Attendance: Gabrielle Boulet, Darrell Winwood, Miranda Leclerc, Dana Moody, Jose Magat, Dale Tiedemann, Kendra Wilson, Michelle Dupont, Cheryl Budjak
Guest: Cedrick Leblanc, Glen Tissington, Chris Anderson of the Swan City Club, Kim of Rock City
Approval of Last Meeting Minutes: Gabrielle motion, Dana second Passed.
Approval of Agenda: Darrel motion, Michelle second. Passed.
Guest Speakers: Chris Anderson of the Swan City Rotary Club, and Kim of Rock City
• Chris Anderson: Chris was speaking to the club asking if we would be interested in helping sort books, as well as donate so they can be passed on to Schools and Libraries in Western Ethiopia, and Sudan. If we were to take on this role, it would happen the first week of June. Requirements would be sorting and packaging these books and goods for the trip overseas. It has also been brought to his attention that there is opportunity at the all schools, to help clean lockers and lost & founds after school is finished and donate the left over items to a charity of our choice. These goods would just be thrown out if we do not decide to take this on. Executive will discuss and respond to Chris as soon as possible.
• Kim: She is interested in working with Rotaract and creating a fundraiser for the Community Foundation. Rock City will be holding an event and auctioning off Neon Signs with proceeds going to the Community Foundation. Our role would be to come up with marketing ideas, presenting, and promotion of this event. It will be held in September. We asked if some of the proceeds could go towards the Grande Prairie Rotaract Club, and she seemed open to the idea. Will discuss further at a later date.
Action Items:
• Down Town Business Association: Sarah Davison to attend meetings on behalf of Rotaract, will discuss at a later date.
• Stompede Weekend: The club was approached by Cathy, organizer of the Stompede, to sell beer tickets in the beer gardens. There is a potential of earning some money for the club, but will require 20 people from the club for each night. Unfortunately, we have other commitments on the weekends such as Duck race, and Ovations Dinner Theatre. The Executive committee will discuss further and decide if this would be beneficial for the club.
Old/Ongoing Business:
• Rotaract Co Chair: Discussed the position requirements, which are still not to clear to the club. We decided that we will pass on nominating someone in our club because Cheryl was elected last term. We look forward to seeing what the other clubs have to offer!
• Ovations Dinner Theatre: We are requiring everyone in the club to take at least two shifts for either coat check, or bussing. Please contact Michelle for further information, and shift signup sheets. Spouses and friends are welcome to come and work the coat check!
• Bottle Pickup: The bottle pick up at the mall has been very rewarding to the club, bringing in around $200.00 to the club as of yet. To be fair, we will pair people with access to trucks, to someone without. The bottle depot is open 9-5 Monday – Saturday, and open 11-5 on Sundays.
• Rotary Greenathon: The Rotary Greenathon is coming up this Saturday, if you would still like to volunteer please sign up. There is a pancake and sausage breakfast at 7:30 at the Rotary Campground. Busses leave at 8:30 so make sure you are there by 8:15.
• Duck Race: The Duck Race launch party is this Wednesday! It starts at 4, with speeches at about 5:30. Unfortunately our tickets have not been printed yet, hopefully by this upcoming weekend we will be selling.
New Business:
• Homeless for a night: Friday, June 19th we will be participating in ‘Homeless for a Night’. We will be requiring volunteers to cook soup and grilled cheese for the participants. This year they will have T-Shirts available for only $6.00 each. A great way to support and you can also wear it for other volunteer events.
• ClubRunner Training: Kevin Hilgers will be doing the training ClubRunner sometime in May. This is necessary for all current and incoming Executive Members.
• Lobster Fest: Being held the last Saturday in May, this is an awesome event. They are having steak, lobster, and a cash bar. Our club will be selling tickets at the front table. We will also be colouring peoples pinkie fingers purple, for a dollar donation to immunize 1 child in a 3rd world country for Polio. There are only estimated 1600 cases of Polio left in the world!
Membership Minute:
• Coffee Time:
Cheryl & Spencer, and Dana & Dale: Some members were not present, will tell us about their coffee time next meeting! No new names have been drawn.
Monday, May 11, 2009
Wednesday, April 15, 2009
Rotaract Meeting - April 14, 2009
Attendance: Gabrielle Boulet, Darrell Winwood, Sarah Davison, Michelle Dupont, David Crouse, Mark Forman, Lisa Hansen, Dana Moody, Dale Tiedemann, Rebecca Villebrun, Kendra Wilson
Guests: Cedrick Leblanc, Matthew Hall (soon to be a full fledged member! whoot whoot!)
Guest Speaker: Lane Smith from Ovations Theatre
1. Intro of members and guests (above)
2. Guest Speaker: Lane gave us some great insight on what to expect and what happens when we volunteer at Ovations. He also let us know that we are more than welcome to place our club brochures and info as well as Duck Race info etc around the front tables and in a display case - AWESOME! A sheet was passed around outlining the rules and protocol for both the coat cheque procedure as well as bussing procedure. Above all, he stressed that this is to be a FUN time!! Yes, we are there to work and make sure things run smoothly - but the more we can engage the guests in a fun professional manner, the better - Lane mentioned the tips we earn usually reflect how exuberant the volunteers are! See Michelle if you did not get a sheet outlining duties etc. A few more key points to note: Please wear all black, definitely no open toe shoes, and no jeans! We are able to take some time to watch the show in between duties, and tell whoever you can to come on down and have a great meal and show! Thanks, Lane, for the opportunity to earn some funds for the club, and promote the club to potential new members! Lastly - we will be hosting an intermission segment, thinking perhaps a "pin the tail on the ducky" game to include participation from the audience for a chance to win theatre tickets, duck race tickets, and other various prices. Stay tuned for further ideas on this show! Please contact Michelle @ dupontm @ telus.net
3. Approval of Last Meeting Minutes: Darrell first, Dale second. Passed.
4. Approval of Meeting Agenda: Sarah first, Dana second. Passed.
5. Review of Action Items from Previous Minutes:
• April Social Night: Was a huge success! 7 people came out and scaled some walls, had a great time rock climbing at the college! Thanks to Gab and Jeff for spotting everyone, and thanks to Jose for planning. Social Night Schedule for next few months: MAY=DARRELL
(paintball?), JUNE= GAB (changeover party), JULY=DANA (bowling/golfing?). Stay tuned!
• Downtown Business Association: Darrell advises that last he spoke with Helen Rice, she had offered some "sidewalk sale" tables at the Canada Day parade to sell Duck tickets, as well as something of the same sort potentially with the Iskoteo festival. Attending meetings? Sarah attends them already, will talk to Helen next meeting and firm some more things up for the club. Stay tuned!
6. Old/Ongoing Business:
• Black Tie Bingo: Volunteers resigned up for Dale - the last sheet is MIA.... Dale is looking for about 6 volunteers for this event on Saturday, think we got about 5. Black Tie Bingo is a formal affair, movie star theme this year, so dress up dainty and come down to help out! Rotaract will be doing coat check, and perhaps helping out throughout the night with a few different draws happening, etc. The vent is expecting over 300 people, so there will be lots to do! We are allowed to wear our Rotaract name tags and some signage at coat check. Please show up between 5-5:30 on Saturday.... see you there! Any more info needed, please contact Dale @ d_tiedemann@hotmail.com. Thanks!
• Volunteer Service Lunch: If you are one of the people that is attending, you must pick up your ticket at the VSB office BEFORE the luncheon. This office is located across from Blackman's Butcher Shop (same side of the street, on upper corner near Sylvan learning, Incubus Tattoo, etc). Not sure of the hours, but assume daytime business hours to be the norm.
• Bottle Pickup: So far, no cheque from the Recycle Depot, but let's keep em coming! They issue cheques once per month only if account sits at over $50.... so we should be getting one soon! We reviewed pick up procedure (please refer to last two meetings minutes for details again on this). Sign up sheet went around - but we still need a few more people! The commitment is a one time pick up per week, pick the bottles up from the mall, label them, then drop them off at the depot. Please contact Sarah @ mymortgage@telus.net for sign up or more details/questions.
• Rotary Green-a-thon: Saturday May 2 @ 7:30am, Rotary campground (on the bypass). Please see previous meeting's minutes for details of this campaign. Overview: garbage pickup around our lovely city to make it clean and prettier! Grade 5 and 6 kids come out and do this, starting with a pancake breakfast, and ending with a barbecue...... sign up if you haven't already with Gab! She will need someone to help her visit some schools to promote this day and hand out waiver sheets to the students to participate as well. For more info, contact her @ gabannie@hotmail.com
• Duck Race: We are still looking at our May 1 launch date, to kick off in fine form with somewhat of a party at the Keg. Some issues to ponder and give Darrell some input if you can: Ticket sale venues - we need some! Currently have deals with the mall and Coop, Home Depot, Walmart, IGA, Best Buy and Superstore - let us know if there is anywhere else we can get a booth set up to give this event more exposure and sales!! Ovations is also a great opportunity we've afforded for the Duck Race - we are title sponsor for the month of May. Next Duck Race meeting to be held next Tuesday (April 21) at 6pm, eastside Esquires coffee - feel free to join the committee if you would like more info, or want to get more involved! For more info, you can also contact Darrell @ dwinwood1@mac.com
New Business:
• Rotaract District Co-Chair: Gab received email from the district yesterday afternoon that there will be a vote shortly for this position in the district. All applicants must also submit a bio for review - these will be reviewed by clubs prior to voting. An important note: you cannot vote for your own club member on this poll! We are proud to say that our very own Cheryl is the inaugural current co-chair!! Kudos to Cheryl on this - taking on a brand new role is a trying thing sometimes, and she did a great job! Deadline for nominations and bios is *gasp* Friday, April 17 - but this can be extended if need be seeing as such short notice was given to our club.
• Ovations: As discussed above. Final note: Please consider being a volunteer for this if you are NOT going to the district conference, which falls on one of the same weekends in May - the long weekend. Thanks!!
• Stompede: Pretty sure we figured out this is happening in the last week of May. Darrell was approached to think about entering a team from the Club to volunteer throughout the event. We did this last year - had many of our members help out quite a bit, and did not receive any proceeds as we thought we would in return...... The people who volunteered say it was alot of fun - just a shame we did not get any funding for the club as promised. This year, Darrell was told we could expect anywhere between a $3000-$5000 honorarium for our efforts - a really great amount of money! Sarah did bring up concern around over-committing our club members to too many events - was discussed by club. Agreed that we have stretched our membership over quite a few projects for the next few months, and what with it being summer it's been proven to be that much more difficult to get the volunteers and bodies needed for events. To date, club has Ovations, Green-a-thon, Black Tie Bingo, Bottle Pick-up, Duck Race, District Conference running over the next few months - alot of great stuff, but quite the schedule! Agreed to have Darrell get more info on this, and we will revisit in a future meeting. If not this year, let's keep in front of mind for next year? Sounds good! Stay tuned.
• Rotary Club Updates: changes to meeting times/places for two of the Rotary clubs in town to note: Sunrise Club: Tuesday April 21 @ 7am, held at the Community Village - info session. GP Club: effective Friday, April 17, meeting will be at Quality Inn (no longer GP Inn).Guests: Cedrick Leblanc, Matthew Hall (soon to be a full fledged member! whoot whoot!)
Guest Speaker: Lane Smith from Ovations Theatre
1. Intro of members and guests (above)
2. Guest Speaker: Lane gave us some great insight on what to expect and what happens when we volunteer at Ovations. He also let us know that we are more than welcome to place our club brochures and info as well as Duck Race info etc around the front tables and in a display case - AWESOME! A sheet was passed around outlining the rules and protocol for both the coat cheque procedure as well as bussing procedure. Above all, he stressed that this is to be a FUN time!! Yes, we are there to work and make sure things run smoothly - but the more we can engage the guests in a fun professional manner, the better - Lane mentioned the tips we earn usually reflect how exuberant the volunteers are! See Michelle if you did not get a sheet outlining duties etc. A few more key points to note: Please wear all black, definitely no open toe shoes, and no jeans! We are able to take some time to watch the show in between duties, and tell whoever you can to come on down and have a great meal and show! Thanks, Lane, for the opportunity to earn some funds for the club, and promote the club to potential new members! Lastly - we will be hosting an intermission segment, thinking perhaps a "pin the tail on the ducky" game to include participation from the audience for a chance to win theatre tickets, duck race tickets, and other various prices. Stay tuned for further ideas on this show! Please contact Michelle @ dupontm @ telus.net
3. Approval of Last Meeting Minutes: Darrell first, Dale second. Passed.
4. Approval of Meeting Agenda: Sarah first, Dana second. Passed.
5. Review of Action Items from Previous Minutes:
• April Social Night: Was a huge success! 7 people came out and scaled some walls, had a great time rock climbing at the college! Thanks to Gab and Jeff for spotting everyone, and thanks to Jose for planning. Social Night Schedule for next few months: MAY=DARRELL
(paintball?), JUNE= GAB (changeover party), JULY=DANA (bowling/golfing?). Stay tuned!
• Downtown Business Association: Darrell advises that last he spoke with Helen Rice, she had offered some "sidewalk sale" tables at the Canada Day parade to sell Duck tickets, as well as something of the same sort potentially with the Iskoteo festival. Attending meetings? Sarah attends them already, will talk to Helen next meeting and firm some more things up for the club. Stay tuned!
6. Old/Ongoing Business:
• Black Tie Bingo: Volunteers resigned up for Dale - the last sheet is MIA.... Dale is looking for about 6 volunteers for this event on Saturday, think we got about 5. Black Tie Bingo is a formal affair, movie star theme this year, so dress up dainty and come down to help out! Rotaract will be doing coat check, and perhaps helping out throughout the night with a few different draws happening, etc. The vent is expecting over 300 people, so there will be lots to do! We are allowed to wear our Rotaract name tags and some signage at coat check. Please show up between 5-5:30 on Saturday.... see you there! Any more info needed, please contact Dale @ d_tiedemann@hotmail.com. Thanks!
• Volunteer Service Lunch: If you are one of the people that is attending, you must pick up your ticket at the VSB office BEFORE the luncheon. This office is located across from Blackman's Butcher Shop (same side of the street, on upper corner near Sylvan learning, Incubus Tattoo, etc). Not sure of the hours, but assume daytime business hours to be the norm.
• Bottle Pickup: So far, no cheque from the Recycle Depot, but let's keep em coming! They issue cheques once per month only if account sits at over $50.... so we should be getting one soon! We reviewed pick up procedure (please refer to last two meetings minutes for details again on this). Sign up sheet went around - but we still need a few more people! The commitment is a one time pick up per week, pick the bottles up from the mall, label them, then drop them off at the depot. Please contact Sarah @ mymortgage@telus.net for sign up or more details/questions.
• Rotary Green-a-thon: Saturday May 2 @ 7:30am, Rotary campground (on the bypass). Please see previous meeting's minutes for details of this campaign. Overview: garbage pickup around our lovely city to make it clean and prettier! Grade 5 and 6 kids come out and do this, starting with a pancake breakfast, and ending with a barbecue...... sign up if you haven't already with Gab! She will need someone to help her visit some schools to promote this day and hand out waiver sheets to the students to participate as well. For more info, contact her @ gabannie@hotmail.com
• Duck Race: We are still looking at our May 1 launch date, to kick off in fine form with somewhat of a party at the Keg. Some issues to ponder and give Darrell some input if you can: Ticket sale venues - we need some! Currently have deals with the mall and Coop, Home Depot, Walmart, IGA, Best Buy and Superstore - let us know if there is anywhere else we can get a booth set up to give this event more exposure and sales!! Ovations is also a great opportunity we've afforded for the Duck Race - we are title sponsor for the month of May. Next Duck Race meeting to be held next Tuesday (April 21) at 6pm, eastside Esquires coffee - feel free to join the committee if you would like more info, or want to get more involved! For more info, you can also contact Darrell @ dwinwood1@mac.com
New Business:
• Rotaract District Co-Chair: Gab received email from the district yesterday afternoon that there will be a vote shortly for this position in the district. All applicants must also submit a bio for review - these will be reviewed by clubs prior to voting. An important note: you cannot vote for your own club member on this poll! We are proud to say that our very own Cheryl is the inaugural current co-chair!! Kudos to Cheryl on this - taking on a brand new role is a trying thing sometimes, and she did a great job! Deadline for nominations and bios is *gasp* Friday, April 17 - but this can be extended if need be seeing as such short notice was given to our club.
• Ovations: As discussed above. Final note: Please consider being a volunteer for this if you are NOT going to the district conference, which falls on one of the same weekends in May - the long weekend. Thanks!!
• Stompede: Pretty sure we figured out this is happening in the last week of May. Darrell was approached to think about entering a team from the Club to volunteer throughout the event. We did this last year - had many of our members help out quite a bit, and did not receive any proceeds as we thought we would in return...... The people who volunteered say it was alot of fun - just a shame we did not get any funding for the club as promised. This year, Darrell was told we could expect anywhere between a $3000-$5000 honorarium for our efforts - a really great amount of money! Sarah did bring up concern around over-committing our club members to too many events - was discussed by club. Agreed that we have stretched our membership over quite a few projects for the next few months, and what with it being summer it's been proven to be that much more difficult to get the volunteers and bodies needed for events. To date, club has Ovations, Green-a-thon, Black Tie Bingo, Bottle Pick-up, Duck Race, District Conference running over the next few months - alot of great stuff, but quite the schedule! Agreed to have Darrell get more info on this, and we will revisit in a future meeting. If not this year, let's keep in front of mind for next year? Sounds good! Stay tuned.
Membership Minute:
Have a great week everyone, and see you at the next meeting.....or perhaps Black Tie Bingo? Ovations?? Green-a-thon?? :) Take care!
Meeting Adjourned.
Rotaract Meetting - March 24, 2009
Attendance: Gabrielle Boulet, Darrell Winwood, Miranda Leclerc, Sarah Davison, David Crouse, Kathleen Crouse, Mark Forman, Jose Magat, Dale Tiedemann.
Guest: Cedrick Leblanc
Approval of Last Meeting Minutes: Dale motion, Jose second. Passed.
Approval of Agenda: Darrell motion, David second. Passed.
Action Items:
• Open House: Had great response, potential recruits from the evening, and cheques were made up and presented. thanks to Dana again for getting the space provided and the food! A successful event all in all.
• Bottle Pick up: We reviewed the bottle pickup process, but again for those who weren't in attendance: Please sign up with Michelle or myself for weekly pickup. We have been doing pick up preferably on a Monday/Tuesday, but whatever works for you midweek. When you go into the mall food court, the bottle room is located down the hallway in between the chinese restaurant and taco time on the right hand side (this is the mall's janitorial room as well). The bottles are at the end of the room in the corner in plastic bags. We have left a red Zellers bag there containing a jiffy marker, duct tape, and the power plus account number. Please put the number on tape and attached to the front of each bag of bottles - this way, our account will be credited with the funds. You can take these bottles to either one of the depots - the one on resources is now only open Mondays and Tuesdays, and the other from Wednesdays to Saturdays. There is a drop off spot labeled "power plus" in each depot when you walk in, and you can leave the bags under this sign. So far, we do not have a volunteer for this week - any takers??? I will have a new sign up sheet ready to go at tomorrow's meeting. Thanks to Jose and Gab for last week, and Mark for the week prior. Keep it up you guys!
• Black Tie Bingo: Ah, Dale's bebe, Black tie Bingo! We need volunteers for this for working coat check. A sign up sheet was passed around last meeting, but anybody else that would like to help, please let Dale know! This event is formal, so wear your Sunday's best and come out to help, should be a very fun event. the event is April 18, please be there for 5:30pm (earlier if you can). We have been advised that we are allowed some signage at the coat check, and can keep all tips towards the club! Awesome!
• Volunteer Services breakfast luncheon: 11:30 April 22 at the GP Inn, tickets have been allocated.
Old Ongoing Business:
• Belize Scholarship Project: Gab has found out that our contributions in fact put not one, but THREE TO FOUR students through high school - quite something! We are still deciding on whether we are allocating funds for this from gaming money, or lobster fest funds ($1000 for four years).
• Shelter Box: A quick review: Shelter box is a survival kit that supplies 10 to 12 people with aid/relief though a crisis. They are $1200 CAD each. We need a spokesperson or an ambassador if you will, to go to Peace River, Grimshaw and Fairview for 12pm meetings to present this project - who can travel? Please let us know if your schedule allows, would love the help. More to come, so stay tuned.
• Duck Race: And, over to Darrell for an update: Gaming has received our application, we are just waiting on the approval from them - so the ball is rolling quickly! April 30 has been confirmed for ticket sales to commence. We still need to find and confirm locations for ticket sales - this is a 12 week campaign. Please let Darrell or a member of the Duck Race committee know if you are aware of a location we could use commencing April 30 for 12 weeks running, or even a portion of this time.
• DTBA invites: Helen Rice has extended invites to our club for the Downtown Business Association committee meetings and participation in the Canada day parade a Duck race ticket booth perhaps?..... more to come on this proposal. Also, Iskoteo festival may be somewhere we could sell tickets or participate in the events (this is an arts festival happening in June in Grande Prairie featuring many local artisans - how cool!). Again, more to come on this...
New Business:
• Social Night: April 7 wall climbing, 7pm at the college $18-$20. This event has happened, Jose you will have to fill us in on how it was! Hope it was a success
• Rotary Green-a-thon: let's clean up this city of ours! the 1st Saturday on May there will be a garbage pick up day in Grande Prairie. Kids volunteer as well from local schools, so you may be in charge of a gaggle of little ones doing their best! Gab did it last year, reported it to be very entertaining.... complete with a pancake brekkie to start, then a barbecue after. 9am-1pm approximately, May 2. Sign up sheet will be passed around again at the next meeting.
Membership Minutes:
• Kendra and Tyler coffee time.... neither were present, so we'll have to hear what they got up to and learned about eachother at next meeting...... stay tuned! Cheryl and Spencer have been paired up next for coffee time, so we'll look forward to that as well.
• There is a Swan city Poker Tournament May 7, cost is $20 to enter, with plenty of prizes..... ask Dale for the deets.... he is the poker guy....
• Another Rotaract Interest: Darrell told our club about 6 Rotaract clubs in London, Ont that are doing odd jobs in seniors centers around their community - very cool. They volunteer to do the mundane tasks that help people very much, as well as some fun stuff for the residence. The club has been featured in a few articles for their work - way to go! Also, clubs in salt Lake City are up to some goodness: they raised $51,000 for clean water projects in Cambodia, and reforestation projects in Bangkok.
Meeting Adjourned
Hope everyone had an excellent Easter, and we'll see you all really soon! Have a wonderful night.
Guest: Cedrick Leblanc
Approval of Last Meeting Minutes: Dale motion, Jose second. Passed.
Approval of Agenda: Darrell motion, David second. Passed.
Action Items:
• Open House: Had great response, potential recruits from the evening, and cheques were made up and presented. thanks to Dana again for getting the space provided and the food! A successful event all in all.
• Bottle Pick up: We reviewed the bottle pickup process, but again for those who weren't in attendance: Please sign up with Michelle or myself for weekly pickup. We have been doing pick up preferably on a Monday/Tuesday, but whatever works for you midweek. When you go into the mall food court, the bottle room is located down the hallway in between the chinese restaurant and taco time on the right hand side (this is the mall's janitorial room as well). The bottles are at the end of the room in the corner in plastic bags. We have left a red Zellers bag there containing a jiffy marker, duct tape, and the power plus account number. Please put the number on tape and attached to the front of each bag of bottles - this way, our account will be credited with the funds. You can take these bottles to either one of the depots - the one on resources is now only open Mondays and Tuesdays, and the other from Wednesdays to Saturdays. There is a drop off spot labeled "power plus" in each depot when you walk in, and you can leave the bags under this sign. So far, we do not have a volunteer for this week - any takers??? I will have a new sign up sheet ready to go at tomorrow's meeting. Thanks to Jose and Gab for last week, and Mark for the week prior. Keep it up you guys!
• Black Tie Bingo: Ah, Dale's bebe, Black tie Bingo! We need volunteers for this for working coat check. A sign up sheet was passed around last meeting, but anybody else that would like to help, please let Dale know! This event is formal, so wear your Sunday's best and come out to help, should be a very fun event. the event is April 18, please be there for 5:30pm (earlier if you can). We have been advised that we are allowed some signage at the coat check, and can keep all tips towards the club! Awesome!
• Volunteer Services breakfast luncheon: 11:30 April 22 at the GP Inn, tickets have been allocated.
Old Ongoing Business:
• Belize Scholarship Project: Gab has found out that our contributions in fact put not one, but THREE TO FOUR students through high school - quite something! We are still deciding on whether we are allocating funds for this from gaming money, or lobster fest funds ($1000 for four years).
• Shelter Box: A quick review: Shelter box is a survival kit that supplies 10 to 12 people with aid/relief though a crisis. They are $1200 CAD each. We need a spokesperson or an ambassador if you will, to go to Peace River, Grimshaw and Fairview for 12pm meetings to present this project - who can travel? Please let us know if your schedule allows, would love the help. More to come, so stay tuned.
• Duck Race: And, over to Darrell for an update: Gaming has received our application, we are just waiting on the approval from them - so the ball is rolling quickly! April 30 has been confirmed for ticket sales to commence. We still need to find and confirm locations for ticket sales - this is a 12 week campaign. Please let Darrell or a member of the Duck Race committee know if you are aware of a location we could use commencing April 30 for 12 weeks running, or even a portion of this time.
• DTBA invites: Helen Rice has extended invites to our club for the Downtown Business Association committee meetings and participation in the Canada day parade a Duck race ticket booth perhaps?..... more to come on this proposal. Also, Iskoteo festival may be somewhere we could sell tickets or participate in the events (this is an arts festival happening in June in Grande Prairie featuring many local artisans - how cool!). Again, more to come on this...
New Business:
• Social Night: April 7 wall climbing, 7pm at the college $18-$20. This event has happened, Jose you will have to fill us in on how it was! Hope it was a success
• Rotary Green-a-thon: let's clean up this city of ours! the 1st Saturday on May there will be a garbage pick up day in Grande Prairie. Kids volunteer as well from local schools, so you may be in charge of a gaggle of little ones doing their best! Gab did it last year, reported it to be very entertaining.... complete with a pancake brekkie to start, then a barbecue after. 9am-1pm approximately, May 2. Sign up sheet will be passed around again at the next meeting.
Membership Minutes:
• Kendra and Tyler coffee time.... neither were present, so we'll have to hear what they got up to and learned about eachother at next meeting...... stay tuned! Cheryl and Spencer have been paired up next for coffee time, so we'll look forward to that as well.
• There is a Swan city Poker Tournament May 7, cost is $20 to enter, with plenty of prizes..... ask Dale for the deets.... he is the poker guy....
• Another Rotaract Interest: Darrell told our club about 6 Rotaract clubs in London, Ont that are doing odd jobs in seniors centers around their community - very cool. They volunteer to do the mundane tasks that help people very much, as well as some fun stuff for the residence. The club has been featured in a few articles for their work - way to go! Also, clubs in salt Lake City are up to some goodness: they raised $51,000 for clean water projects in Cambodia, and reforestation projects in Bangkok.
Meeting Adjourned
Hope everyone had an excellent Easter, and we'll see you all really soon! Have a wonderful night.
Rotaract Meeting - March 10, 2009
7:32 p.m. start
Approval of last minutes: Motion by Kathleen, second by Jose - passed
Approval of agenda: Motion by Dale, Cheryl second - passed
Action Items
Interact charter night: Five members attend. Was a good event to support and the cupcakes were very yummy!
Community Village breakfast: Club was invited to attend - Dale, Gabrielle and Kathleen attended to represent Rotaract and our fundraising commitment. Club has donated $9,000 so far, still have $11,000 commitment outstanding.
Visiting other Rotary Clubs: Visits made to other three clubs to promote Rotaract Open House.
Drag Wars: Meetings ongoing, Rotaract has little involvement.
Open House: Dana and volunteers to set up, some members encouraged to stay behind to help clean up. If needed, Cheryl and Jose will bartend. Event starts at 6 p.m. - speeches at 7 p.m.
Duck Race - Darrell reports on Duck Race. Event is still on track, much more information to come.
Mazatlan bus trip: Bus trip leaves this Saturday at 6 a.m. - your welcome to go and see them off if you like 6 a.m. on a Saturday.
Grande Prairie Legal Guidance: Club invited to celebration/information event for legal clinic in town - March 12 at 4:30-6:30 at Maddhatters.
Black Tie Bingo: STARS event - April 18. Volunteers needed for help that night, possible fundraiser for club. Talk to Dale to sign up.
Volunteer Services Bureau lunch: Lunch to celebrate volunteers in Grande Prairie, club has five tickets for April 22 lunch, two are spoken for - talk to Gab for the rest.
Membership minute: Tyler and Kendra to report for next meeting.
Approval of last minutes: Motion by Kathleen, second by Jose - passed
Approval of agenda: Motion by Dale, Cheryl second - passed
Action Items
Interact charter night: Five members attend. Was a good event to support and the cupcakes were very yummy!
Community Village breakfast: Club was invited to attend - Dale, Gabrielle and Kathleen attended to represent Rotaract and our fundraising commitment. Club has donated $9,000 so far, still have $11,000 commitment outstanding.
Visiting other Rotary Clubs: Visits made to other three clubs to promote Rotaract Open House.
Drag Wars: Meetings ongoing, Rotaract has little involvement.
Open House: Dana and volunteers to set up, some members encouraged to stay behind to help clean up. If needed, Cheryl and Jose will bartend. Event starts at 6 p.m. - speeches at 7 p.m.
Duck Race - Darrell reports on Duck Race. Event is still on track, much more information to come.
Mazatlan bus trip: Bus trip leaves this Saturday at 6 a.m. - your welcome to go and see them off if you like 6 a.m. on a Saturday.
Grande Prairie Legal Guidance: Club invited to celebration/information event for legal clinic in town - March 12 at 4:30-6:30 at Maddhatters.
Black Tie Bingo: STARS event - April 18. Volunteers needed for help that night, possible fundraiser for club. Talk to Dale to sign up.
Volunteer Services Bureau lunch: Lunch to celebrate volunteers in Grande Prairie, club has five tickets for April 22 lunch, two are spoken for - talk to Gab for the rest.
Membership minute: Tyler and Kendra to report for next meeting.
Monday, January 12, 2009
Rotaract Meeting - Tuesday January 13th
If one of your New Year’s Resolutions involves:
- More community involvement
- Expanding your professional & social networks, or
- Having More Fun
THEN THIS IS THE YEAR TO JOIN ROTARACT!!
Rotaract is a division of Rotary International for men & women under the age of thirty. The club works to promote volunteerism & community pride by assisting with community service projects, fundraisers, and Rotary events through the district, the country, or other parts of the world. We meet on the 2nd & 4th Tuesday of each month at 7:30pm.
I’d like to encourage you to join us this Tuesday, January 13th at The Community Village for our first regular meeting of 2009.
The Grande Prairie Rotaract Club has been a part of The Community Village capital campaign for years – committing cash & sweat equity to the project since 2007. As our regular meeting room in The Stanford Inn was otherwise booked this Tuesday, our club’s executive decided to seize this opportunity to give some of our newer members a closer look at the project. The boardroom is located in the basement of the two story Community Village Administration Building , with an entrance on the East side of the building at the corner of 101 Street & 103 Avenue.
We hope to see you Tuesday January 13th at 7:30pm!!
If you have ANY questions, please call or email.
Yours in Rotaract,
Michelle Dupont - Past President
Grande Prairie Rotaract Club
P. 780-228-1211
dupontm@telus.net
Thursday, December 4, 2008
November 25, 2008 Meeting Minutes
Rotaract General
Nov. 25, 2008
Guest: Elizabeth (did not get last name, invited by Becky)
Approval of agenda: Motion by Cheryl, seconded Gabrielle - passed
Approval of past minutes: Motion by Dana, seconded Dale - passed
1. Welcome of new members
2. Youth Emergency Shelter - Black and White dance
3. November social night
4. Rotary Christmas party
5. Rotaract badges
Gabrielle to contact former member Bill Given to get any information available on getting new name badges for new members.
6. Duck Race
Committee has a target list of prizes and is now trying to contact potential sponsors to determine what we can get. Hope to have firm list of prizes by Dec. 16.
Committee always looking for help. Anyone willing or wanting information contact Darrell.
7. Club Secretary assistant
8. Rotaract Charity Scavenger Hunt
Nov. 25, 2008
Attending: President Gabrielle, VP Darrell (acting as secretary), Treasurer Miranda, Membership co-director Dana – General members – Cheryl, Mark, Cedric, Dale, Becky, Spencer
Guest: Elizabeth (did not get last name, invited by Becky)
Approval of agenda: Motion by Cheryl, seconded Gabrielle - passed
Approval of past minutes: Motion by Dana, seconded Dale - passed
1. Welcome of new members
Official welcome to new members Mark (I finally paid, it’s official) Forman, David Crouse (unable to attend), Spencer Brownell. Congratulations all around and welcome to the new members.
2. Youth Emergency Shelter - Black and White dance
Event is this Saturday (November 29) for everyone who volunteered to help at the event. If you have volunteered contact Gabrielle to get information of a possible dress code and duties and time. Duties include security patrol and/or baby-sitting (actual babies, not the teenagers). Contact Gabrielle ASAP for more info if needed.
3. November social night
This past Saturday (Nov. 22) was the monthly Rotaract social event - gingerbread house making at Mark’s house. Event was fun for all who attended, copious amounts of rum in the icing made spreading it more challenging and Mark’s bathroom still smells like rum (thanks to Dale and Cheryl for hiding a house in there that took Mark two days to discover). The December social event is the Rotary Christmas Party – see details below.
4. Rotary Christmas party
Event is Saturday, Dec. 5 at the Grande Prairie Inn, cocktails at 6 p.m. dinner at 7 p.m. Is a city-wide Rotary event and generally a more classy affair. If planning to attend RSVP to Cheryl no later than Dec. 2. Register at the door when you arrive so the club can be invoiced at a later date.
Rotaract needs a reporting sergeant volunteer, basically a snitch, someone who will advise the master sergeant about events and people in our club that can be mocked properly in front of Rotary. Any volunteers? Contact Cheryl ASAP.
Also Cheryl is seeking donations for the silent auction. Proceeds from the event will be donated to the Youth Emergency Shelter. Any questions about the event contact Cheryl ASAP.
Rotaract needs a reporting sergeant volunteer, basically a snitch, someone who will advise the master sergeant about events and people in our club that can be mocked properly in front of Rotary. Any volunteers? Contact Cheryl ASAP.
Also Cheryl is seeking donations for the silent auction. Proceeds from the event will be donated to the Youth Emergency Shelter. Any questions about the event contact Cheryl ASAP.
5. Rotaract badges
Gabrielle to contact former member Bill Given to get any information available on getting new name badges for new members.
6. Duck Race
Committee has a target list of prizes and is now trying to contact potential sponsors to determine what we can get. Hope to have firm list of prizes by Dec. 16.
Committee always looking for help. Anyone willing or wanting information contact Darrell.
7. Club Secretary assistant
Due to a family illness Sarah might be as available she would like to be for meetings so club needs a volunteer to take minutes on nights Sarah is not there. Contact Sarah if you want to be the go-to person or contact Gabrielle.
8. Rotaract Charity Scavenger Hunt
There is no general meeting in December for Rotaract. The first meeting date, Dec. 9 is instead the Rotaract Charity Scavenger Hunt, in past years this has benefited the Food Bank, this year club is contacting Youth Emergency Shelter to see what items we might be able to raise to help them. Event involved Rotaract teams canvassing friends and family to raise certain donations in a one-night blitz. This year an invitation is being extended to Interact and the exchange students as well. If you plan to come and participate RSVP to Gabrielle as soon as possible to help with vehicle planning. More details on the event will be coming via e-mail so stay tuned.
November 11, 2008 Meeting Minutes
Members: Dana, Kathleen, Jeff, Cedrick, Darrell, Gabrielle, Mark, Kendra, Dale, Michelle
Guests: David, Spencer & Kimberly
1. Introductions
2. Approving the Minutes of the Last Meeting
(no one recalls getting the minutes ... let’s move on ... )
3. Approving the Agenda
(motioned by Darrell, seconded by Dana)
4. Presentation by former Rotaractor Someh Niengor – Executive Director of GP YESS
Anyone interested in volunteering contact marsha@sunrisehouse.ca (cc Michelle so you get an attendance credit!!)
GPYESS will recognize Rotaract for their support through posters, media coverage etc.
5. District Conference
6. Festival of Trees
Thursday November 13th – Volunteers Needed for set construction from 12:00-9:00
Bring your own drill/driver/saw
7. November Social
8. Duck Race
9. Quad Club Christmas Party
Friday December 5th at the Grande Prairie Inn
Our club is in-charge of decor ... if you’d like to help contact Cheryl
All proceeds from the evening will go to the Grande Prairie Youth Emergency Shelter Society
10. ONE LIFE Experience at People’s Church
November 20th at 11am
Rotaractors have been invited for a special sneak-peak at this interactive experience created through World Vision to help you step into the life of a child in an African village.
11. SCAVENGER HUNT
December 9th, 7:30pm
Meet at our regular meeting room at the Stanford Inn, break into teams, get our list of items to collect, and then hit the streets (and our friend’s houses) to collect as many as possible!
Gabrielle will contact GPYESS to see if we can collect the items they need on their behalf.
12. NO MEETING ON DECEMBER 23rd
Motioned by Gabrielle, Seconded by Dale
13. ROUNDTABLE
14. MEETING ADJOURNED – 9:04pm
Guests: David, Spencer & Kimberly
1. Introductions
2. Approving the Minutes of the Last Meeting
(no one recalls getting the minutes ... let’s move on ... )
3. Approving the Agenda
(motioned by Darrell, seconded by Dana)
4. Presentation by former Rotaractor Someh Niengor – Executive Director of GP YESS
The Grande Prairie Youth Emergency Shelter Society operates Sunrise House Youth Emergency Shelter, a Street Outreach Program and school outreach programs which engage youth to tell THEIR stories to other youth & encourage positive change. Youth homelessness is notoriously poorly funded by government. Most non-profit agencies fundraise 20-50% of their budgets, while GPYESS fundraises almost 80%
The shelter serves children that run away from home due to fighting or abuse and need a place to stay for a few days until it blows over, runaways from the system, kids who are abandoned or neglected, those involved in sexual exploitation or drugs, and those lacking mental health or medical support trying to do whatever they can to survive.
There are a few GPYESS events coming up that they’d like Rotaract to help out with:
The Positive Choice Project – works to engage youth before they get into trouble by giving them something fun to do and give GPYESS support workers a chance to develop a relationship with them. The first initiative of the PC Project is a Black & White Much Music Video Dance Party, Saturday, November 29th 7:00pm-12:00am. Volunteers are needed to ‘chaperone’; directing people to the gym, monitoring the VIP section, ensuring no one gets into other areas of the school, keeping an eye out for intoxication, etc
The shelter serves children that run away from home due to fighting or abuse and need a place to stay for a few days until it blows over, runaways from the system, kids who are abandoned or neglected, those involved in sexual exploitation or drugs, and those lacking mental health or medical support trying to do whatever they can to survive.
There are a few GPYESS events coming up that they’d like Rotaract to help out with:
The Positive Choice Project – works to engage youth before they get into trouble by giving them something fun to do and give GPYESS support workers a chance to develop a relationship with them. The first initiative of the PC Project is a Black & White Much Music Video Dance Party, Saturday, November 29th 7:00pm-12:00am. Volunteers are needed to ‘chaperone’; directing people to the gym, monitoring the VIP section, ensuring no one gets into other areas of the school, keeping an eye out for intoxication, etc
Anyone interested in volunteering contact marsha@sunrisehouse.ca (cc Michelle so you get an attendance credit!!)
Homeless for a Night – raised $43,000 last year (close to twice what was raised in previous years. Rotaract has been involved from the beginning, cooking dinner for all participants.
Leisure Centre Luau – PC Project in January that they could require volunteers for.
Global Youth Day – PC Project modelled after Oprah’s Big Give where PC Project participants will get into groups & attempt to trade up from paperclips to secure the items non-profit groups in our community need. Local fundraisers will act as judges and eliminate one group each month, but they’ll need other volunteers.
Leisure Centre Luau – PC Project in January that they could require volunteers for.
Global Youth Day – PC Project modelled after Oprah’s Big Give where PC Project participants will get into groups & attempt to trade up from paperclips to secure the items non-profit groups in our community need. Local fundraisers will act as judges and eliminate one group each month, but they’ll need other volunteers.
GPYESS will recognize Rotaract for their support through posters, media coverage etc.
5. District Conference
The Rotary District Conference goes May 14-17 in Jasper.
Cedrick has booked two rooms for Rotaract (enough room for 4-8 people). Anyone planning to attend please let Cedrick know ASAP. Our club has been asked to make a presentation at the conference about what we’ve accomplished, what our current projects are, and how we work with our local Rotary clubs & Interact. Anyone interested in helping with the presentation contact Michelle.
Cedrick has booked two rooms for Rotaract (enough room for 4-8 people). Anyone planning to attend please let Cedrick know ASAP. Our club has been asked to make a presentation at the conference about what we’ve accomplished, what our current projects are, and how we work with our local Rotary clubs & Interact. Anyone interested in helping with the presentation contact Michelle.
6. Festival of Trees
Thursday November 13th – Volunteers Needed for set construction from 12:00-9:00
Bring your own drill/driver/saw
7. November Social
November 22 – Gingerbread House decorating at Mark’s House (30 Pinnacle Ave.) The gingerbread decorating starts at 7:00 ... feel free to bring your FAVOURITES: candy for the houses, snacks for our bellies, or drinks for our amusement.
Michelle will pickup 5 gingerbread kits & continue hating science
Michelle will pickup 5 gingerbread kits & continue hating science
8. Duck Race
Ideal prize list is in development for 2009 ... if anyone have any suggestions let Darrell know.
The committee is working to develop an application system for potential partner groups, get final numbers for this year’s partners & get cheques into their hands asap.
Our portion of the proceeds from the 2008 race will go to pay the GP Rotary Club back for their loan of ‘seed money’, keep enough to fund our 2009 lottery, with any extra going to fulfil our commitment to The Community Village. DUCK RACE 2009 IS SCHEDULED FOR JULY 26, 2009 – anyone interested in helping is welcome at our regular Tuesday meetings ... contact Darrell for details of the next meeting.
The committee is working to develop an application system for potential partner groups, get final numbers for this year’s partners & get cheques into their hands asap.
Our portion of the proceeds from the 2008 race will go to pay the GP Rotary Club back for their loan of ‘seed money’, keep enough to fund our 2009 lottery, with any extra going to fulfil our commitment to The Community Village. DUCK RACE 2009 IS SCHEDULED FOR JULY 26, 2009 – anyone interested in helping is welcome at our regular Tuesday meetings ... contact Darrell for details of the next meeting.
9. Quad Club Christmas Party
Friday December 5th at the Grande Prairie Inn
Members of all three Rotary Clubs, Interact and Rotaract are invited to attend. Rotaract will cover the cost of any Rotaractors that want to attend, but anyone who wishes to bring a guest should be prepared to cover the cost of their ticket (apprx. $40 for their guest). Though again we have no records of ever being billed by Rotary for our Christmas Party tickets, so I guess you’re only on the hook IF we’re billed!
Our club is in-charge of decor ... if you’d like to help contact Cheryl
All proceeds from the evening will go to the Grande Prairie Youth Emergency Shelter Society
10. ONE LIFE Experience at People’s Church
November 20th at 11am
Rotaractors have been invited for a special sneak-peak at this interactive experience created through World Vision to help you step into the life of a child in an African village.
11. SCAVENGER HUNT
December 9th, 7:30pm
Meet at our regular meeting room at the Stanford Inn, break into teams, get our list of items to collect, and then hit the streets (and our friend’s houses) to collect as many as possible!
Gabrielle will contact GPYESS to see if we can collect the items they need on their behalf.
12. NO MEETING ON DECEMBER 23rd
Motioned by Gabrielle, Seconded by Dale
13. ROUNDTABLE
Mark’s been doing lots of travelling (to exotic places like Montreal and Fort St John). Mark confirmed his membership so he’s now officially a Rotaractor.
Spencer shared with us what he does at the Keg ... and how he & Kimberly put up their Christmas Tree, but gave up on the lights on their house. Spencer was introduced to the club through Keith Curtis at The Keg. Thanks Keith! And Thanks Spencer & Kimberly for visiting!
Kendra is learning how to drive in the snow (really learning for the first time ... not re-teaching herself like the rest of Grande Prairians do every ‘first snowfall’).
Dale has officially moved into the new place & is starting renovations now that their Nov. 1 STARS fundraiser is over ... They raised $46,000 through a dinner & dance in Dale’s hometown of Debolt!
Michelle will be spending Christmas in Grande Prairie for the first time ... spending the holidays with her new redneck family.
Dana will be in Lahaina Maui in just over a month with her family.
Kathleen just got paid back for a bike her brother Nathan borrowed & didn’t lock up 4 years ago.
David’s happy he won’t have to listen to Kathleen complain about the bike their brother Nathan borrowed & didn’t lock up 4 years ago. We’re also thrilled to welcome David as a new member!
Jeff has moved into a new position at Timbrr Mart and is working days (less evening & weekends) so he was able to join us tonight!
Darrell has gifts for people who donated their time at the Street Performers Festival and considered using them to bribe people to vote for Debi & Darrell’s proposal story at www.q99live.com, so they can win $4,000 in Tacori Wedding Bands!
Club President Gabrielle is recruiting people for pyramid schemes & alcoholism ... she pins down
Michelle & Dale, so look out for either of them or you could be next!!
Spencer shared with us what he does at the Keg ... and how he & Kimberly put up their Christmas Tree, but gave up on the lights on their house. Spencer was introduced to the club through Keith Curtis at The Keg. Thanks Keith! And Thanks Spencer & Kimberly for visiting!
Kendra is learning how to drive in the snow (really learning for the first time ... not re-teaching herself like the rest of Grande Prairians do every ‘first snowfall’).
Dale has officially moved into the new place & is starting renovations now that their Nov. 1 STARS fundraiser is over ... They raised $46,000 through a dinner & dance in Dale’s hometown of Debolt!
Michelle will be spending Christmas in Grande Prairie for the first time ... spending the holidays with her new redneck family.
Dana will be in Lahaina Maui in just over a month with her family.
Kathleen just got paid back for a bike her brother Nathan borrowed & didn’t lock up 4 years ago.
David’s happy he won’t have to listen to Kathleen complain about the bike their brother Nathan borrowed & didn’t lock up 4 years ago. We’re also thrilled to welcome David as a new member!
Jeff has moved into a new position at Timbrr Mart and is working days (less evening & weekends) so he was able to join us tonight!
Darrell has gifts for people who donated their time at the Street Performers Festival and considered using them to bribe people to vote for Debi & Darrell’s proposal story at www.q99live.com, so they can win $4,000 in Tacori Wedding Bands!
Club President Gabrielle is recruiting people for pyramid schemes & alcoholism ... she pins down
Michelle & Dale, so look out for either of them or you could be next!!
14. MEETING ADJOURNED – 9:04pm
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