheryl second - passed.

Approval of Meeting Agenda: Sarah motion, Becky second - passed.

Action Items:

Evergreen Park Project: Michelle not present, will get stats update Aug 12 meeting. Kendra reports went well, did survey, had good response. Thanks to those who volunteered.

Clubrunner: Brief review of what Clubrunner is, training has been graciously offered by Kevin Hilgers, Rotary member. In need of computer, projector, and a 1/2 hr of your time to learn the ropes; a very useful tool with way more functions than we are currently using.

Stompede Fundraiser: Ashley's got the goods, so we will wait to hear the results from her at next meeting.

Duck Sorting Day: With the way tickets sales are currently sitting, we are preparing to sort ducks. Proposed date is August 10 at the Lion's Learning Centre - Murray has advised their space is most likely available to use for this - Darrell to confirm. PUSH PULL OR DRAG you and your closest 20 friends to help out with this - it's going to be a big job! Side note: Meeting consensus to claim this as our official August Social - Gabrielle will look into some pizza for us, Sarah will look into some sort of way to make this fun! More details to come. Thanks in advance, you diehards!

Street Performers Festival: A fun time had by all, the English Gents stole the show. 138 tickets sold, $155 proceeds from I Am Silly magic goods sales, $330 proceeds from water sales/donations. Thank you Cheryl for organizing water sales; thanks to all who volunteered.

Old/Ongoing Business:

Duck Race Ticket Tally is 1020 sold to date. That means 13,980 left to go - let's push those tickets! Darrell attended Wed and Fri Rotary Clubs, seven books taken by members to sell on our behalf. Proposed plans to have Rotaract members attend Rotary meetings again to sell individual tickets to members. Cheryl has arranged ticket sales at Walmart for this weekend, July 26 and 27 (Cheryl, how do you know so many people?).

Shifts are as follows:
Saturday 9am-1pm: Cheryl and Gabriel
Saturday 1pm-5pm: Cheryl (we need one more here...any takers?)
Sunday 9am-1pm: Darrell (again, one more needed)
Sunday 1pm-5pm: Dana, Kendra

Request for additional volunteers for daily deposits, schedule is currently being done up one week in advance - please let Gabrielle know when you can help. Request also for any ideas of additional ticket sale venues or volunteers - please advise any executive member if you know of anywhere/anyone.

New Business:

Banking: Motion to amend signing authority on banking from Gabrielle, Kathleen and Michelle to Gabrielle, Darrell and Miranda. Cheryl motion, Becky second - passed.

Lions Club Big Bike Event: We have been given invitation to enter a team, but, with Duck Race volunteering etc, will not be officially doing so - feel free to attend and enter if you so choose.

Reminder next meeting August 12, 7:30pm Stanford Inn

Executive Retreat? Agreed to plan at some point after Duck Race, proposed long weekend overnight trip not feasible for some executives. More planning to come.

More tickets, anyone?? Darrell has many tickets ready to sell! Get them while they're hot...

Roundtable:

A few things to ponder - would we like a guest speaker to come in and discuss meeting and time management skills? Kendra generously offered to run a session for us as this is her forte. More to come. New schedule for social night organizers to be made soon, as August is last month planned.

Meeting Adjourned

Rotaract Photo Scavenger Hunt & Executive Changeover BBQ!!

Tuesday, July 8 - 6:30 PM
at Michelle’s Place
(7831 Cedarwood Park)

Hamburgers, Hotdogs, and Condiments will be provided. This is a potluck event so please bring something to share with the group! Some suggestions: Salads, Chips/Munchies, Beverages, Fruit, Veggies, etc.

For More Information Call Dale (780) 933-8014 or email dtiedemann at stars.ca

Bring Your Digital Camera for the
Photo Scavenger Hunt

June 10, 2008 Meeting Minutes

Attending: Ashley MacDonald, Gabrielle Boulet, Michelle Dupont, Dale Tiedemann, Tim Lau, Kendra Wilson, Darrell Winwood, Jacqueline Hutton

Guests: Shea Mildenberger, Tyler Bulford, Jarrett Leinweber, Briege (didn’t get her last name)

Minutes: Motion to accept past minutes - Gabrielle, second - Dale

Agenda: Motion to accept - Jacqueline, second - Ashley

Old Business

June social night: June 7 event did not happen as planned, rescheduled to June 21. Dale to get Rotaract banner to Kendra, event details to be sent out by Ashley.

Duck Days: No volunteers needed for event - yaaaaa - thank you Helen Rice

Wave fundraiser: Event still TBA, maybe next meeting

Club Runner: Darrell to arrange training session with Kevin Hilgers for incomming executive.

Duck Race: Last details have been sent to AGLC, volunteer groups to be contacted ASAP to line up selling schedule

Homeless for a Night: Kendra, Cheryl, Jose, Michelle, Gabrielle all volunteer at event. Event a success for Sunrise House, raised $34,000.

Stompede fundraiser: No total yet of money raised from Stompede merchandise sales. Ashley to try and update club at next meeting.

New Business

Bylaw ammedments: June 24 meeting vote to be held on ammeding bylaws to add in disalluision clause – ALL MEMBERS POSSIBLE SHOULD ATTEND

Change over party: Rotary year to change over effective July 1. Dale to help plan event possible for Canada Day.

June 21, 2008 Social Event

What: Dinner & Dancing

Where: Egan's (Big Table) & Rock City (VIP Section)

When: Dinner at 8 PM - Dancing at 10 PM

Who: Everyone, except minors (minors will have to wait in the car)

Why: Dare I point out the obvious?

May 27, 2008 Meeting Minutes

Rotaract General May 27, 2008

Guest: Tyler Bulford from Peace Wapiti Academy
Attending: Michelle Dupont, Cheryl Luken, Gabrielle Boulet, Kendra, Jose, Darrell

Minutes: No minutes as Darrell screws up and no finish minutes from last meeting
Agenda: New items added – approval motioned by Gabrielle, seconded by Jose

OLD BUSINESS:

Parcel of Culture:
Praise the Lord, it's done. Package is in the mail and away!

Chair Affair
Club volunteers help with the set up of the event, which was a fund raiser for the Community Village. The event raised about $20,000 – good job to all.

Duck Race
Gaming has the package, ticket proof is being done, Co-Op secured for the whole summer, all weekend. Progress on-going.

District Conference
Cheryl (a real bed hog) and Tim (a lead foot driver) attend the event in Camrose to represent club. Rotaract help run the House of Friendship along with volunteers from the Edmonton Centre club (which is a real super-keen club according to Cheryl).Cheryl agrees to the district Rotaract chair for one more year (which mean we get to keep her in the club for one more year – yaaaaaaa!).

Cheryl also agreed (with help from Edmonton Club) to plan and help host in Edmonton a Zone 22 (a really big area across the Prairies and U.S) Rotaract conference. Our club will be in charge of sponsorship, need club member to take on that role (sit on those hands Michelle – resist the temptation).

Wave fundraiser
Details on event remain MIA. Just waiting for information.

Homeless for a Night
Plenty of club volunteers for the event. Participants still needed, contact Sunrise House if interested.

Stompede fundraiser
Club to operate the merchandise tent, get a donation. Lots of volunteers still needed.

NEW BUSINESS:

July Social event
July 7 – dinner and dance at Rock City. Kendra to organize, Gabrielle to contact friend about limo service.

Duck Days
Gabrielle to contact Helen Rice about the event.

Interact Club
Gabrielle and Cedrick represent Rotaract at start-up meeting. Results uncertain but club might charter before the end of the school year at Peace Wapiti Academy. Rotaract supports the idea but Swan City Club to be parent club.

May 13, 2008 Meeting Minutes

Rotaract General
May 13, 2008

Attending: Darrell Winwood, Gabrielle Boulet, Michelle Dupont, Tim Lau, Cedrick LeBlanc, Cheryl Luken, Kendra Wilson, Jose Magat
Guests: No guests

Agenda approval: Agenda altered - removal of guest speakers - ammended agenda approval motion by Tim, seconded by Kendra - passed
Minutes of past meeting: Approval motioned by Cheryl, seconded by Gab - passed

Old/Ongoing business

Parcel of Culture: Secretary is running out of metaphors to describe how this item keeps coming back but for all who have seen The Shining...... imagine an axe smashing through the door.... “Here’s.... the Parcel of Culture....”

But ultimately President Michelle says blame her for it still being on the agenda. It will soon be mailed out with the one item still missing.

Job Find
Club set up a booth at April Northern Alberta Job Find fair at the Crystal Gardens. Used as a promotional event, recognition good (they don’t know if they like us but they’re starting to remember us). No one invited at the event turned up at the May social event (party poopers), but event still seen as worthwhile and valuable. At next event plan to hit up people working at the other booths.

Green-athon
Few club members attend event to participate but a successful event overall.

Crime Prevention Surveys
Michelle, Cory and Sarah participate in event. Good time had by all with the teenagers who may or may not be on drugs, booze and inappropriate under age sex (they weren't sharing). At least that's what the surveys were designed to find out. Community Action on Crime Prevention likes Rotaract.

VSB Luncheon
Michelle and Darrell attend. Nice lunch, lots of people, speeches, networking, etc.
Club could potentially sponsor event next year if we have actual money. Could be nice publicity for the club.

Duck Race
Committee proposes to change date of race to Aug. 24 (Sunday). Accepted by club. Darrell to contact partners. Car is ready for decals. Michelle has secured space in the Prairie Mall for all of June and July.

District Conference
Cheryl and Tim plan to attend . Expenses to be submitted to club and we’ll figure out to pay (maybe from the top secret presidential Hawaii fund hmmmm, or have I said too much...).
Michelle motion for new Rotaract Travel policy:
“Rotaract travel policy about fuel is – gas cost or milage will be paid whatever is lower. Milage rate to be set at ¢.35”

- Passed by club

Wave Media Survey
Fund raiser on hold, waiting for more information from Wave.

Homeless for a Night
Night of June 6. Volunteers are needed - volunteer sheet passed around. Plenty of club interest, volunteers registered and fine.

Stompede Fund Raiser
Club volunteers will work at merchandise tent during Stompede in return for a donation. Sign up sheet passed but NOT filled out fully, more needed.


New Business
(yes, after all that we still have new business, all that was just old)

Chair Affair
Club to volunteer at fund raiser for the Community Village doing set up work. Sheet passed around. Event is May 24, afternoon and evening.

Poker Night
(Yes, it’s actually an agenda item that doesn’t have the club volunteering at something new yaaaaaa)
Put on your best poker face and join your fellow Rotarians for a Quad Club event. Sign up sheet passed around, any questions contact Friday club.

Longest Day of Golf
Club executive proposes to not do event again (at least this year). Club too busy with Duck Race and other events plus date conflicts with Chamber Golf Tournament. Event cancelled for 2008.

Lobster Fest (I could make a joke here, but the minutes are getting kind of long and I’m a little brain dead now)
Come stuff your face with surf & turf for $50 Saturday night, May 31, at the D-Company Armouries all in support of Rotary and large scale fund raising events. Rotaract to work the door as volunteers. Contact Cheryl for more information.

April 22, 2008 Meeting Minutes

Rotaract General - April 22, 2008

Attending: Jacqueline Hutton, Gabrielle Boulet, Michelle Dupont, Tim Lau, Cedrick LeBlanc, Cheryl Luken, Darrell Winwood, Miranda LeClercq, Ashley McDonald, Kendra Wilson, Dale Tiedemann, Beck Watson

Guests: Julianne Fraser, Dana Moody, Jose Magal, Tyler Bulford, Jenny Oatway, Jari Lynn Anderson, Sarah Jensen

Agenda: Motion for approval by Cheryl Luken, seconded by Dale Tiedemann - passed
Minutes: Motion for approval of past minutes by Cedrick LeBlanc, seconded by Gabrielle Boulet

Guest Speakers: SSOS (Students Saving Our Society) group from Peace Wapiti Acadamy. Giving presentation club about group’s work to raise awareness of genocides in Darfur region of Africa. High school-based group which has organized a conference and several other awareness initiatives in the city. Very solid presentation by group. SSOS hoping to raise a further $5,000 towards relief efforts in region which they are hoping Rotary in Grande Prairie will match for a goal of $10,000 or more. Contributions to be discussed at a future date.

Parcel of Culture:
At this point we might have been able to walk to Africa and hand deliver it the parcel, but never-the-less it’s on it’s way and let this be the last time it shows up on the minutes for a very long time.

Social Event: Planned for May 6 at Ceramic Hideaway on 100 St. and 100 Ave. at 7 p.m.

Duck Race: Final touches underway, committee to offer more details at next meeting.

District Conference: $150 Rotaract rate set for district conference in Camrose, Cheryl to be attending and representing the club. Not too late to join her.... talk to Cheryl for more information.

Job Find: Booth preparations done, sign-up sheet passed around for anyone able to volunteer a shift at the booth. Social event to be promoted there for prospective members.
Blood Donation Drive: Darrell to wrap up results and send off

GSE Bangladesh: Exchange group coming to Grande Prairie, was scheduled for May but event has been postponed to later because of Visa issues with people visiting. Stay tuned for more details, same Bat-Time same Bat-channel...

Wave Survey: Club offered chance to do little survey for Wave Media about vehicle traffic Evergreen Park. Easy gig for some general revenue. Club to accept offer, more details to be forthcoming.

Homeless for the Night: Event on June 6, major fund raiser for Sunrise House. Club typically volunteers at the event, anyone interested mark it on your calendar now. It’s an overnight outdoor event for the youth shelter. Kendra offer to organize club’s participation, contact her if interested.

Green-a-Thon: Event on May 3, sign-up sheet passed around if anyone interested.

Crime Prevention Surveys: Darrell present volunteer request from city’s Crime Prevention department. Request is for Rotaract to help administer surveys to junior and senior high school students asking about drugs, crime and whatever other fun stuff they get into on a Friday night. Names collected and information passed to Crime Prevention for follow up.

Stompede: Ashley McDonald make club aware of chance to volunteer at the Stompede to earn some general revenue cash. More information to come at next meeting.

Lobster Fest: Start saving your appetite now, surf-and-turf on May 31 at the D-Company Armouries as a fund raiser for Rotary district events. Tickets $50-$60, Rotaract to also volunteer at event. More information to come.