Members in Attendance:
Dale, Lisa, David, Devin, Kendra
Guest:
Mr. Brian Brake
Meeting Called to order at 7:30 PM by Dale Tiedemann
1. Minutes Approved from October 12, 2010
Devin first, Lisa second.
2. Agenda
• Add round table
• All in favour
3. Guest Speaker: Mr Brian Brake, Executive Director Pipestone Creek Dinosaur Initiative
• Project on the go since 2002
• Bone bed was discovered in 1974
• Bone bed is 10 inches thick, size of 3 football fields
• Only a very small portion of which has been dug
• Already discovered the fossils of 5 complete animals, 5000 bones, 14 skulls
• $26.4 Million required to complete project (museum)
• Anticipating 1/3 local, 1/3 provincial and 1/3 federal funding
• Target date to open is December 31, 2012
• Museum would be placed just off the highway halfway between Beaverlodge and Grande Prairie
• One of the many features includes a $500,000 Rotary Education Center!
4. District Governor Jackie Hobal’s visit
• Visit went well. Had a smaller turnout but got some good brainstorming time about some local and international projects that the club can start doing!
5. District Training
• Dana will inform us how her district training was at the next meeting.
6. 2011 Rotaract Preconvention Meeting
• There is rotary convention as well as a preconvention meeting in New Orleans in 2011. It would be great if we could see some members go to this. Partial funding may be available from the club. There will be some information available about this convention at the next meeting.
7. Festival of Trees
• We have been asked to help make center pieces for the Teddy Bear Breakfast. We will be making the center pieces on Friday November 19 at the Tech Center at 6:00 pm. Dale, Kendra and David have already volunteered, but we are hoping for 5 volunteers. Please let David know as soon as possible if you are interested. His email is davidc373@hotmail.com.
8. Rotary Christmas Party
• Mark your calendars! The Rotary Christmas Party is on December 17th. There will be more details on this (time/location) at the next meeting. We normally volunteer one Rotaract member to be on the committee that makes center pieces, and Kendra has volunteered to do this.
9. Christmas Dinner
• We have decided to organize a seniors Christmas Dinner at the Golden Age Center on December 14 from 4-7! Please note that this is in place of the meeting that would have taken place on December 14th. We will need lots of hands getting the food ready prior to, during and after the dinner. We will have more details on some of the required efforts at the next meeting.
10. International Project
• We would like to do some sort of international project. One idea that is popular was building a playground in Mazatlan.
11. Round Table
12. Meeting adjourned at 9:10 PM
• Next meeting Tuesday, November 23rd at 7:30 PM, Standford Inn.
Thursday, November 18, 2010
Wednesday, October 13, 2010
Meeting Minutes - October 12, 2010
Members in Attendance:
Dale, Dana, Lisa, Cate, Terri, Devon and Mark
Meeting Called to order at 7:30 PM by Dale Tiedemann
1. Membership Dues
• ACTION: If you received an invoice, please pay
• $60 is the fee for a first year member, $30 is the renewal fee
• If you did not receive an invoice please contact David, Dale, Dana or Lisa (Executive Team)
2. Membership Distribution List
• A new list needs to be created so that we have the most up to date contacts for everyone.
• ACTION: Prior to next meeting please email Dale or Dana your email address and phone number
3. District Governor, Jackie Hoble's visit
• Jackie Hoble will be in Grande Prairie November 3rd and 4th and would be willing to meet with Rotaract and Interact
• Dana motioned to have a meeting with Jackie combined with Interact for us to have an opportunity to interact with Interact on November 4th at 4pm (as this would be the only time available for Interact to attend)
• Dale second the motion and all were in favour
• Dale will follow up with Interact to make arrangements. More details to come.
• ACTION: Mark your calendar to attend Nov 4th meeting at 4pm
4. Sunrise Rotary Club Scare Crow Festival
• Saturday, October 16th @ Five Mile Hall. Cocktails @ 6pm, Dinner @ 7pm, tickets $75/each.
• Opportunity for Rotaract to run the "keys please" as done in past years
• The club charge a flat rate for the service and made an estimate $300 or less
• Lack of interest from those in attendance and due to the short notice we will decline this opportunity this year
• If interested in purchasing tickets to attend event, contact Sandra Impey @ Sunrise Club
5. Local Projects
• In an effort to increase membership attendance, Rotaract will be moving away from the current meeting format, which is 2 monthly meetings, and have 1 out of 2 monthly meetings become a working meeting, ie: volunteering for an organization
• This will also fit with the mandate of Rotary - "Service Above Self"
• The idea is to have one volunteer opportunity or event/fundraising initiative each month. This would take place of the 2nd meeting.
• In an effort to give people notice of the upcoming activities, a quarterly calendar will be created outlining the activities upcoming in the next 3 months.
• Plan to implement this starting in November
• ACTION: For the next meeting, everyone is encouraged to have one volunteer or fundraising idea. If unable to attend meeting, please email Dale your idea for consideration.
• Examples of volunteer groups: PARDS, SPCA, Big Brothers & Sisters, Habitat For Humanity
6. International Project
• Rotaract would like to increase our presence with international projects. Opportunity to partner with the Rotaract Club in Mazatlan (our sister city) for "Roads to Mexico"
• "Roads to Mexico" is a project that brings vehicles such as ambulances, school buses, fire trucks, etc to Mazatlan. As well, money will be raised to purchase items that are essential that they would not be able to afford.
• The club already has a relationship with the Mazatlan Club, plus connections with other Rotarians that do this project, so it would be a good place to start for an International Project
• Dale will be working on this project to see exactly how Rotaract can get involved and will let the Club know more details as they come
7. Round Table
• Terri - works for Travel AB & GP Tourism, has been there for 4 yrs. First Rotaract meeting; however she volunteered at Bud Country & Coats For Kids with Rotaract! Welcome!!
• Cate - she is due with a baby in February! Congratulations! This means that she needs to be in bed by 8:30pm!! They will be finding out the sex of the baby on Friday...watch Facebook for updates! Recently moved to Sexsmith where Doug is volunteering with the Sexsmith Fire Dept.
• Dale - recently was in Waterloo, Ont. for work, which was his 1st time to Ont. So what did Dale do while there??? He went to the Children's Museum...makes sense! Actually he went there because there was a Titanic exhibit that was very cool!
• Devon - Participated in the Food Bank Drive with Rotaract...it was really good! Other than that just busy working!
• Mark - His girlfriend just moved back to Edmonton from Montreal, so he is in E-town 3 out of 4 weeks in a month. Will be moving there in the Spring, so if anyone is looking to buy a condo, let him know! He'll also be going to Mexico for 2 weeks at Christmas time! Arriba!
• Lisa - busy with work! Face Off Against Cancer is next week and Shoot For The Cure with the GP Storm this Friday. If interested in either event, let Lisa know. Otherwise, she is off on a hot air balloon ride tomorrow morning, so hopefully no crazy GP winds happen!!
• Dana - Dana was giving updates throughout the round table, and then when it came to her turn she didn't have anything to say!! :-)
8. Meeting adjourned at 8:30 PM
• Next meeting Tuesday, October 26th. 7:30 PM, Standford Inn....be there or be square!
Dale, Dana, Lisa, Cate, Terri, Devon and Mark
Meeting Called to order at 7:30 PM by Dale Tiedemann
1. Membership Dues
• ACTION: If you received an invoice, please pay
• $60 is the fee for a first year member, $30 is the renewal fee
• If you did not receive an invoice please contact David, Dale, Dana or Lisa (Executive Team)
2. Membership Distribution List
• A new list needs to be created so that we have the most up to date contacts for everyone.
• ACTION: Prior to next meeting please email Dale or Dana your email address and phone number
3. District Governor, Jackie Hoble's visit
• Jackie Hoble will be in Grande Prairie November 3rd and 4th and would be willing to meet with Rotaract and Interact
• Dana motioned to have a meeting with Jackie combined with Interact for us to have an opportunity to interact with Interact on November 4th at 4pm (as this would be the only time available for Interact to attend)
• Dale second the motion and all were in favour
• Dale will follow up with Interact to make arrangements. More details to come.
• ACTION: Mark your calendar to attend Nov 4th meeting at 4pm
4. Sunrise Rotary Club Scare Crow Festival
• Saturday, October 16th @ Five Mile Hall. Cocktails @ 6pm, Dinner @ 7pm, tickets $75/each.
• Opportunity for Rotaract to run the "keys please" as done in past years
• The club charge a flat rate for the service and made an estimate $300 or less
• Lack of interest from those in attendance and due to the short notice we will decline this opportunity this year
• If interested in purchasing tickets to attend event, contact Sandra Impey @ Sunrise Club
5. Local Projects
• In an effort to increase membership attendance, Rotaract will be moving away from the current meeting format, which is 2 monthly meetings, and have 1 out of 2 monthly meetings become a working meeting, ie: volunteering for an organization
• This will also fit with the mandate of Rotary - "Service Above Self"
• The idea is to have one volunteer opportunity or event/fundraising initiative each month. This would take place of the 2nd meeting.
• In an effort to give people notice of the upcoming activities, a quarterly calendar will be created outlining the activities upcoming in the next 3 months.
• Plan to implement this starting in November
• ACTION: For the next meeting, everyone is encouraged to have one volunteer or fundraising idea. If unable to attend meeting, please email Dale your idea for consideration.
• Examples of volunteer groups: PARDS, SPCA, Big Brothers & Sisters, Habitat For Humanity
6. International Project
• Rotaract would like to increase our presence with international projects. Opportunity to partner with the Rotaract Club in Mazatlan (our sister city) for "Roads to Mexico"
• "Roads to Mexico" is a project that brings vehicles such as ambulances, school buses, fire trucks, etc to Mazatlan. As well, money will be raised to purchase items that are essential that they would not be able to afford.
• The club already has a relationship with the Mazatlan Club, plus connections with other Rotarians that do this project, so it would be a good place to start for an International Project
• Dale will be working on this project to see exactly how Rotaract can get involved and will let the Club know more details as they come
7. Round Table
• Terri - works for Travel AB & GP Tourism, has been there for 4 yrs. First Rotaract meeting; however she volunteered at Bud Country & Coats For Kids with Rotaract! Welcome!!
• Cate - she is due with a baby in February! Congratulations! This means that she needs to be in bed by 8:30pm!! They will be finding out the sex of the baby on Friday...watch Facebook for updates! Recently moved to Sexsmith where Doug is volunteering with the Sexsmith Fire Dept.
• Dale - recently was in Waterloo, Ont. for work, which was his 1st time to Ont. So what did Dale do while there??? He went to the Children's Museum...makes sense! Actually he went there because there was a Titanic exhibit that was very cool!
• Devon - Participated in the Food Bank Drive with Rotaract...it was really good! Other than that just busy working!
• Mark - His girlfriend just moved back to Edmonton from Montreal, so he is in E-town 3 out of 4 weeks in a month. Will be moving there in the Spring, so if anyone is looking to buy a condo, let him know! He'll also be going to Mexico for 2 weeks at Christmas time! Arriba!
• Lisa - busy with work! Face Off Against Cancer is next week and Shoot For The Cure with the GP Storm this Friday. If interested in either event, let Lisa know. Otherwise, she is off on a hot air balloon ride tomorrow morning, so hopefully no crazy GP winds happen!!
• Dana - Dana was giving updates throughout the round table, and then when it came to her turn she didn't have anything to say!! :-)
8. Meeting adjourned at 8:30 PM
• Next meeting Tuesday, October 26th. 7:30 PM, Standford Inn....be there or be square!
Thursday, June 17, 2010
Meeting Minutes - June 8, 2010
Greetings!
It's that time again ... Rotaract Meeting Minutes!
1. Intro of Members & Guests
Members: Darrell, Dale, Miranda, Amanda
Guests: Ashley Tiedemann from Canadian Red Cross, GP Chapter
2. Approval of Last Meeting's Minutes - this has been passed to the next meeting as we did not have them to approve, nor did we have quarum.
3. Approval of Meeting Agenda - no additions
4. Canadian Red Cross Presentation
The Red Cross is promoting their organization and raising local awareness and to change people's perception of what the Red Cross really is and what it does in our community.
* HELP - Health Equipment Loans Program - lend medical equipment to post surgery patients when they are returning home, free of charge. They take donations specific to this program as well.
* Disaster Management Program - municipal response in the case of large catastrophes ann individual response.
* The Grande Prairie chapter goes north to the NWT, west to the BC border, south to Grande Cache and east to High Prairie/Slave Lake.
* They have 10-12 regular volunteers
* 5-7% of funds go to admin costs, the rest to the organizations programs.
* An individual must train with the Red Cross to become a delegate in order to go to international disasters on behalf of the Red Cross.
* The summer focus this year will be Youth Engagement (12-25 years of age). Refugee Day Camps. They will be looking for volunteers in the month of August. Date to be determined.
5. Volunteer Projects
* Golden Age Centre - Sunday, June 13th - help prepare and serve lunch at the seniors dance. Darrell will forward more detailed info via email to the club.
* Bud Country - July 2nd & 3rd. Our club has been approached to take on the beer gardens for Bud Country. We would staff the beer gardens both nights for set-up, drink ticket sales and serving of the drinks. We would require approximately 20 people each night and required to be there from 5PM - 3AM. Our club would be given a $2,000 honorarium, the bottles/cans for refund as well all the volunteers would be provided with weekend passes to the shows. All volunteers would be required to take Pro Serve through the Liquor Board and we would be reimbursed the cost of the course. Can our club manage this project - can we get enough people to help out? Dale will contact the other Rotary clubs to see if they can provide a few volunteers from each club - this project could fund our club for an entire year and the money would not be controlled by gaming. More details will follow.
6. Old Business
* T-Shirts - they have been ordered and should be here soon!
* Change over - passed over to next meeting
* Exec meeting/GPRC - not discussed
7. Round Table
* Miranda - survived the CO incident in her condo and was rescued by Red Cross - they were put up for the night at the Sandman.
* Dale - is renting a mini van and taking 4 teenaged girls to Edmonton for the weekend to a conference. We look forward to hearing more about this Dale!!
This meeting was very casual due to the low number of attendance. It was discussed that Dale's first meeting in July will be taken on the road in form of a FIELD TRIP!!!! More info from Gabrielle will follow. Who doesn't love going on a field trip?!
That is all.
Meeting adjourned ... sometime close to 9:00 PM.
Next meeting - Tuesday, June 22nd, 7:30 PM. Be there!
It's that time again ... Rotaract Meeting Minutes!
1. Intro of Members & Guests
Members: Darrell, Dale, Miranda, Amanda
Guests: Ashley Tiedemann from Canadian Red Cross, GP Chapter
2. Approval of Last Meeting's Minutes - this has been passed to the next meeting as we did not have them to approve, nor did we have quarum.
3. Approval of Meeting Agenda - no additions
4. Canadian Red Cross Presentation
The Red Cross is promoting their organization and raising local awareness and to change people's perception of what the Red Cross really is and what it does in our community.
* HELP - Health Equipment Loans Program - lend medical equipment to post surgery patients when they are returning home, free of charge. They take donations specific to this program as well.
* Disaster Management Program - municipal response in the case of large catastrophes ann individual response.
* The Grande Prairie chapter goes north to the NWT, west to the BC border, south to Grande Cache and east to High Prairie/Slave Lake.
* They have 10-12 regular volunteers
* 5-7% of funds go to admin costs, the rest to the organizations programs.
* An individual must train with the Red Cross to become a delegate in order to go to international disasters on behalf of the Red Cross.
* The summer focus this year will be Youth Engagement (12-25 years of age). Refugee Day Camps. They will be looking for volunteers in the month of August. Date to be determined.
5. Volunteer Projects
* Golden Age Centre - Sunday, June 13th - help prepare and serve lunch at the seniors dance. Darrell will forward more detailed info via email to the club.
* Bud Country - July 2nd & 3rd. Our club has been approached to take on the beer gardens for Bud Country. We would staff the beer gardens both nights for set-up, drink ticket sales and serving of the drinks. We would require approximately 20 people each night and required to be there from 5PM - 3AM. Our club would be given a $2,000 honorarium, the bottles/cans for refund as well all the volunteers would be provided with weekend passes to the shows. All volunteers would be required to take Pro Serve through the Liquor Board and we would be reimbursed the cost of the course. Can our club manage this project - can we get enough people to help out? Dale will contact the other Rotary clubs to see if they can provide a few volunteers from each club - this project could fund our club for an entire year and the money would not be controlled by gaming. More details will follow.
6. Old Business
* T-Shirts - they have been ordered and should be here soon!
* Change over - passed over to next meeting
* Exec meeting/GPRC - not discussed
7. Round Table
* Miranda - survived the CO incident in her condo and was rescued by Red Cross - they were put up for the night at the Sandman.
* Dale - is renting a mini van and taking 4 teenaged girls to Edmonton for the weekend to a conference. We look forward to hearing more about this Dale!!
This meeting was very casual due to the low number of attendance. It was discussed that Dale's first meeting in July will be taken on the road in form of a FIELD TRIP!!!! More info from Gabrielle will follow. Who doesn't love going on a field trip?!
That is all.
Meeting adjourned ... sometime close to 9:00 PM.
Next meeting - Tuesday, June 22nd, 7:30 PM. Be there!
Tuesday, June 1, 2010
Meeting Minutes - May 25, 2010
Grande Prairie Rotaract Club General Meeting, May 25th, 2010
Members in Attendance: Darrell Winwood, Devin Bateman, Cedric, Dale Tiedemann, Matthew Hall, Kendra Wilson, Miranda LeClercq, Gabrielle Boulet, Cate Weber
Guests in Attendance: Amanda, Miguel Lopez
1. Introduction of Members & Guests
-Welcome to Miguel Lopez and Amanda!
2. Approval of Last Meeting's Minutes
Motion by Kendra Wilson
Seconded by Dale Tiedemann
Motion carried
3. Approval of Meeting Agenda
Motion by Gabrielle Boulet
Seconded by Miranda LeClercq
Motion carried
4. Guest - Miguel Lopez - Chile earthquake relief
-Chile experienced an earthquake on February 27th, 2010 that measured 8.8 on the richter scale
-The epi centre of the earthquake was located near the area where Miguel has participated in various volunteer projects such as building a library, installing a boiler in an old folks home and building a school. A tsunami subsequently devestated the coastal area.
-In total, 80% of Chile was affected by the earthquake
-As a result, many people in Chile are without basic needs such as food, water, shelter and work; any funds raised will be used towards getting people these necessities
-Swan City Rotary is organizing a dinner theatre to raise funds
-Rotary International provided shelter boxes
-Any donation is appreciated; Chile can use all the help it can get
-Rotaract will discuss ways to help out with this project
-Rotaract will also post the informational DVD on the website and on the facebook site; paypal will be set up so that people can make donations online
5. Volunteer Projects
County Fundraiser
-completed on May 24th! Thank you everyone for your help!
Golden Age Center
-Matthew to handle this event
Painting City Planters
-Rotaract has decided not to move ahead with this project
6. Old Business
T-Shirts
-cost $10; let Dale know if you would like to order one as he is placing the order this week!
7. Executive Change Over
-Dale to plan the event
-The plan is go paintballing then out for drinks at Madhatters
8. Round Table
Devin: not much going on lately
Darrell: is very busy and may win money in the hockey pool! (rooting for the hawks)
Dale: youth week is complete! Now it is time to recoup. He is also going on a vacation to California!
Matthew: hired at JAX as a bartender and scored 2 goals in his men's soccer league.
Kendra: tried to go camping, but it was too cold and wet, so she came home. She is also running faster!
Miranda: went on an interesting trip to Mexico, and stayed with her grandparents and at a resort.
Gabrielle: got her coffee machine back! Taking part in the press run on Saturday, and planted some herbs on the long weekend.
Amanda: lots of travelling and lots of spring cleaning!
Cate: going to Ontario in 4 weeks and getting married in 5!
Cheryl: bought a new house!
Meeting adourned at 8:40pm
That's all. If you've noticed any errors or ommissions, please bring them to my attention.
Happy Tuesday!
Cate
Members in Attendance: Darrell Winwood, Devin Bateman, Cedric, Dale Tiedemann, Matthew Hall, Kendra Wilson, Miranda LeClercq, Gabrielle Boulet, Cate Weber
Guests in Attendance: Amanda, Miguel Lopez
1. Introduction of Members & Guests
-Welcome to Miguel Lopez and Amanda!
2. Approval of Last Meeting's Minutes
Motion by Kendra Wilson
Seconded by Dale Tiedemann
Motion carried
3. Approval of Meeting Agenda
Motion by Gabrielle Boulet
Seconded by Miranda LeClercq
Motion carried
4. Guest - Miguel Lopez - Chile earthquake relief
-Chile experienced an earthquake on February 27th, 2010 that measured 8.8 on the richter scale
-The epi centre of the earthquake was located near the area where Miguel has participated in various volunteer projects such as building a library, installing a boiler in an old folks home and building a school. A tsunami subsequently devestated the coastal area.
-In total, 80% of Chile was affected by the earthquake
-As a result, many people in Chile are without basic needs such as food, water, shelter and work; any funds raised will be used towards getting people these necessities
-Swan City Rotary is organizing a dinner theatre to raise funds
-Rotary International provided shelter boxes
-Any donation is appreciated; Chile can use all the help it can get
-Rotaract will discuss ways to help out with this project
-Rotaract will also post the informational DVD on the website and on the facebook site; paypal will be set up so that people can make donations online
5. Volunteer Projects
County Fundraiser
-completed on May 24th! Thank you everyone for your help!
Golden Age Center
-Matthew to handle this event
Painting City Planters
-Rotaract has decided not to move ahead with this project
6. Old Business
T-Shirts
-cost $10; let Dale know if you would like to order one as he is placing the order this week!
7. Executive Change Over
-Dale to plan the event
-The plan is go paintballing then out for drinks at Madhatters
8. Round Table
Devin: not much going on lately
Darrell: is very busy and may win money in the hockey pool! (rooting for the hawks)
Dale: youth week is complete! Now it is time to recoup. He is also going on a vacation to California!
Matthew: hired at JAX as a bartender and scored 2 goals in his men's soccer league.
Kendra: tried to go camping, but it was too cold and wet, so she came home. She is also running faster!
Miranda: went on an interesting trip to Mexico, and stayed with her grandparents and at a resort.
Gabrielle: got her coffee machine back! Taking part in the press run on Saturday, and planted some herbs on the long weekend.
Amanda: lots of travelling and lots of spring cleaning!
Cate: going to Ontario in 4 weeks and getting married in 5!
Cheryl: bought a new house!
Meeting adourned at 8:40pm
That's all. If you've noticed any errors or ommissions, please bring them to my attention.
Happy Tuesday!
Cate
Meeting Minutes - May 11, 2010
Hello Everybody!
I procrastinated a bit more than usual ... but alas, the meeting minutes are being sent out before the next meeting - an accomplishment!
May 11, 2010 - Meeting called to order by President Darrell Winwood @ 7:37 PM
Members in Attendance:Darrell Winwood, Dale Tiedemann, Gabrielle Boulet, Michelle Dupont (yes, you read that right ... Michelle is back!!) Lucy Ramirez, Chris Murray, Devin Bateman, Kendra Wilson
1. Introduction of Members & Guests
Sarah Nightingale and Jasime (I missed your last name!). Welcome!
2. Approval of Last Meeting Minutes
Motion - Chris Murray
Second - Darrell
3. Approval of Meeting Agenda
Additions: To Volunteer projects - DHT Press Run by Gabrielle, to Old Business - Greenathon by Chris
4. Volunteer Projects
* County Fundraiser - Scheduled for May 18th & 20th. The county pays groups to clean pre-assigned secondary roads, $100/km. We have signed up for approximately 5.5kms of road. Our assigned area is on the north tip of city limits. Meet at the pre-determined location at 6:30 the first night, divide into teams and get at 'er! The county supplies bags, gloves, safety vests and signage. They will also collect the full bags. We just need to have our area complete before June 1st. More info from Darrel to come.
* Golden Age Centre - They are holding an and are looking for Rotaract to help out at the dance and possibly serve lunch. If you are interested in taking the lead on this project, please contact Darrell.
* Painting City Planters downtown - this is a past Rotaract project. The city supplies the paint and we paint the planters that are located in the downtown core. This helps beautify the area and get our members out there! Some members expressed interest in doing it if we have more artistic freedom rather than plain blue paint. Darrell will look into how artsy we can get and advise.
* School Snack Program - Dale advised that he is still working with the program organizers for a time that our club can participate. Our original volunteer day of April 16th was postponed last minute. Stay tuned!
* Relay for Life - Friday, June 11th. Do we want to volunteer our club to help out or are too many members participating with other teams? This is being left open, but nothing definite will be planned for now.
* DHT Press Run - the race is Saturday May 29th and the Grande Prairie Run Walk Club is looking for volunteers to help out race day. They need course marshalls, water station people, etc. If you are interested, please contact Gabrielle. Kendra helped out with the Brian Harms race and did an excellent job of cheering me (Gabrielle) on at the half way and finish points and has become inspired to start running! There is a volunteer appreciation dinner for all DHT Press Run volunteers the week following the even at Jake's Down South.
5. Old Business
* T-Shirts - Dale advised a new wicked price for the T-shirts, including logos - $10/shirt ... yes this is for the awesome bamboo shirts. Please advise Dale your shirt size ASAP for an order to be put in.
* Greenathon - with great enthusiasm Chris wanted to send a shout out to all members that helped out with the project - you guys rule! The project was less than organized and slightly chaotic, but our members did a great job of working together and keeping their assigned student groups under control. Thanks agan!
6. RYPEN Camp - District volunteer opportunity
* Taking place at Camp Warwa just outside of Edmonton (toward Grande Prairie) on the May long weekend - May 19 - 23. Darrell will forward the email sent from the District level for anyone interested in learning more or helping out.
7. Executive Change Over
* Change over occurs around the last meeting in June or early July to celebrate the incoming and outgoing executive. In the past we have held BBQ's are the outgoing President's place of resident. As Darrell and Debi live in a condo, they aren't set up to host a large BBQ for our club. It was suggested that we celebrate differently this year and go Paintballing. This is especially exciting to Darrell as the has wanted to do this as a social event for quite some time. More discussion to come. If you have any other suggestions, please feel free to contact Darrell or bring them to our next meeting!
8. District Conference - May 13 - 16 in Drayton Valley
* Are any Rotaract Club members attending this year?
9. Round Table
* Michelle - after much time spent debriefing in her condo post AWG , she is back in the swing of things! Welcome back!
* Lucy - has new Saucony running shoes! She is taking an extra long May Long weekend to go to a cabin in Merritt! Fun!!
* Chris - going to Calgary with 4 other geeks (his words, not mine) for a Robotics competition. He has to be back by May 16th however in time for his son's 1st birthday.
* Gabrielle - ran in her first 10 mile (16km) race last weekend. Survived and is getting ready for the DHT Press Run half marathon!
* Sarah - plays baseball (resultantly had to leave the meeting a tad early).
* Kendra - inspired by runners at the Brian Harms and is now running with her dog who is her pace bunny. She is finished school for the year and has a summer job weighing trucks. Not overly enthralling, but it will pay the bills and tuition - so it will have to do!
* Dale - is mid-Youth Week and it's going awesome so far and has TONS of ideas for next year already!! He LOVES Air Canada (NOT!), but in spite of this hung out with Michelle's mom in the Edmonton airport while waiting 8 hours to catch a flight home. Lame!
* Devin - has a new job and is writing his Life Insurance exam - good luck! He is participating in the Relay for Life.
* Darrell - was in Edmonton this past weekend attending a media camp conference. He didn't learn as much as he had hoped, but was able to meet up with old media friends.
Meeting adjourned @ 8:25 PM
See you all Tuesday, May 25th after an excellent May Long Weekend (crappy weather aside!)
P.S.: Something I don't recommend - typing meeting minutes with an agenda that is several meetings old and realizing it half way through! Making sense of notes taken compared to the flow of the agenda is very difficult.
If the information isn't exactly in the same order as the meeting agenda, this is why!
I procrastinated a bit more than usual ... but alas, the meeting minutes are being sent out before the next meeting - an accomplishment!
May 11, 2010 - Meeting called to order by President Darrell Winwood @ 7:37 PM
Members in Attendance:Darrell Winwood, Dale Tiedemann, Gabrielle Boulet, Michelle Dupont (yes, you read that right ... Michelle is back!!) Lucy Ramirez, Chris Murray, Devin Bateman, Kendra Wilson
1. Introduction of Members & Guests
Sarah Nightingale and Jasime (I missed your last name!). Welcome!
2. Approval of Last Meeting Minutes
Motion - Chris Murray
Second - Darrell
3. Approval of Meeting Agenda
Additions: To Volunteer projects - DHT Press Run by Gabrielle, to Old Business - Greenathon by Chris
4. Volunteer Projects
* County Fundraiser - Scheduled for May 18th & 20th. The county pays groups to clean pre-assigned secondary roads, $100/km. We have signed up for approximately 5.5kms of road. Our assigned area is on the north tip of city limits. Meet at the pre-determined location at 6:30 the first night, divide into teams and get at 'er! The county supplies bags, gloves, safety vests and signage. They will also collect the full bags. We just need to have our area complete before June 1st. More info from Darrel to come.
* Golden Age Centre - They are holding an and are looking for Rotaract to help out at the dance and possibly serve lunch. If you are interested in taking the lead on this project, please contact Darrell.
* Painting City Planters downtown - this is a past Rotaract project. The city supplies the paint and we paint the planters that are located in the downtown core. This helps beautify the area and get our members out there! Some members expressed interest in doing it if we have more artistic freedom rather than plain blue paint. Darrell will look into how artsy we can get and advise.
* School Snack Program - Dale advised that he is still working with the program organizers for a time that our club can participate. Our original volunteer day of April 16th was postponed last minute. Stay tuned!
* Relay for Life - Friday, June 11th. Do we want to volunteer our club to help out or are too many members participating with other teams? This is being left open, but nothing definite will be planned for now.
* DHT Press Run - the race is Saturday May 29th and the Grande Prairie Run Walk Club is looking for volunteers to help out race day. They need course marshalls, water station people, etc. If you are interested, please contact Gabrielle. Kendra helped out with the Brian Harms race and did an excellent job of cheering me (Gabrielle) on at the half way and finish points and has become inspired to start running! There is a volunteer appreciation dinner for all DHT Press Run volunteers the week following the even at Jake's Down South.
5. Old Business
* T-Shirts - Dale advised a new wicked price for the T-shirts, including logos - $10/shirt ... yes this is for the awesome bamboo shirts. Please advise Dale your shirt size ASAP for an order to be put in.
* Greenathon - with great enthusiasm Chris wanted to send a shout out to all members that helped out with the project - you guys rule! The project was less than organized and slightly chaotic, but our members did a great job of working together and keeping their assigned student groups under control. Thanks agan!
6. RYPEN Camp - District volunteer opportunity
* Taking place at Camp Warwa just outside of Edmonton (toward Grande Prairie) on the May long weekend - May 19 - 23. Darrell will forward the email sent from the District level for anyone interested in learning more or helping out.
7. Executive Change Over
* Change over occurs around the last meeting in June or early July to celebrate the incoming and outgoing executive. In the past we have held BBQ's are the outgoing President's place of resident. As Darrell and Debi live in a condo, they aren't set up to host a large BBQ for our club. It was suggested that we celebrate differently this year and go Paintballing. This is especially exciting to Darrell as the has wanted to do this as a social event for quite some time. More discussion to come. If you have any other suggestions, please feel free to contact Darrell or bring them to our next meeting!
8. District Conference - May 13 - 16 in Drayton Valley
* Are any Rotaract Club members attending this year?
9. Round Table
* Michelle - after much time spent debriefing in her condo post AWG , she is back in the swing of things! Welcome back!
* Lucy - has new Saucony running shoes! She is taking an extra long May Long weekend to go to a cabin in Merritt! Fun!!
* Chris - going to Calgary with 4 other geeks (his words, not mine) for a Robotics competition. He has to be back by May 16th however in time for his son's 1st birthday.
* Gabrielle - ran in her first 10 mile (16km) race last weekend. Survived and is getting ready for the DHT Press Run half marathon!
* Sarah - plays baseball (resultantly had to leave the meeting a tad early).
* Kendra - inspired by runners at the Brian Harms and is now running with her dog who is her pace bunny. She is finished school for the year and has a summer job weighing trucks. Not overly enthralling, but it will pay the bills and tuition - so it will have to do!
* Dale - is mid-Youth Week and it's going awesome so far and has TONS of ideas for next year already!! He LOVES Air Canada (NOT!), but in spite of this hung out with Michelle's mom in the Edmonton airport while waiting 8 hours to catch a flight home. Lame!
* Devin - has a new job and is writing his Life Insurance exam - good luck! He is participating in the Relay for Life.
* Darrell - was in Edmonton this past weekend attending a media camp conference. He didn't learn as much as he had hoped, but was able to meet up with old media friends.
Meeting adjourned @ 8:25 PM
See you all Tuesday, May 25th after an excellent May Long Weekend (crappy weather aside!)
P.S.: Something I don't recommend - typing meeting minutes with an agenda that is several meetings old and realizing it half way through! Making sense of notes taken compared to the flow of the agenda is very difficult.
If the information isn't exactly in the same order as the meeting agenda, this is why!
Wednesday, April 28, 2010
Meeting Minutes - April 13, 2010
Members In Attendance:
Darrell Winwood, Dale Tiedemann, Dana Moody, David Crouse, Lucy Ramirez, Miranda LeClercq, Gabrielle Boulet, Chris Murray, Matt Hall
Guests In Attendance:
Amanda McKay, Heather
Meeting Called to order at 7:30 PM by Darrell Winwood.
1) Introduction of Members & Guests:
1.A.) As listed above, 2 guests were in attendance at tonight’s meeting.
2) Approval of Last Meeting’s Minutes:
2.A.) Last Meeting was the Open House, no meeting minutes to approve.
3) Approval of Meeting Agenda:
3.A.) Add T-Shirt Order to Agenda. Approved by Gabrielle, second by David.
4) Volunteer Projects:
4.A.) . School Snack Program – The Grande Prairie Public School District as well as the Catholic School District have initiated a school snack program. They require volunteers to come in and prepare the snacks at the chosen school. The snacks are donated by companies or organizations and they will often have a ‘celebrity week” where the donators prepare the snacks. Dale recently participated in this project with the City of Grande Prairie at Hillside Elementary. He thought this would be a great experience for Rotaracters, and has signed us up for April 16, 2010, 9:00-11:30am. They will require 4-5 volunteers, sign up sheet to follow.
4.B.) Greenathon – The Greenathon is fast approaching, May 1, 2010. This is a quad club event where the Rotary clubs and kids of G.P. help clean up the city. Arrive in the morning to the Rotary campground for a pancake breakfast. Go to the schools to pick up the kids, and then head to your designated section of the city. Finish up with a BBQ and Bike Draw. Take the kids back to their schools and the day is usually done at about 1:30. This is a very fun event and if you would like to sign up as a captain or co-captain, please speak with Chris Murray.
4.C.) County Fundraiser – The County of Grande Prairie is holding something very similar to the Greenathon, the County Clean up. Groups are paid $100 for every km cleaned. This money could be great as general funds for the club. 5-6 volunteers needed, we will be signing up for 5 km to clean.
4.D.) Golden Age Centre – Dora has contacted Darrell to see if the Rotaract club would like to volunteer for an event at the Golden Age Centre. Darrell would like to know if anyone would like to head this event? Please contact him if you are interested.
4.E.) Relay for Life – This event runs from 7am to 7pm in June 11, 2010. This event is a fundraiser for Cancer Research. They will need volunteers for set up/registration/preparing meals. Or we could possible put together a team and participate. Will discuss further once more details are available.
4.F.) – Service Club Expo – The Lions club of GP is hosting a service club expo at the Lions Learning Centre April 17, 2010. It will be tradeshow style and Rotaract will have a booth set up. It is to raise awareness of the different clubs available in GP, and to build community interest in service clubs. Darrell and Kyla from Sunrise Rotary to work on behalf of the GP Rotary Clubs.
5) Old Business -
5.A.) New Executive – New Executive Members will come into their position on July 1, 2010 (the beginning of the Rotary year). New Exec includes:
Dale – President
Dana – President Elect
David – Treasurer
Cate – Secretary
5.B.) – T-Shirt order – We have added this to the agenda again… There was some dispute about Rotaract having their own logo, after the Rotary clubs designed a Quad club logo to include Rotaract. Dale is to see if he can get the logo from Sportswear plus, so we can put it on our awesome bamboo t-shirts.
6) New Business
-
6.A.) Lobster Fest – June 5 is lobster fest, a Quad club event. Tickets are $50.00, but the Rotary clubs are asking if we have anyone that would volunteer to work the door. Meal included with Volunteering. We have two free confirmed tickets for the club.
6.B.) District Conference 2010– District Conference will be held on May 13-16 in Drayton Valley. Darrell would like to know if anyone is able to attend. He will pass around the agenda of the speakers and events being held that weekend. Darrell is to contact gaming to see if any funds can be used from our lottery money to assist members wanting to attend the conference.
6.C.) – Grande Prairie District Conference 2012 – We will need to have a Rotaract member sit on the board for the 2012 conference. It is still in the planning stages and meetings will be fairly light (once a month) for right now. Please contact Darrell and he will put you in touch with Fletcher Bootle for more info.
7.) – Round Table
Meeting Adjourned.
Darrell Winwood, Dale Tiedemann, Dana Moody, David Crouse, Lucy Ramirez, Miranda LeClercq, Gabrielle Boulet, Chris Murray, Matt Hall
Guests In Attendance:
Amanda McKay, Heather
Meeting Called to order at 7:30 PM by Darrell Winwood.
1) Introduction of Members & Guests:
1.A.) As listed above, 2 guests were in attendance at tonight’s meeting.
2) Approval of Last Meeting’s Minutes:
2.A.) Last Meeting was the Open House, no meeting minutes to approve.
3) Approval of Meeting Agenda:
3.A.) Add T-Shirt Order to Agenda. Approved by Gabrielle, second by David.
4) Volunteer Projects:
4.A.) . School Snack Program – The Grande Prairie Public School District as well as the Catholic School District have initiated a school snack program. They require volunteers to come in and prepare the snacks at the chosen school. The snacks are donated by companies or organizations and they will often have a ‘celebrity week” where the donators prepare the snacks. Dale recently participated in this project with the City of Grande Prairie at Hillside Elementary. He thought this would be a great experience for Rotaracters, and has signed us up for April 16, 2010, 9:00-11:30am. They will require 4-5 volunteers, sign up sheet to follow.
4.B.) Greenathon – The Greenathon is fast approaching, May 1, 2010. This is a quad club event where the Rotary clubs and kids of G.P. help clean up the city. Arrive in the morning to the Rotary campground for a pancake breakfast. Go to the schools to pick up the kids, and then head to your designated section of the city. Finish up with a BBQ and Bike Draw. Take the kids back to their schools and the day is usually done at about 1:30. This is a very fun event and if you would like to sign up as a captain or co-captain, please speak with Chris Murray.
4.C.) County Fundraiser – The County of Grande Prairie is holding something very similar to the Greenathon, the County Clean up. Groups are paid $100 for every km cleaned. This money could be great as general funds for the club. 5-6 volunteers needed, we will be signing up for 5 km to clean.
4.D.) Golden Age Centre – Dora has contacted Darrell to see if the Rotaract club would like to volunteer for an event at the Golden Age Centre. Darrell would like to know if anyone would like to head this event? Please contact him if you are interested.
4.E.) Relay for Life – This event runs from 7am to 7pm in June 11, 2010. This event is a fundraiser for Cancer Research. They will need volunteers for set up/registration/preparing meals. Or we could possible put together a team and participate. Will discuss further once more details are available.
4.F.) – Service Club Expo – The Lions club of GP is hosting a service club expo at the Lions Learning Centre April 17, 2010. It will be tradeshow style and Rotaract will have a booth set up. It is to raise awareness of the different clubs available in GP, and to build community interest in service clubs. Darrell and Kyla from Sunrise Rotary to work on behalf of the GP Rotary Clubs.
5) Old Business -
5.A.) New Executive – New Executive Members will come into their position on July 1, 2010 (the beginning of the Rotary year). New Exec includes:
Dale – President
Dana – President Elect
David – Treasurer
Cate – Secretary
5.B.) – T-Shirt order – We have added this to the agenda again… There was some dispute about Rotaract having their own logo, after the Rotary clubs designed a Quad club logo to include Rotaract. Dale is to see if he can get the logo from Sportswear plus, so we can put it on our awesome bamboo t-shirts.
6) New Business
-
6.A.) Lobster Fest – June 5 is lobster fest, a Quad club event. Tickets are $50.00, but the Rotary clubs are asking if we have anyone that would volunteer to work the door. Meal included with Volunteering. We have two free confirmed tickets for the club.
6.B.) District Conference 2010– District Conference will be held on May 13-16 in Drayton Valley. Darrell would like to know if anyone is able to attend. He will pass around the agenda of the speakers and events being held that weekend. Darrell is to contact gaming to see if any funds can be used from our lottery money to assist members wanting to attend the conference.
6.C.) – Grande Prairie District Conference 2012 – We will need to have a Rotaract member sit on the board for the 2012 conference. It is still in the planning stages and meetings will be fairly light (once a month) for right now. Please contact Darrell and he will put you in touch with Fletcher Bootle for more info.
7.) – Round Table
Meeting Adjourned.
Tuesday, February 23, 2010
Meeting Minutes - February 9, 2010
Members In Attendance:
Gabrielle Boulet, Chris Murray, David Crouse, Kendra Wilson, Dana Moody
Guests In Attendance:
Cedrick Leblanc, Kendra, Brette Madden
Meeting Called to order at 7:30 PM by Past President Gabrielle Boulet.
1) Introduction of Members & Guests:
1.A.) As listed above, 3guests were in attendance at tonight’s meeting.
2) Approval of Last Meeting’s Minutes:
2.A.) MOTION: Lisa Approved, David Second. MOTION CARRIED.
3) Approval of Meeting Agenda:
3.A.) MOTION: To accept the agenda as presented. Motion by David Crouse. Second by Dana Moody. None Opposed. MOTION CARRIED.
4) Review of Action Items from Previous Minutes:
4.A.) Executive Nominations: Still looking for Executive nominations for positions of:
President Elect
Secretary
Treasurer
Please send your nominations in to Darrell before Feb. 23, 2010.
4.B.) Social Night - Social night was at the Kokanee comedy night at the Great Northern Casino. Gab and David were the only members at the meeting that attended the comedians and said they had mixed reviews, but overall a great night.
4.C.) T-Shirt Order – Due to Dale’s absence at meeting, we will be carrying over the order to next meeting. The T-Shirts will have the Rotaract Emblum on them, and are $30.00. Please email Dale with your size.
4.D.) District Curling Bonspiel – Tyler is planning on attending this bonspiel in Athabasca, last call for three more members for Rotaract team. Please contact Tyler if interested.
4.E.) Club Regalia – Have received our first shipment, Rotaract club pins, and second order should be in soon which will contain the Rotaract banner.
5) February 12-15, 2010 – Activities you could be doing as a Rotaractor
5.A.) Quad Club Ski Trip to Jasper – Family Ski trip for Rotarians during the long weekend
5.B.) Spirit Speakers Youth Conference – This conference is requiring volunteers to help with registration (from 3-7), and the introduction of speakers (All day Saturday). Please contact Dale if interested in helping out.
5.C.) SPCA and PetSmart Adopt a pet weekend – From 11-4pm at the PetSmart location, they will be needing volunteers to assist with the many adoptions that will be taking place (handling, paperwork etc.). SPCA will provide training for any volunteers. Please contact the volunteer coordinator for the SPCA @ (780) 538-4030 ext: 109.
6) “Rock”ing out with Rotaract Curling Fun-Spiel
6.A.) March 19-20 will be the first annual Rotaract Fun-Spiel held at the Grande Prairie Curling Club. We need help in collecting sponsorship for prizes, as well as cash donations. We need to recruit teams of 4, tickets for the weekend costing $210.00 for four games and a banquet dinner. Please contact Dale for more information.
7) New Business -
7.A.) Arctic Winter Games – Are calling for volunteers for the games being held in GP Mar 6-13, 2010. They will require help for March 14, 2010 (Sunday) putting the classrooms back together at the schools the athletes were housed in. They will need 4-5 club members to help. Please contact Michelle Dupont if interested, there will also be a sign up sheet at the next meeting.
7.B.) Rotary Green-A-Thon - Rotaract will be needing a liason from our club to be involved with the Green-A-Thon. Chris Murray has volunteered for this position. Thanks Chris!
Round Table
Meeting Adjourned
Gabrielle Boulet, Chris Murray, David Crouse, Kendra Wilson, Dana Moody
Guests In Attendance:
Cedrick Leblanc, Kendra, Brette Madden
Meeting Called to order at 7:30 PM by Past President Gabrielle Boulet.
1) Introduction of Members & Guests:
1.A.) As listed above, 3guests were in attendance at tonight’s meeting.
2) Approval of Last Meeting’s Minutes:
2.A.) MOTION: Lisa Approved, David Second. MOTION CARRIED.
3) Approval of Meeting Agenda:
3.A.) MOTION: To accept the agenda as presented. Motion by David Crouse. Second by Dana Moody. None Opposed. MOTION CARRIED.
4) Review of Action Items from Previous Minutes:
4.A.) Executive Nominations: Still looking for Executive nominations for positions of:
President Elect
Secretary
Treasurer
Please send your nominations in to Darrell before Feb. 23, 2010.
4.B.) Social Night - Social night was at the Kokanee comedy night at the Great Northern Casino. Gab and David were the only members at the meeting that attended the comedians and said they had mixed reviews, but overall a great night.
4.C.) T-Shirt Order – Due to Dale’s absence at meeting, we will be carrying over the order to next meeting. The T-Shirts will have the Rotaract Emblum on them, and are $30.00. Please email Dale with your size.
4.D.) District Curling Bonspiel – Tyler is planning on attending this bonspiel in Athabasca, last call for three more members for Rotaract team. Please contact Tyler if interested.
4.E.) Club Regalia – Have received our first shipment, Rotaract club pins, and second order should be in soon which will contain the Rotaract banner.
5) February 12-15, 2010 – Activities you could be doing as a Rotaractor
5.A.) Quad Club Ski Trip to Jasper – Family Ski trip for Rotarians during the long weekend
5.B.) Spirit Speakers Youth Conference – This conference is requiring volunteers to help with registration (from 3-7), and the introduction of speakers (All day Saturday). Please contact Dale if interested in helping out.
5.C.) SPCA and PetSmart Adopt a pet weekend – From 11-4pm at the PetSmart location, they will be needing volunteers to assist with the many adoptions that will be taking place (handling, paperwork etc.). SPCA will provide training for any volunteers. Please contact the volunteer coordinator for the SPCA @ (780) 538-4030 ext: 109.
6) “Rock”ing out with Rotaract Curling Fun-Spiel
6.A.) March 19-20 will be the first annual Rotaract Fun-Spiel held at the Grande Prairie Curling Club. We need help in collecting sponsorship for prizes, as well as cash donations. We need to recruit teams of 4, tickets for the weekend costing $210.00 for four games and a banquet dinner. Please contact Dale for more information.
7) New Business -
7.A.) Arctic Winter Games – Are calling for volunteers for the games being held in GP Mar 6-13, 2010. They will require help for March 14, 2010 (Sunday) putting the classrooms back together at the schools the athletes were housed in. They will need 4-5 club members to help. Please contact Michelle Dupont if interested, there will also be a sign up sheet at the next meeting.
7.B.) Rotary Green-A-Thon - Rotaract will be needing a liason from our club to be involved with the Green-A-Thon. Chris Murray has volunteered for this position. Thanks Chris!
Round Table
Meeting Adjourned
Monday, February 22, 2010
Meeting Minutes - January 26, 2010
Rotaract Meeting Tonight at 7:30 PM, officiated by yours truly, with gavel in hand!
Ok, so my good streak of getting meeting minutes out in a timely fashion came to a end. But at least I'm getting them out ... right?!
1. Introduction of Members & Guests - Kris Podalski and Crystal
2. Approval of Last Meeting's Minutes - Dale, second by Lisa
3. Approval of Meeting Agenda - I have nothing written down, usually it's a fight to see who can put their hand up first. Let's try harder next meeting!
4. Review of Items from Previous Meeting
* Rotary Ski Trip - February 12 - 15. U-Drive. Rooms blocked at the Sawridge.
* Social Event - Comedy Night at the Casino, Wednesday February 3rd. Please RSVP to Darrell.
* Executive Nominations - we are still looking for nominations for President-Elect, Treasurer and Secretary. We will vote next meeting. Please email nominations - either for yourself or someone else to Darrell.
* Club Materials - Darrell has placed the order, they are on the way!
5. Fun-Spiel
* "Rock"ing out with Rotaract Fun-Spiel is March 19 & 20th held at the Grande Prairie Curling Club. Let the play on words fun begin!
* $210/team (based on 4 players), including 4 Saturday night meal tickets
* We are looking to secure 24 teams
* 6-8 end games, guaranteed 4 games
* Additional Meal Tickets - $40
* Please see Dale, Lucy, Lisa or Tyler if you have questions, suggestions, etc.
6. New Business
* Spirit Speakers Youth Conference - approached Dale looking for volunteers to help out during the event. February 12 & 13th. Please contact Dale if you are interested in volunteering for this event.
* T-Shirts - Dale passed around samples of the shirts we can choose from. The scoop neck ladies T-Shirt in the bamboo cotton was a HUGE hit - so soft! Please let Dale know your preferred T-Shirt size.
* Curling Team for District Bonspiel - ROAD TRIP!! Can this year beat last year's shenanigans? Darrell & Tyler are interested, please let Darrell know if you would like to join the team. Experience/talent not required.
* Volunteer Projects - our club is sitting idle, not what we do best. As usual, once May gets here, we will be busy with plenty of projects, but if there are suggestions for volunteer opportunities for our club in the mean time, please contact Darrell.
7. Round Table
Lisa
* Doing home renos in her basement - looking forward to sending the bachelor furniture back to the basement!
* Her mom has mini schnauzers for sale - contact Lisa if you are interested.
* Joined the Fit N Firm Challenge through the college - go Lisa!
* Canadian Cancer Society Daffodil Days are coming up - week of March 21st
* Volunteer Opportunity - Daffodil Days & Relay for Life
Miranda
* has a new camp stove - looking forward to trying it out!
Tyler
* broke his hand since the last meeting, but it is healed
* Permanent Full-Time in Beaverlodge. He'll be sticking around for awhile
Gabrielle
* has a Wii Fit and is using it to monitor her cats weight. One cat is petite, the other, well, not so much. So far, the little one has lost the most weight. Oops!
David
* Played new Super Mario Bros - conquered the entire game, including all Star coins in all levels. Wow!
Crystal
* Welcome! Crystal's boss Jen send her our way. She works at Speed Pro Signs and Original Joe's.
Kris
* Welcome! Kris was introduced to Rotary through a client. Kevin Hilgers sent Kris our way. Kris works for TD Financial.
Matt
* has a busy semester at school and is working on his role in the Arctic Winter Games play. The play is showing February 26/27/28 & March 3/4/5 - can you say Rotaract outing to cheer on Matt?!
* Matt bought a guitar and is learning to play (someone suggested Matt get mono so he can stay home for a few weeks and concentrate on his guitar skills ...)
Darrell
* is working on social media trends - and is following a GP network of Twitter followers.
Meeting adjourned at 8:31 PM. See you Tuesday, February 9th!
Ok, so my good streak of getting meeting minutes out in a timely fashion came to a end. But at least I'm getting them out ... right?!
1. Introduction of Members & Guests - Kris Podalski and Crystal
2. Approval of Last Meeting's Minutes - Dale, second by Lisa
3. Approval of Meeting Agenda - I have nothing written down, usually it's a fight to see who can put their hand up first. Let's try harder next meeting!
4. Review of Items from Previous Meeting
* Rotary Ski Trip - February 12 - 15. U-Drive. Rooms blocked at the Sawridge.
* Social Event - Comedy Night at the Casino, Wednesday February 3rd. Please RSVP to Darrell.
* Executive Nominations - we are still looking for nominations for President-Elect, Treasurer and Secretary. We will vote next meeting. Please email nominations - either for yourself or someone else to Darrell.
* Club Materials - Darrell has placed the order, they are on the way!
5. Fun-Spiel
* "Rock"ing out with Rotaract Fun-Spiel is March 19 & 20th held at the Grande Prairie Curling Club. Let the play on words fun begin!
* $210/team (based on 4 players), including 4 Saturday night meal tickets
* We are looking to secure 24 teams
* 6-8 end games, guaranteed 4 games
* Additional Meal Tickets - $40
* Please see Dale, Lucy, Lisa or Tyler if you have questions, suggestions, etc.
6. New Business
* Spirit Speakers Youth Conference - approached Dale looking for volunteers to help out during the event. February 12 & 13th. Please contact Dale if you are interested in volunteering for this event.
* T-Shirts - Dale passed around samples of the shirts we can choose from. The scoop neck ladies T-Shirt in the bamboo cotton was a HUGE hit - so soft! Please let Dale know your preferred T-Shirt size.
* Curling Team for District Bonspiel - ROAD TRIP!! Can this year beat last year's shenanigans? Darrell & Tyler are interested, please let Darrell know if you would like to join the team. Experience/talent not required.
* Volunteer Projects - our club is sitting idle, not what we do best. As usual, once May gets here, we will be busy with plenty of projects, but if there are suggestions for volunteer opportunities for our club in the mean time, please contact Darrell.
7. Round Table
Lisa
* Doing home renos in her basement - looking forward to sending the bachelor furniture back to the basement!
* Her mom has mini schnauzers for sale - contact Lisa if you are interested.
* Joined the Fit N Firm Challenge through the college - go Lisa!
* Canadian Cancer Society Daffodil Days are coming up - week of March 21st
* Volunteer Opportunity - Daffodil Days & Relay for Life
Miranda
* has a new camp stove - looking forward to trying it out!
Tyler
* broke his hand since the last meeting, but it is healed
* Permanent Full-Time in Beaverlodge. He'll be sticking around for awhile
Gabrielle
* has a Wii Fit and is using it to monitor her cats weight. One cat is petite, the other, well, not so much. So far, the little one has lost the most weight. Oops!
David
* Played new Super Mario Bros - conquered the entire game, including all Star coins in all levels. Wow!
Crystal
* Welcome! Crystal's boss Jen send her our way. She works at Speed Pro Signs and Original Joe's.
Kris
* Welcome! Kris was introduced to Rotary through a client. Kevin Hilgers sent Kris our way. Kris works for TD Financial.
Matt
* has a busy semester at school and is working on his role in the Arctic Winter Games play. The play is showing February 26/27/28 & March 3/4/5 - can you say Rotaract outing to cheer on Matt?!
* Matt bought a guitar and is learning to play (someone suggested Matt get mono so he can stay home for a few weeks and concentrate on his guitar skills ...)
Darrell
* is working on social media trends - and is following a GP network of Twitter followers.
Meeting adjourned at 8:31 PM. See you Tuesday, February 9th!
Wednesday, January 20, 2010
Meeting Minutes - January 12, 2010
Happy New Year Rotaract Meeting Minutes
January 12, 2010
In Attendance: Lucy Ramirez, Chris Murray, Dale Tiedemann, Gabrielle Boulet, Darrell Winwood.
That's it, that's all. Where are all the people?!
Guest, Josh Boyne joined us about half way through the meeting. Welcome!
1. Introduction of Members & Guests - skipped
2. Approval of Last Meeting Minutes - "approved". I think they were pretty awesome, if I say so myself!
3. Approval of Meeting Agenda - "approved"
4. Review of items from previous meeting
* Christmas Party - Darrell and Dale talked about their "Rotary Feud" winning experience - earning them a trophy! The party was a great time as usual.
* Executive nominations - it's the that time of year again. If you are interested in an executive position: President-Elect, Secretary or Treasurer, for the 2010 - 2011 term under Dale's Presidency, please email Darrell (dwinwood1@mac.com) your nominations. You can nominate yourself or someone else. We plan to vote the first meeting in February.
5. Fun-Spiel (replacing the good 'ol Duck Race heading)
* Dale held a planning meeting at 6:30 PM tonight - he ended up eating dinner by himself. So, with that said, Dale needs some extra hands to help out with planning the event (d_tiedemann@hotmail.com). They have secured the dates of March 19 & 20th. They will be looking for 24 teams of 4 people - so put the word out. As Lucy put it: Advertise, Advertise, Advertise!
6. New Business
* Social Event - we haven't had much success in the past few months with a social event. A few ideas came up: skiing at Nitehawk, Comedy Night at the Casino. Darrell may or may not know someone who works for the Casino who may or may not be able to get us some tickets for a very low price of nothing for our club members to attend. It has been decided to attend Kokanee Comedy Night at the Casino Wednesday, January 27th. More details from Darrell to follow.
* Rotary Ski Trip - Family Day Long Weekend in Jasper (February 12-15). There is a block of rooms booked at the Sawridge and rooms will be released 30 days prior (soon, if they haven't been already). So if you want the group booking rate and are planning on going, I suggest you book NOW! Please call in (780-852-6589) under group reservation #GPB12A and quote Grande Prairie Rotary Clubs. As a side note - I spent New Years in Jasper and apparently their power goes out every once in awhile in the entire town - we ended up playing Rumoli by headlamp light New Year's Eve because the power went out (for the third time in 5 days) at 9:00 PM and didn't go back on until about 1:00AM and it also went off New Year's Day for awhile. I suggest packing a flashlight or headlamp ... just in case!
* Spirit Speaks Youth Conference Request - Dale brought this request for volunteers to the club. It is also taking part on the Family Day long weekend, February 12th & 13th. They are looking for volunteers over the age of 18 to help with Friday & Saturday registration, information, group leaders, special events. This is a great opportunity for our club to volunteer in the community among an age group our club targets and it involves very little preparation work on our part - we just have to show up and look pretty! Please let Dale know if you are interested in volunteering that weekend.
* Club Materials - Darrell has put in an order for a Club Banner to be displayed proudly at every meeting, trading pennants (mini versions of the club banner used to trade with other clubs, give one to our sponsor club, etc.) membership pins and membership certificates of appreciation. This will cost the club approximately $800, but well worth it. Also, if you DO NOT have a nametag, please let Darrell know and he will order you one.
* T-shirts (almost resembling a zombie topic that just never dies) we were supposed to take part in a mass order being organized by that Swan City Club, however, as the other Rotary Clubs could not come to a consensus of what they wanted to order, an order was never made and we were left waiting anxiously for our awesome T-Shirts! We are going to take matters into our own hands and price out an order for the same style T-shirt, except in red so Rotaractors can still stand out in a sea of Rotarians. Once pricing has come back, we will take size orders.
Upcoming Events
* District Curling Bonspiel - February 18-21 in Athabasca. Do we have 4 club members interested in forming a team and road tripping to Athabasca for the weekend to promote our club, our club's involvement in the District and our club's upcoming Bonspiel event in March? If you are interested, contact Darrell!
7. Round Table
* Chris - going to Texas to work for 3 weeks. He'll be back in February. Green works is still working hard and currently looking for building space!
* Dale ... is sick!
* Josh was able to tell us a funny story about Dale during his time at Mr. Mike's. Dale elaborated on the story of spilling a lot of iced tea on one lady. Moral of the story: Dale + Iced Tea = bad news!
* Darrell - very excited that the Bay City Dodgers are back at it again in the City's Dodgeball league! Look out!
* Gabrielle - very excited about Chicks on Sticks the ladies cross country ski group at the Wapiti Nordic ski trails every Monday & Thursday at 7:00 PM (as skips skiing tonight and is currently writing out the meeting minutes ...) It is for all levels of cross country skiers. Great people & great exercise!
* Lucy - she went to the dentist and has no cavities and is getting her hair cut on Thursday! She is also training for a 21km race up a mountain in Tumbler Ridge in August 2010, the Emperor's Challenge! Go Lucy!
Next Rotaract Meeting - Tuesday, January 26th - 7:30 PM. Our meetings are now in the larger meeting room, through the entrance to the restaurant. I'll know if you read these meeting minutes or not if you go to the wrong meeting room first meeting!!
Until Next Time,
Gabrielle
Honorary Secretary
January 12, 2010
In Attendance: Lucy Ramirez, Chris Murray, Dale Tiedemann, Gabrielle Boulet, Darrell Winwood.
That's it, that's all. Where are all the people?!
Guest, Josh Boyne joined us about half way through the meeting. Welcome!
1. Introduction of Members & Guests - skipped
2. Approval of Last Meeting Minutes - "approved". I think they were pretty awesome, if I say so myself!
3. Approval of Meeting Agenda - "approved"
4. Review of items from previous meeting
* Christmas Party - Darrell and Dale talked about their "Rotary Feud" winning experience - earning them a trophy! The party was a great time as usual.
* Executive nominations - it's the that time of year again. If you are interested in an executive position: President-Elect, Secretary or Treasurer, for the 2010 - 2011 term under Dale's Presidency, please email Darrell (dwinwood1@mac.com) your nominations. You can nominate yourself or someone else. We plan to vote the first meeting in February.
5. Fun-Spiel (replacing the good 'ol Duck Race heading)
* Dale held a planning meeting at 6:30 PM tonight - he ended up eating dinner by himself. So, with that said, Dale needs some extra hands to help out with planning the event (d_tiedemann@hotmail.com). They have secured the dates of March 19 & 20th. They will be looking for 24 teams of 4 people - so put the word out. As Lucy put it: Advertise, Advertise, Advertise!
6. New Business
* Social Event - we haven't had much success in the past few months with a social event. A few ideas came up: skiing at Nitehawk, Comedy Night at the Casino. Darrell may or may not know someone who works for the Casino who may or may not be able to get us some tickets for a very low price of nothing for our club members to attend. It has been decided to attend Kokanee Comedy Night at the Casino Wednesday, January 27th. More details from Darrell to follow.
* Rotary Ski Trip - Family Day Long Weekend in Jasper (February 12-15). There is a block of rooms booked at the Sawridge and rooms will be released 30 days prior (soon, if they haven't been already). So if you want the group booking rate and are planning on going, I suggest you book NOW! Please call in (780-852-6589) under group reservation #GPB12A and quote Grande Prairie Rotary Clubs. As a side note - I spent New Years in Jasper and apparently their power goes out every once in awhile in the entire town - we ended up playing Rumoli by headlamp light New Year's Eve because the power went out (for the third time in 5 days) at 9:00 PM and didn't go back on until about 1:00AM and it also went off New Year's Day for awhile. I suggest packing a flashlight or headlamp ... just in case!
* Spirit Speaks Youth Conference Request - Dale brought this request for volunteers to the club. It is also taking part on the Family Day long weekend, February 12th & 13th. They are looking for volunteers over the age of 18 to help with Friday & Saturday registration, information, group leaders, special events. This is a great opportunity for our club to volunteer in the community among an age group our club targets and it involves very little preparation work on our part - we just have to show up and look pretty! Please let Dale know if you are interested in volunteering that weekend.
* Club Materials - Darrell has put in an order for a Club Banner to be displayed proudly at every meeting, trading pennants (mini versions of the club banner used to trade with other clubs, give one to our sponsor club, etc.) membership pins and membership certificates of appreciation. This will cost the club approximately $800, but well worth it. Also, if you DO NOT have a nametag, please let Darrell know and he will order you one.
* T-shirts (almost resembling a zombie topic that just never dies) we were supposed to take part in a mass order being organized by that Swan City Club, however, as the other Rotary Clubs could not come to a consensus of what they wanted to order, an order was never made and we were left waiting anxiously for our awesome T-Shirts! We are going to take matters into our own hands and price out an order for the same style T-shirt, except in red so Rotaractors can still stand out in a sea of Rotarians. Once pricing has come back, we will take size orders.
Upcoming Events
* District Curling Bonspiel - February 18-21 in Athabasca. Do we have 4 club members interested in forming a team and road tripping to Athabasca for the weekend to promote our club, our club's involvement in the District and our club's upcoming Bonspiel event in March? If you are interested, contact Darrell!
7. Round Table
* Chris - going to Texas to work for 3 weeks. He'll be back in February. Green works is still working hard and currently looking for building space!
* Dale ... is sick!
* Josh was able to tell us a funny story about Dale during his time at Mr. Mike's. Dale elaborated on the story of spilling a lot of iced tea on one lady. Moral of the story: Dale + Iced Tea = bad news!
* Darrell - very excited that the Bay City Dodgers are back at it again in the City's Dodgeball league! Look out!
* Gabrielle - very excited about Chicks on Sticks the ladies cross country ski group at the Wapiti Nordic ski trails every Monday & Thursday at 7:00 PM (as skips skiing tonight and is currently writing out the meeting minutes ...) It is for all levels of cross country skiers. Great people & great exercise!
* Lucy - she went to the dentist and has no cavities and is getting her hair cut on Thursday! She is also training for a 21km race up a mountain in Tumbler Ridge in August 2010, the Emperor's Challenge! Go Lucy!
Next Rotaract Meeting - Tuesday, January 26th - 7:30 PM. Our meetings are now in the larger meeting room, through the entrance to the restaurant. I'll know if you read these meeting minutes or not if you go to the wrong meeting room first meeting!!
Until Next Time,
Gabrielle
Honorary Secretary
Wednesday, December 9, 2009
Meeting Minutes - December 8, 2009
Greetings!!
Well, it's not the same day, but within 24 hours of the meeting - not bad!
Enjoy your latest meeting minute installment and the last of 2009!
1. Members: Darrell Winwood, Tyler Bulford, Matt Hall, David Crouse, Lisa Heck, Gabrielle Boulet, Dale Tiedemann, Chris Murray, Doug Porterfield, Cate Weber
Guests: Lucy and Jennifer
2. Approval of Last Meeting Minutes - add Jose to "in attendance"
Motion to Pass: Tyler
Second: Lisa & Cate - it was a tie
3. Approval of Meeting Agenda - add to New Business: Crystal Park Funding Request, Next Meeting Date, Greenworks
Motion to Pass: Dale
Second: David
4. Review of items from previous minutes
* Dues - PAY UP!
* Social Event - Thursday, December 10th at Oasis in Sexsmith. Lots of board games, Wii, Foosball, etc. Starting at 7:00 PM. Car pool if you can - save the environment. Chris apologizes for the short notice, he had a hard time getting a hold of the gentleman who runs the establishment (who goes to Hawaii anyways?! ... inside joke, you had to be there). Please come if you can, Chris has maps if you need one. Darrell would like you to bring your boyfriend/girlfriend/spouse/friends/crazy uncle, etc.
* Christmas Party - Lisa reminded us that the party is NEXT FRIDAY!!!!!!! (December 18th) She passed the sign up sheet around again. If you are interested in coming, please sign up. If you have a silent auction item, please put your phone number on the sign up sheet to be contacted for pick up details. The club covers the cost of our MEMBERS to attend the party, members are responsible for the cost of their guest ($40) - the club will invoice you after the fact. 6:00 PM start, GPRC choir to entertain. Please let Lisa know by Thursday, December 11th at NOON if you plan on attending.
5. New Business
* Rotaract Fun-spiel, March 19 & 20. Dale & Tyler will co-chair the event with the help of Andrea from the curling club. We are hoping this will increase awareness of our club in the community. Our main goal is to gain members and overall awareness. Please let Dale or Tyler know if you are interested in helping, including door prizes and sponsorship.
* Duck Race - yay!!! Darrell and Miranda completed reports for Alberta Gaming and are VERY pleased to announce that approximately $41,000 was raised this year!!!! Woohoo!! Donations were made to the following groups (amounts are approximate): Ducks Unlimited $9,000, PACE - $5,000, Soccer Association - $5,000, SPCA - $7,000, Rotaract - $11,000. Our club's portion will be going directly to our $20,000 commitment to the Community Village which will complete our commitment - EXCLAMATION MARK!
* Executive nominations for the 2010 - 2011 term - We will be seeking nominations for executive positions - President Elect for the 2011 - 2012 term, secretary and treasurer. Gabrielle has cudies (according to Dale) AND has decided to take on International Director and will be in contact with the Mazatlan Rotaract club to see if there are some projects our clubs can work on together. We are still looking for secretary and treasurer replacements for the current term.
* Next Meeting - in light of the upcoming holiday season, the December 22nd meeting has been CANCELED. Meetings will resume January 12, 2010. Motioned by Michelle, second by Matt, passed. If you bring Bailey's and cookies, Gabrielle will host an impromtu Rotaract meeting December 22nd at her house - please RSVP by email (gabannie@hotmail.com) if you would like to come and so she knows if anyone will show up.
* Crystal Park Funding Request - "Everybody Needs a Christmas". Our club has been approached by a student at Crystal Park to donate funds toward a Christmas fundraising project to provide food and presents for the less fortunate. The executive recommends that the club donate $250 to the project. Motion - Chris, second - Scrooge, I mean David, passed by the club. Darrell will contact the school's principal.
* Greenworks a la Chris - the Greenworks executive has discussed bringing a robotics event to Grande Prairie. In order to run an event, they need PEOPLE (Hey! We have those!) This is an opportunity for our club to raise funds for the club by providing people.
6. Round Table
* Cate - Cate gets to share all the exciting news before Doug! They are moving this weekend and they are going home for Christmas. YAY!
* Doug - is taking credit for the new house they found. Doug & Cate took a cat from Cheryl who likes to lick Doug's face. And she toots! The cat comes with much personality ... like it's previous owner!
* Michelle - 91 days away from the AWG. And is still looking for volunteers for the games.
* Chris - is the perfect height to be the mascot for AWG. His son has a fantastic time in the bath and it makes Chris' day!
* Lucy - is going down to Calgary to share Christmas with her family.
* Dale - has 3 working bathrooms in his house.
* Gabrielle - shared all the gorey details about her wisdom teeth extraction. Good times!
* Lisa - Shoot for the Cure at the Storm Game, Saturday, December 12th at 7:30 PM. Tickets are $10 through the Society. New Years Eve - Shark Club partnered with the Society to have a Pink & White event. Tickets are $20 and all proceeds go back to the Society.
* David - Kathleen & their mom are in Reno ... he is lonely. David will report on Season 5 of Lost at the next meeting.
* Jennifer - is trying to survive her finals and then she's going to Hawaii for Christmas!!! (pffft, whatever!)
* Matt - is also getting through exams. He landed the lead role in "Sonny's Song". Yay, Matt!!!
* Tyler - is experiencing hour cut backs at work and he may be transfered to Calgary, which he isn't too keen on. Today he "did a smart move" ... he lost his keys in the pit at work.
* Darrell - is the next Beatles lead singer. But, David (Scrooge) killed Darrell's dreams by confirming that "you can basically talk on easy and still get 97%". Watch "Dr. Horrible's Sing Along Blog" - Hilarious!
Thanks for coming out on this wintery night. See you all in 2010!
Well, it's not the same day, but within 24 hours of the meeting - not bad!
Enjoy your latest meeting minute installment and the last of 2009!
1. Members: Darrell Winwood, Tyler Bulford, Matt Hall, David Crouse, Lisa Heck, Gabrielle Boulet, Dale Tiedemann, Chris Murray, Doug Porterfield, Cate Weber
Guests: Lucy and Jennifer
2. Approval of Last Meeting Minutes - add Jose to "in attendance"
Motion to Pass: Tyler
Second: Lisa & Cate - it was a tie
3. Approval of Meeting Agenda - add to New Business: Crystal Park Funding Request, Next Meeting Date, Greenworks
Motion to Pass: Dale
Second: David
4. Review of items from previous minutes
* Dues - PAY UP!
* Social Event - Thursday, December 10th at Oasis in Sexsmith. Lots of board games, Wii, Foosball, etc. Starting at 7:00 PM. Car pool if you can - save the environment. Chris apologizes for the short notice, he had a hard time getting a hold of the gentleman who runs the establishment (who goes to Hawaii anyways?! ... inside joke, you had to be there). Please come if you can, Chris has maps if you need one. Darrell would like you to bring your boyfriend/girlfriend/spouse/friends/crazy uncle, etc.
* Christmas Party - Lisa reminded us that the party is NEXT FRIDAY!!!!!!! (December 18th) She passed the sign up sheet around again. If you are interested in coming, please sign up. If you have a silent auction item, please put your phone number on the sign up sheet to be contacted for pick up details. The club covers the cost of our MEMBERS to attend the party, members are responsible for the cost of their guest ($40) - the club will invoice you after the fact. 6:00 PM start, GPRC choir to entertain. Please let Lisa know by Thursday, December 11th at NOON if you plan on attending.
5. New Business
* Rotaract Fun-spiel, March 19 & 20. Dale & Tyler will co-chair the event with the help of Andrea from the curling club. We are hoping this will increase awareness of our club in the community. Our main goal is to gain members and overall awareness. Please let Dale or Tyler know if you are interested in helping, including door prizes and sponsorship.
* Duck Race - yay!!! Darrell and Miranda completed reports for Alberta Gaming and are VERY pleased to announce that approximately $41,000 was raised this year!!!! Woohoo!! Donations were made to the following groups (amounts are approximate): Ducks Unlimited $9,000, PACE - $5,000, Soccer Association - $5,000, SPCA - $7,000, Rotaract - $11,000. Our club's portion will be going directly to our $20,000 commitment to the Community Village which will complete our commitment - EXCLAMATION MARK!
* Executive nominations for the 2010 - 2011 term - We will be seeking nominations for executive positions - President Elect for the 2011 - 2012 term, secretary and treasurer. Gabrielle has cudies (according to Dale) AND has decided to take on International Director and will be in contact with the Mazatlan Rotaract club to see if there are some projects our clubs can work on together. We are still looking for secretary and treasurer replacements for the current term.
* Next Meeting - in light of the upcoming holiday season, the December 22nd meeting has been CANCELED. Meetings will resume January 12, 2010. Motioned by Michelle, second by Matt, passed. If you bring Bailey's and cookies, Gabrielle will host an impromtu Rotaract meeting December 22nd at her house - please RSVP by email (gabannie@hotmail.com) if you would like to come and so she knows if anyone will show up.
* Crystal Park Funding Request - "Everybody Needs a Christmas". Our club has been approached by a student at Crystal Park to donate funds toward a Christmas fundraising project to provide food and presents for the less fortunate. The executive recommends that the club donate $250 to the project. Motion - Chris, second - Scrooge, I mean David, passed by the club. Darrell will contact the school's principal.
* Greenworks a la Chris - the Greenworks executive has discussed bringing a robotics event to Grande Prairie. In order to run an event, they need PEOPLE (Hey! We have those!) This is an opportunity for our club to raise funds for the club by providing people.
6. Round Table
* Cate - Cate gets to share all the exciting news before Doug! They are moving this weekend and they are going home for Christmas. YAY!
* Doug - is taking credit for the new house they found. Doug & Cate took a cat from Cheryl who likes to lick Doug's face. And she toots! The cat comes with much personality ... like it's previous owner!
* Michelle - 91 days away from the AWG. And is still looking for volunteers for the games.
* Chris - is the perfect height to be the mascot for AWG. His son has a fantastic time in the bath and it makes Chris' day!
* Lucy - is going down to Calgary to share Christmas with her family.
* Dale - has 3 working bathrooms in his house.
* Gabrielle - shared all the gorey details about her wisdom teeth extraction. Good times!
* Lisa - Shoot for the Cure at the Storm Game, Saturday, December 12th at 7:30 PM. Tickets are $10 through the Society. New Years Eve - Shark Club partnered with the Society to have a Pink & White event. Tickets are $20 and all proceeds go back to the Society.
* David - Kathleen & their mom are in Reno ... he is lonely. David will report on Season 5 of Lost at the next meeting.
* Jennifer - is trying to survive her finals and then she's going to Hawaii for Christmas!!! (pffft, whatever!)
* Matt - is also getting through exams. He landed the lead role in "Sonny's Song". Yay, Matt!!!
* Tyler - is experiencing hour cut backs at work and he may be transfered to Calgary, which he isn't too keen on. Today he "did a smart move" ... he lost his keys in the pit at work.
* Darrell - is the next Beatles lead singer. But, David (Scrooge) killed Darrell's dreams by confirming that "you can basically talk on easy and still get 97%". Watch "Dr. Horrible's Sing Along Blog" - Hilarious!
Thanks for coming out on this wintery night. See you all in 2010!
Tuesday, December 8, 2009
Meeting Minutes - November 24, 2009
PRESENT: Darrell Winwood, Chris Murray, Matthew Hall, Cedrick Leblanc, Glen Tissington, Lisa Hansen, Michelle Dupont (recording)
GUESTS: Pete & Jenna
MOTION TO APPROVE MINUTES OF THE LAST MEETING Moved by Chris, Seconded by Jose
MOTION TO APPROVE AGENDA AS PRESENTED Moved by Jose, Seconded by Chris
ROTARY INTERNATIONAL CONFERENCE: A block of rooms are being held until Dec. 4th in the hotel that many GP Rotarians are staying in, so BOOK NOW if you’re planning to attend. The conference is in June in Montreal, QC.
NURSING ‘ROLE-MODELS’ PROJECT: 1st year nursing students are looking for ‘community rolemodels’ to visit grade 6 classes and bring their students anti-tobacco messages. Four volunteers signed up & Darrell has connected them with the students via email – as of yet no confirmation back from the students.
SOCIAL NIGHT: Chris is planning a ‘Game Night’ for the club and is looking at a potential date in early December at The Oasis in Sexsmith. Email Chris if there’s a specific board or video game you’re interested in playing, or a game you can bring. Chris will be confirming a date very shortly & will email everyone with details.
HOTEL PROMOTION: Dale to source prices on promotional materials to adorn our meeting room and promote within the hotel that we meet here (think a ‘Rotaract Meets Here’ plaque). Dale is out of town this week but will report back at the next meeting.
EXECUTIVE SPOTS: Two executive positions are available,
Secretary – take minutes at the meeting & distribute them to the membership in a timely fashion (she says while emailing the minutes out they day prior to the next meeting).
Treasurer – take care of the financials. This will be a much easier task without the Duck Race, and Miranda will train whoever is taking over.
ROTARY CHRISTMAS PARTY: A good time is always had by all. This year’s party happens December 18th at the Holiday Inn. Tickets are $40 each. The club will cover the cost for members to attend, so you need only pay for your guests! Lisa is our club’s representative and has some beautiful centrepieces in the works, confirm your attendance to her at the next meeting.
NEW BUSINESS
ROTARACT FUN-SPIEL: The idea of a Rotaract funspiel was proposed not long ago, and the only initial concern from the club was that the only dates available were coming up too quickly to give us time to do it right! Darrell has inquired and discovered that there are some later dates available, and has tentatively booked the weekend of March 19-20th. Tyler was very interested in coordinating this event, so Darrell will contact him prior to our next meeting to get an outline of the tasks required. This could be a great fundraiser and awareness builder for the club without requiring that much work to plan. This item will be reviewed at the December 8th meeting so people can sign up to assist with planning, prizes, activities & promotions.
ROTARY DISTRICT BONSPIEL: Coming up in Athabasca, February 18-21. Many teams from Grande Prairie’s 3 Rotary Clubs will be attending, so there are many options for car-pooling! Email President Darrell for details.
DUES: The Rotaract year started July 1st, and membership dues for many members are still outstanding. Miranda is compiling a list & will be sending out email notices shortly. Please bring payment to our next meeting or mail a cheque payable to GP Rotaract Club to P.O. Box 21356, GP, T8V 6W7
DUCK RACE: There’s still some paperwork outstanding for gaming, which Miranda & Darrell are working to complete. We should be able to cut cheques for our partner groups shortly!
ROUND-TABLE
LISA HANSEN – is looking forward to ‘Shoot for the Cure’ a fundraiser & awareness builder for the Canadian Cancer Society held at the Storm Game December 12th. Also a New Year’s Party which will benefit the CCS being held (you guessed it) December 31st.
JOSE – Growing a movember moustache to support research against prostate cancer, and although it’s a VERY worthy cause it did negatively affect his photo with Brent Butt.
MATTHEW – auditioning for a role in ‘Sonny’s Song’ tomorrow, a wonderful play written by a student at GPRC that will run during the 2010 Arctic Winter Games.
CHRIS – GP Greenworks is busy busy busy, they’re registered for their first robotics competition in Calgary!
DARRELL – represented the club at a Charter Night for the Sexsmith Interact Club, bringing the total to 3 Interact Clubs in our local region (Peace Wapiti, Dawson Creek, and now Sexsmith).
NEXT MEETING TUESDAY, DECEMBER 8th
7:30pm Stanford Inn
Tuesday, November 24, 2009
General Meeting Minutes - November 10, 2009
Hello!
Well, slightly late, but not the same day as the next general meeting, so I view this as an accomplishment to get the meeting minutes out "on time".
Sit back, relax and enjoy ...
November 10, 2009
7:30 PM
1. Guests - Jasmine and Lucy
2. Meeting Minutes from October 13/09 - motioned by Tyler, second by Chris
3. Meeting Agenda - motioned by Chris, second by Kathleen
4. Review of items from previous meeting minutes
5. New Business
6. Round Table
That's it, that's all folks. See you Tuesday, November 24, 2009. 7:30 PM. Bring a friend.
Gabrielle
Well, slightly late, but not the same day as the next general meeting, so I view this as an accomplishment to get the meeting minutes out "on time".
Sit back, relax and enjoy ...
November 10, 2009
7:30 PM
1. Guests - Jasmine and Lucy
2. Meeting Minutes from October 13/09 - motioned by Tyler, second by Chris
3. Meeting Agenda - motioned by Chris, second by Kathleen
4. Review of items from previous meeting minutes
- Social Event - Chris is working on organizing our club a games night at the Oasis Facility. Date & time to follow.
- Hotel Promotion - pass to next meeting, Dale to report
- Curling Bonspiel - Tyler loves curling and would really like to see this as an opportunity for our club to FUNDraise or even FUNraise/FRIENDraise. We are too close to the January dates to organize, we have been advised that there is a mid-March weekend available, which is a date our club can work with for organizing. If the goal is to promote our club and gain community recognition and more members, we can look at a lower entry fee and fun rules rather than focusing on how much money we can bring in. This is being brought to the executive level for futher discussion.
- Christmas Party - sign up sheet was passed around. Members are paid for by the club. If they bring a date, members are responsible to pay for their date's ticket. Please sign up if you can provide a silent auction item. Ticket price has not been determined yet. Lisa too provide further information.
- Executive spots - the club is still seeking a new secretary to relieve Dana and treasurer to relieve Miranda. Also, we will be doing nominations after Christmas for the 2010 - 2011 term (secretary, treasurer and president-elect positions will be nominated).
5. New Business
- Mentorship sign up - 1st year Nursing students have approached our club to help them with a community project to be guest speakers at local schools to discuss the importance of being positive influences in the community. Dates include: November 12/09 in Hythe, November 26/09 in GP at Kateri and Forbes. Please let Darrell know if you can participate for either of those dates.
- Shelter Box - last term we sent $1,200 CAD to Shelter Box Canada to sponsor a shelter box on behalf of our club as a project that our club was able to sponsor on our own, without piggy-backing on other Rotary projects. Shelter Box was started by a Rotary club in England and is now worldwide, however it not considered a Rotary International organization or project. We received a letter (attached) from Shelterbox letting us know our box was sent to Niger*, Africa to help those in need from a recent flood. They included a link to their Fickr account to view the pictures of the boxes being deployed: www.flickr.com/photos/shelterboxuk/4031006129. When Gabrielle was in Los Angeles for the Rotary International Convention in 2008 she ended up meeting one of the Shelter Box US representatives and talking about the project. Those who attended the District Conference in Jasper, May 2009 also saw the set up and learned more about the organization.
- Yusup suggested that we partner with the GPRC students on a project. The students are in our age group for members and the marketing and business classes are always doing projects in the community that could be good for our club to be part of. One example is the Peace Country Idol contest.
6. Round Table
- Kathleen - has been absent from meetings for some time due to the Coats for Kids campaign. Approximately 3,000 items were distributed.
- Gabrielle - tried to pass, but Chris bullied her into sharing something. She is having her wisdom teeth taken out next week.
- Miranda - is awesome! (per Chris)
- Yusup - looking to start his masters degree. He asked about personal development for club members, suggesting tours of local businesses as a learning opportunity - such as Weyerhaeuser, etc.
- Tyler - moved into his apartment!
- Chris - excitement in Greenworks!
- Jasmine - recently moved to GP from Manitoba.
- Lucy - talked about the "Spread the Net" program as another idea for our club to be involved in.
- Darrell - reminded everyone of the Interact Charter night in Sexsmith, Thursday, November 19th.
That's it, that's all folks. See you Tuesday, November 24, 2009. 7:30 PM. Bring a friend.
Gabrielle
Thursday, October 29, 2009
Meeting Minutes - Ocotber 13, 2009
Grande Prairie Rotaract Club
Meeting Minutes – Tuesday, October 13, 2009
1. Introduction of Members & Guests
- Members: Dale, Kendra, Cate, Tyler, Darrell, Mark, Miranda, David, Matt, Gabrielle
- Guests: Doug (almost a member … once he pays!)
2. Approval of Last Meeting’s Minutes
- Passed over to next meeting
3. Approval of Meeting Agenda – Tyler adds “Rotaract Bonspiel” to New Business
- Motion – Dale
- Second – Tyler
4. Review of Action Items from Previous Meeting
- Planning Session
- David – thought it was good to list out ideas of things we want to do as club.
- Dale – took away that we need improve our communication both within the club and with the other Rotary clubs.
- Kendra – she would like to see things go back to the way they were when she joined. More commitments for projects and she feels the meetings used to be more fun.
- Cate – as a new member she felt it was beneficial to learn more about the club and our members.
- Doug – he learned about volunteer oppurtunities – he enjoyed working at the Coats for Kids store.
- Tyler – would like to see more presence at GPRC*. And he would like to organize a Rotaract curling bonspiel.
- Matt – thinks our club is doing a good job and is looking forward to the improvements to come.
- Darrell – although he was away on his honeymoon during our last meeting he would like for members to give him more feedback, the good, the bad and the ugly. He can’t improve how he is running meetings and the club if he doesn’t get feedback. He wants to know what you think!
*Rotaract in GPRC – the club executive met before the general meeting and discussed ways we can improve our presence in the community and we did discuss our involvement with the college. We decided that it would be very beneficial for our club to be involved with the Student Association and to invite some of their members to our meetings and to join the club – giving us a direct connection to the students of GPRC. More on this to come.
5. Old/Ongoing Business
- Duck Race – it’s a short update this time, we promise! The committee is still trying to get the last of the prizes out to the prize winners. They hope to have this taken care of before the end of 2009.
- District Governor Terry Draeder of Drayton Valley visit – both lunch (Rotaract) & dinner (all clubs) went well.
- Terry is very youth oriented and therefore very supportive of Rotaract and Interact clubs. Rotaract also now has a voting seat at District level – this is our way to voice our opinion and lobby for things like lower Rotaract rates at conferences and training sessions.
- Members who attended the lunch received a pin with the 2009/2010 theme – “The future is in your hands”
- District Assembly – Dale attended Friday & Saturday sessions. Gabrielle & Dale presented on Rotaract to a small group of Rotarians from Dawson Creek who are very interested in getting a Rotaract club going (again). We offered our club’s support in any way we could help. To have another Rotaract club this close to Grande Prairie would be a great way to combine our efforts.
- College Expo – this is an annual event our club participates in. We set up a booth among other community tables, allowing us the opportunity to network with students, spread the word about Rotaract to new students and take names of those interested in our club.
- Quad Club Rotary Christmas Party – Lisa has offered to take on the Rotaract representative position as a liaison between the organizing committee and our club. In the past our club has been in charge of table decorations. Tradition in our club is that members who attend the party are paid for on behalf of the club’s general funds, however if members bring a date, they are responsible for their guest’s ticket price. Ticket prices have not been set for this year’s event.
- Coats for Kids – David let us know that lots of coats were still coming in as the needs are high this year. Thanks to Kathleen for organizing our club’s participation this year.
6. New Business
- Scarecrow Festival – our club has been approached again this year to offer a “Keys Please” service for those who attended the event and need a safe ride home. Our club offered this service last year (for the first time). It was an ok way for the club to gain more exposure among the Rotary Clubs and community, however in the end our members were more glorified taxi drivers, taking guests to local establishments or house parties as opposed to driving them home in their own vehicles. We made approximately $140 last year. Most of the trips were made in our club members’ vehicles, not in the owners vehicle. This poses concern for vehicle clean-up should there be any unfortunate incidents. It was decided as a club not to participate this year.
- Social Event – once again we attempted paintball this year. We even waited for newly wed President Darrell to return from his honeymoon. Member Chris did a great job organizing it on such short notice, with limited dates. Unfortunately, the only date available was during the Thanksgiving long weekend AND the weather turned cold on us. Of course! So, needless to say, paintball has yet again until the weather is slightly warmer. With that said, a costume bowling event was discussed. Darrell was voted as organizer. More details to follow via email & Facebook.
- Budget Committee – Darrell, Miranda, Gabrielle, David & Jose are the budget committee currently working on a more organized way for the club to plan & spend their general and lottery funds. They have met once to discuss all expenses the club has and will meet again to discuss how to divvy our the monies. Things they discuss include the District Conference, International Convention, District Bonspiel, etc.
- On the topic of budget, the bank signing authority needs to be updated as we are now several months into our new term. Cate & Dave proposed to have the club’s bank account signing authority amended from Gabrielle, Darrell and Miranda to Darrell, Dale and Miranda. Motion passed unanimously by all attending members.
- Hotel Promotion – Darrell has been in discussion with the Stanford regarding making the hotel our club’s home. We would like to be able to display a plaque in the entrance to the restaurant indicating that our club meets there the 2nd & 4th Tuesday of the month (similar to what we see at other hotels that house Rotary clubs). This has been approved by the hotel management. Dale will price out a few options for us. Further to this, Darrell would also like to see a display case that is preferably mobile that would store our club banners, other plaques and memorabilia that we have collected over the years and are currently spread across Grande Prairie in several members’ houses. As this is a larger commitment on behalf of the hotel – including storage capabilities, this has gone to higher ups for discussion. We will also need to price out such display cases as our dream display case could end up being quite pricey.
- Rotary International Convention – June 20, 2009 – June 23, 2009 in Montreal, Quebec (Gabrielle’s most favorite place … ever!) As previously mentioned, the budget committee is working on a monetary amount to put towards club members attendance. Members are highly encouraged to consider making this trip to Montreal to attend the convention. This is as close to home as we may see it for awhile. Currently Kevin Hilgers (Assistant District Governor) has blocks of rooms booked for Grande Prairie Rotary & Rotaract members to book, however rooms will be released by mid-December if not booked. At this point room rates will go up and availability will decrease. There are also housing options at McGill University for Rotaractors.
- Chamber of Commerce Membership – it was brought to the table to discuss our club paying for a club membership as a way of including information on our club in the Chamber newsletter that is released. As it is discouraged in Rotary to promote one’s business, this may be conflicting with the Chamber, as business members promote their businesses. It will be discussed further by Darrell & Dale at the next Quad club executive meeting with other Rotary Presidents & President-Elects.
- Rotaract Bonspiel – Tyler would like to start a small fundraiser for our club in collaboration with Interact by means of curling bonspiel. He will discuss venue logistics with the curling rink and report back.
7. Round Table
· Matt – looking forward to being more involved with Rotaract. It makes him feel good!
· Tyler – considering schooling in Olds, Alberta … or Texas?!
· Doug – is now licensed to get a gun!
· Cate – is a permanent employee at the County of Grande Prairie. Woohoo!
· Kendra – has a new dog, Ruby!
· Dale – is boring! (nothing new going on) (but the added exclamation mark makes it more exciting)
· David – went to San Francisco for work!
· Miranda – went to BC for her brothers wedding. It was cold on the beach!
· Mark – going to Montreal for 3 weeks. One week for work, two weeks for holidays! (Gabrielle likes, but is jealous)
· Darrell – got married … applause erupts! They spent 10 days in Hawaii!
· Gabrielle – going to Las Vegas October 22nd to see U2 and Black Eyed Peas in concert. She won the trip from Q99!
Next Meeting – Tuesday, October 27, 2009, 7:30 PM.
Be there, bring a friend!
Wednesday, July 15, 2009
Rotaract General Meeting, July 14, 2009
Attendance: Darrell Winwood (president), Dale Tiedemann (president elect), Miranda Leclerc (treasurer), Gabrielle Boulet (past president), Tyler Bulford, David Crouse, Sarah Davison.
Guest: Cheryl Budjak...... that's right, ladies and gentlemen - Cheryl OUR GUEST.... read on, read on.....
1. Introduction of Members and Guests
2. Approval of Last Meeting's Minutes: Gabrielle motion, Dale second, PASSED.
3. Approval of Agenda: Sarah motion, Tyler second, PASSED.
4. Guest Speaker: Donna Durnford, VSB. Donna was not in attendance tonight, but some packages were dropped off for the Street Festival so we went through them. We need volunteers to man the tent same as last year. Job entails giving out the daily schedule to the public, making change, water sales, general info, and oh yes..... Duck Race ticket sales. Please let Gabrielle know if you can sign up soem of your time for this this weekend. We need all the help we can get. This is actually quite a fun volunteer opportunity, as you are right in the thick of things in the festival. Think about it.
5. Review of Action Items:
a) Lobster Fest: A good time had by all! We have received a cheque that Gab will pick up for the whopping amount of $64.50. We have an agreement to give these proceeds to our Polio Plus project, but will be waiting to receive the bulk of the funds and present it all at once. Not clear on total amount yet, will advise at next meeting.
b) Budget Committee: We had agreed awhile back to create a budget committee that would help make decisions on such things as reimbursement to club members for club activities, review of budget and allotment of funds on a regular basis. This committee will be made up of President, past President, Secretary, and two club members. David has volunteered along with Jose (schedule permitting) to be the club members to participate. This committee has agreed to commence after Duck Race is completed and finished. Will revisit mid-August.
6. Old/Ongoing Business:
a) Bottle Pickup: Well, it has beena good source of extra income for the club, but it's got to keep going! We have many bottles to pick up and get to the depot each week, and all the help we can get is needed. There was a concern voiced from the depot regarding food and garbage in the bags, but all has been reported as good in the last while. We are having issue with people being able to make time to pick up, or having the capacity in their vehicle for the bottles. As Duck Race is fast approaching, the club has proposed to give North Wapiti Skating Club bottle duty and related proceeds until the week of August 15 - at which time we will resume the pickups. Cheryl is leading the Skating Club in the pick up. Please let Sarah or Michelle know if you will be able to be a pick up for this at that time - we'll revisit it in August's meeting. MOTION TO RELENQUISH BOTTLE PICK UP AND PROCEEDS TO NORTH WAPITI SKATING CLUB - Dale motion, Sarah second. PASSED.
b) Duck Race: Darrell reports that ticket sales and progress in general has been very slow this year with the Duck Race. We have approached the groups who will be benefiting from the proceeds to volunteer through to new proposed date of August 8, and they have declined. They were offered more of a share of proceeds to do so, but still declined - therefore, we are looking to members to staff this extension of the Duck Race. This is our big fundraiser every year, and we would sure love any help we can rustle up! If you know anyone who would be interested in doing a shift or two, or if you can take a few on yourself, please let the Duck Committee know. Much appreciated! So, as previously discussed: MOTION TO NOT CANCEL DUCK RACE DUE TO TICKET SALES - All in favour, none opposed. PASSES. MOTION TO EXTEND DUCK RACE DATE TO SATURDAY, AUGUST 8 2009 DUE TO TICKET SALES - All in favour, none opposed. PASSED.
c) Drag Wars: David reported t us that we haven't received any updates on this from Brad Jones for some time. Their website doesn't have any updates, Facebook group was under construction, etc. David has sent email to Brad asking for updates, as has Dale as well as a few phone calls. Gab says she knows him and will try to contact him to see what we can find out.
7. New Business:
a) Street Performers: We need volunteers for this too! See point 4 (above) for details of this volunteering this year. Gabrielle intends to go down the list of members and make a few phone calls to see who can contribute to this - lots of shifts to fill, and many of us are away this weekend...... can you help out? Pretty Please??
b) Brainstorm. Yes, you heard right. We want to get together and brainstorm some new ideas for the upcoming year. Darrell would like to know how members envision the club this year, and what they would like to see us put time into. A few projects? Fundraisers that are not lottery based? Activities/socials for our members? Your opinion is important!! Agreed that mid-August (Let's just refer to anything after August 8 as "post-Duck Race!) would be a great time to throw some ideas around. Hope to see you there with your thinking caps on!
On this note, Tyler brought up a good point for membership this year: could we try to set up at the college - maybe a booth? He commented that this seems to have worked great down at the U of A - they have a 100 member club!! We should brainstorm a few ideas together for this - I think this is a great source for potential members too!
c) Zone 22 Conference: Cheryl reminded us of the upcoming conference in Edmonton, September 17 18, 19. Cheryl has attended this conference numerous times before, and it's a great way to to catch up with other members in our region and see what other clubs are up to, meet new people, all that good stuff! Cheryl notes that she needs response from executive or budget committee on what reimbursements will be given for members who choose to attend. Darrell advises executive will address this asap.
ALSO! A bittersweet announcement made this evening - Cheryl has been inducted as a member into the Swan city Rotary Club!! Congrats,Cheryl!!! They are very very lucky to have you, and you will be greatly missed. Cheryl has been one of the most active members of our club and has some big shoes to fill! We hope to see you as a guest at our meetings, and we'll keep in touch, you Swan City girl! We'll miss you.
8. Membership Minute:
a) Coffee Time is all caught up! Not enough members in attendance at meeting to draw new names. Will wait til Michelle is in attendance to head up new pairings. Stay tuned!
b) Name Tags: If anyone does not have a name tag, please let Michelle know. Every member should have one at this point. Darrell notes that may even be a good idea to wear them to our general meetings, as when we have guests, guest speakers, new members, it's alot of names for someone to remember! Agreed. If we attend Rotary meetings, please wear your nametag there as well to represent the club, as well as at any fundraiser events. Awesome!
c) Membership Dues: $60 for new members, $30 for existing. If you have not paid this year's dues (like me......) please give them to Miranda our treasurer. There will be invoices sent out to members who have not paid, Michelle will be sending out shortly.
That is it for today! Hope to see you all at the next meeting. If you can volunteer for any of the above mentioned events, please let someone on executive know - it's a huge help. We know it's summer and everyone's busy busy, but if you can even squeeze in one shift it would be spectacular.
Meeting Adjourned.
Guest: Cheryl Budjak...... that's right, ladies and gentlemen - Cheryl OUR GUEST.... read on, read on.....
1. Introduction of Members and Guests
2. Approval of Last Meeting's Minutes: Gabrielle motion, Dale second, PASSED.
3. Approval of Agenda: Sarah motion, Tyler second, PASSED.
4. Guest Speaker: Donna Durnford, VSB. Donna was not in attendance tonight, but some packages were dropped off for the Street Festival so we went through them. We need volunteers to man the tent same as last year. Job entails giving out the daily schedule to the public, making change, water sales, general info, and oh yes..... Duck Race ticket sales. Please let Gabrielle know if you can sign up soem of your time for this this weekend. We need all the help we can get. This is actually quite a fun volunteer opportunity, as you are right in the thick of things in the festival. Think about it.
5. Review of Action Items:
a) Lobster Fest: A good time had by all! We have received a cheque that Gab will pick up for the whopping amount of $64.50. We have an agreement to give these proceeds to our Polio Plus project, but will be waiting to receive the bulk of the funds and present it all at once. Not clear on total amount yet, will advise at next meeting.
b) Budget Committee: We had agreed awhile back to create a budget committee that would help make decisions on such things as reimbursement to club members for club activities, review of budget and allotment of funds on a regular basis. This committee will be made up of President, past President, Secretary, and two club members. David has volunteered along with Jose (schedule permitting) to be the club members to participate. This committee has agreed to commence after Duck Race is completed and finished. Will revisit mid-August.
6. Old/Ongoing Business:
a) Bottle Pickup: Well, it has beena good source of extra income for the club, but it's got to keep going! We have many bottles to pick up and get to the depot each week, and all the help we can get is needed. There was a concern voiced from the depot regarding food and garbage in the bags, but all has been reported as good in the last while. We are having issue with people being able to make time to pick up, or having the capacity in their vehicle for the bottles. As Duck Race is fast approaching, the club has proposed to give North Wapiti Skating Club bottle duty and related proceeds until the week of August 15 - at which time we will resume the pickups. Cheryl is leading the Skating Club in the pick up. Please let Sarah or Michelle know if you will be able to be a pick up for this at that time - we'll revisit it in August's meeting. MOTION TO RELENQUISH BOTTLE PICK UP AND PROCEEDS TO NORTH WAPITI SKATING CLUB - Dale motion, Sarah second. PASSED.
b) Duck Race: Darrell reports that ticket sales and progress in general has been very slow this year with the Duck Race. We have approached the groups who will be benefiting from the proceeds to volunteer through to new proposed date of August 8, and they have declined. They were offered more of a share of proceeds to do so, but still declined - therefore, we are looking to members to staff this extension of the Duck Race. This is our big fundraiser every year, and we would sure love any help we can rustle up! If you know anyone who would be interested in doing a shift or two, or if you can take a few on yourself, please let the Duck Committee know. Much appreciated! So, as previously discussed: MOTION TO NOT CANCEL DUCK RACE DUE TO TICKET SALES - All in favour, none opposed. PASSES. MOTION TO EXTEND DUCK RACE DATE TO SATURDAY, AUGUST 8 2009 DUE TO TICKET SALES - All in favour, none opposed. PASSED.
c) Drag Wars: David reported t us that we haven't received any updates on this from Brad Jones for some time. Their website doesn't have any updates, Facebook group was under construction, etc. David has sent email to Brad asking for updates, as has Dale as well as a few phone calls. Gab says she knows him and will try to contact him to see what we can find out.
7. New Business:
a) Street Performers: We need volunteers for this too! See point 4 (above) for details of this volunteering this year. Gabrielle intends to go down the list of members and make a few phone calls to see who can contribute to this - lots of shifts to fill, and many of us are away this weekend...... can you help out? Pretty Please??
b) Brainstorm. Yes, you heard right. We want to get together and brainstorm some new ideas for the upcoming year. Darrell would like to know how members envision the club this year, and what they would like to see us put time into. A few projects? Fundraisers that are not lottery based? Activities/socials for our members? Your opinion is important!! Agreed that mid-August (Let's just refer to anything after August 8 as "post-Duck Race!) would be a great time to throw some ideas around. Hope to see you there with your thinking caps on!
On this note, Tyler brought up a good point for membership this year: could we try to set up at the college - maybe a booth? He commented that this seems to have worked great down at the U of A - they have a 100 member club!! We should brainstorm a few ideas together for this - I think this is a great source for potential members too!
c) Zone 22 Conference: Cheryl reminded us of the upcoming conference in Edmonton, September 17 18, 19. Cheryl has attended this conference numerous times before, and it's a great way to to catch up with other members in our region and see what other clubs are up to, meet new people, all that good stuff! Cheryl notes that she needs response from executive or budget committee on what reimbursements will be given for members who choose to attend. Darrell advises executive will address this asap.
ALSO! A bittersweet announcement made this evening - Cheryl has been inducted as a member into the Swan city Rotary Club!! Congrats,Cheryl!!! They are very very lucky to have you, and you will be greatly missed. Cheryl has been one of the most active members of our club and has some big shoes to fill! We hope to see you as a guest at our meetings, and we'll keep in touch, you Swan City girl! We'll miss you.
8. Membership Minute:
a) Coffee Time is all caught up! Not enough members in attendance at meeting to draw new names. Will wait til Michelle is in attendance to head up new pairings. Stay tuned!
b) Name Tags: If anyone does not have a name tag, please let Michelle know. Every member should have one at this point. Darrell notes that may even be a good idea to wear them to our general meetings, as when we have guests, guest speakers, new members, it's alot of names for someone to remember! Agreed. If we attend Rotary meetings, please wear your nametag there as well to represent the club, as well as at any fundraiser events. Awesome!
c) Membership Dues: $60 for new members, $30 for existing. If you have not paid this year's dues (like me......) please give them to Miranda our treasurer. There will be invoices sent out to members who have not paid, Michelle will be sending out shortly.
That is it for today! Hope to see you all at the next meeting. If you can volunteer for any of the above mentioned events, please let someone on executive know - it's a huge help. We know it's summer and everyone's busy busy, but if you can even squeeze in one shift it would be spectacular.
Meeting Adjourned.
Tuesday, July 14, 2009
Rotaract General Meeting, June 9, 2009
1. Attendance: Gabrielle Boulet, Darrell Winwood, Miranda LeCercq, Michelle Dupont, Cheryl Budjak, David Crouse, Kathleen Crouse, Matthew Hall, Lisa Hansen, Dana Moody, Rebecca Villebrun
Meeting called to order by President Gabrielle Boulet
2. Approval of Last Meeting's Minutes: Unable to approve as of yet, will approve at next general meeting.
3. Approval of Meeting Agenda: David, Dale, passed.
4. Review of previous meeting’s action items:
* Lobster Fest: Painting pinkies purple at Lobster fest was received very well. Cheryl or Kendra have the proceed money, will track down who has it.
* Downtown Business Association Meeting: We have decided to sent Dale to attend next meeting to kiss the D.T.A’s butt! Dale will not be attending tomorrows meeting because it is a beautification meeting, but will make it to the next general meeting.
* ClubRunner Training: Darrel (and possibly Dana) to be trained by Kevin Hilgers and give club a tutorial on how to use ClubRunner.
5. Old/Ongoing Business:
* Belize Scholarship Program: by donating our ONE TIME monetary donation, we are sponsoring 3-4 students through 4 years of schooling! This will help them complete a higher learning, that normally without the financial support, a student would not complete beyond a grade 8 level. The donations from Rotary & Rotaract clubs have been matched by both Rotary International & The Wild Rose Foundation.
Originally this project was a 4 year commitment to sponsor one student through 4 years of school. Now our club's money is sponsoring 3 or 4 students for 4 years with a single donation.
* Shelter Box Program: program originally developed by a Rotary club in England that supplies immediate relief to regions experiencing disaster, whether it be war or weather related.
This has become nationally recognized in the Rotary world as a worthy project, but is not considered an International Project.
The shelter boxes contain immediate relief equipment for 10-12 people, including a large tent, cooking tools, water filtration system, etc. These are designed to maintain the survivors for several days until rescue relief can arrive.
* Bottle Pickup: We are going to have to discuss whether or not to continue the bottle pickup at the mall. Recently, the bottle depot employees have been complaining that our bags have had garbage mixed in with the bottles. We will have to sort the bottles before dropping them off, or sorting them at the centre. There is potential to find a partner for this project that we could share the work/funds with. Cheryl is to discuss with her skate club, and someone from our club will approach Interact.
* Duck Race: We will be having some additional locations to sell Duck Race tickets the next upcoming
weekends. Saturday Sidewalk Sale, GP Farmers Market, also Marble Slab July 9th. We are looking for another location for Sundays. Contact Jeff Morgan @ Woodland Timbermart for potential Sunday location. Also, duck sorting is going to be the last weekend in June, first weekend in July at the Decoy Armories.
* Drag Wars: We have been asked by Brad of the Grande Prairie Rotary club to approach our club for volunteers for this year’s Drag Wars. David has volunteered to help out with the website/facebook/twitter site maintenance. Dale is to help with the designing and brainstorming for fresh memorabilia ideas. There is a Primer Party at Pats Auto Parts on June 20, 2009 9am – 4pm. They will be bbq’ing and will have cool cars on location!
6. New Business:
* Changeover Party: This upcoming Tuesday’s meeting will be cancelled for our Rotaract Change Over party! We have passed around a list of food/items for everyone to sign up to bring! We plan on inviting some past members as well. Gab will send out an email with directions.
* Budget Committee: The Rotaract annual budget committee is to present the budget to the general club after the Duck Race has been finished and members of the committee and two general members have time to meet. Dave and Jose have been nominated and voted to be the two general members of the club to assist with the budget.
* Lost & Found: The club would like to have someone contact the schools to see if it would be possible to sort through lost and found items in the fall instead of the end of the school year (Duck Race time).
* Storage: Miranda has allowed Rotaract to share her Storage space in Clairmont. We will be storing Banners, and Duck race paraphernalia here for a small fee. There is also the option of using the upstairs at Crouse’s Cleaners as well.
7. Membership Minute: Matthew discussed his exchange to Poland.
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